AOA
ASM 2015
ABSTRACT SUBMISSION
Requirements
•
Please use this form to submit abstracts for all papers and poster presentations.
•
After completing this form, please upload it to the Abstracts area of the conference website:
asm.aoa.org.au.
•
Paper or facsimile copies will not be accepted.
•
Abstract submissions must be received electronically by midnight (EST) on 30 May 2015.
•
All abstract submissions must include a declaration of interest – see question 6.
•
All podium presentations must show a slide declaring conflicts of interest immediately following
the title slide. Failure to include a slide declaring conflicts of interest will result in cancellation of
the presentation.
•
The abstract must not exceed 400 words (excluding title, authors and institution) – see
question 13.
Information
•
•
Projection type: 16:9 Ratio
Computers will be provided running Powerpoint for PC / Keynote & Powerpoint for Mac.
Speakers Prep room will be available to upload presentations.
•
If a work is not accepted for presentation, you may be offered a e-poster presentation – see
question 12
Instructions on the format of e-poster displays will be sent to authors of the accepted abstracts.
Recording of Your Presentation
Recording of Your Presentation
• All successful abstracts will be audio recorded at the event (audio only – no visual recording)
and matched up to your PowerPoint presentation for publishing on the AOA eProceedings
library – a secure, password protected online archive featuring the scientific presentations
aired at AOA meetings.
•
An electronic consent form will be emailed to all meeting presenters, prior to the eProceedings
being launched, inviting presenters to opt-out for their presentation to be published on the
AOA eProceedings library. For any queries regarding the eProceedings library, please email
AOA Education and Communication Officer, Talysa Trevallion: talysa.trevallion@aoa.org.au.
Abstract enquiries – Allan Wang E allanwang@aapt.net.au
Upload enquiries – Alison Fallon: T +61 2 8071 8000 | E alison.fallon@aoa.org.au
AOA ASM 2015 Abstract Submission
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Section One: Applicant Details
1. Applicant’s name
Last name
First Name
2. Hospital/institution
3. Preferred email address
4. Preferred mailing address
5. Preferred phone number
6. Declaration of interest
Please choose one:
Mark with Y
a) None of the authors has received any payment or consideration
from any source for the conduct of this study.
b) In relation to the conduct of this study, one or more of the authors
is in receipt of a research grant from a non-commercial source.
c) In relation to the conduct of this, one or more of the authors is in receipt
of a research grant or fellowship funding from a commercial source.
d) In relation to the conduct of this study, one or more of the authors
have received, or are likely to receive directmaterial benefits.
AOA ASM 2015 Abstract Submission
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Section Two: Abstract Details
7. Title of project
In CAPITALS
Maximum 50 words
8. Presenter(s)
Surname and initials only – eg Smith J Y. Presenter’s name in CAPITALS
Do not include titles, degrees or awards
Are you a member of the Australian Orthopaedic Association
Y/N
If you are not a member of the Australian Orthopaedic Association please provide details of an
Orthopaedic Association you a member of
Are you an Registrar / Resident / Medical Student
Y/N
If you answered yes to the above please name a senior author of the paper who will be present
at your presentation in order to answer questions if required. The name you provide will be
featured in brackets next to your name on the scientific program.
9. Presenter’s CV
This information will be printed and provided to the Chairman of your session
Maximum 50 words
10. Institution(s)
1–4 centres where the work originated
Give only institution name and city – eg Westmead Hospital, Sydney
11. Paper type
Paper, e-poster
AOA ASM 2015 Abstract Submission
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12. Poster
Is the work suitable for a e-poster presentation?
Y/N
Would you accept a e-poster position if the application for podium
presentation is not successful?
Y/N
13. Presentation
Please choose the ONE category you would like to present in:
a) Arthroplasty
Mark with Y
______
b) Trauma
_______
c) Hand
_______
d) Shoulder/elbow
_______
e) General
_______
f) Foot/Ankle
_______
g) Sports Knee
_______
h) Paediatrics
_______
i)
Spine
_______
j)
Medico legal
_______
k) Tumour
_______
l)
_______
Outreach
m) Hip Reconstruction
_______
14. Body of Abstract
Maximum 400 words, excluding headings but including references
Do not include graphs or diagrams
Use abbreviations only for common terms; for uncommon terms give abbreviation in brackets
after first full use of the term.
Introduction & aims – maximum 50 words
Method – maximum 100 words
Results – maximum 200 words
Conclusions –maximum 50 words
15. Confirm wordcount – must not exceed 400 words
Body of abstract only, excluding headings and including references
AOA ASM 2015 Abstract Submission
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16. Guidelines to Presenters
The following guidelines are suggested to podium presenters at the ASM. Some uniformity of
presentations is required for recording in the AOA e-proceedings.
1. Title of Presentation – This should highlight the key finding of your study.
2. Allow the audience a moment to read the Declaration of Interests slide. All Presenters
should list their interests and state if a Conflict of Interest is relevant to the presentation.
3. One slide per 20-30 seconds.
4. Avoid busy slides. Excessive script or images distract the audience from what you are
saying.
5. Visual appeal. Gold or white script on a blue background has high readability.
6. Ensure embedded video is compatible. Rehearse with AV staff in the Speaker Set-up
Room beforehand.
7. Structure your presentation: Introduction and statement of study objectives, brief Methods,
Results: Including analysis of data, Conclusions and how has the study added to the
literature/take home message.
8. Rehearse and please stick to time.
9. Free papers are 7 minutes with 3 minutes Discussion
17. Guidelines to Chairman’s Role
The Chairman’s role is crucial in ensuring the success of the session. The following guidelines may
help in managing the session:
Please arrive 10 minutes before the session is due to begin and introduce yourself to the
Presenters
1. If Presenters are registrars/residents or Scientists or International Speakers, please briefly
introduce them to the audience, using their mini CV.
2. Please ensure the session starts on time and each Presenter keeps strictly to time
3. Please encourage questions and audience interaction with the Presenter .
4. Consider inviting a member of the audience to comment on the paper and guide the
discussions as appropriate.
5. Have a back-up question should there be no questions from the floor.
AOA ASM 2015 Abstract Submission
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