CalendarApp Student Quick Start Guide
6/10/15
Overview
This software interacts with Exchange Calendars so users can make appointments with various services
(Student Advising, Career Services, Room Reservations, etc.) without having direct access to these
Exchange calendars. Students can log onto the kiosk outside of the receptionist area and either
announce their arrival for a prearranged appointment or come as a walk-in. Students can also make
scheduled appointments through the website from any device.
Login Screen
Go to https://webapps.krannert.purdue.edu/kap/Calendar
Login with the Purdue Career Account login and password (without ONEPURDUE)
Portal View
1- Menu Buttons: You can use the buttons on the top right corner to:
a.
button is used to navigate back to this portal page
b.
button is used to make a new scheduled appointment
Responsive Menu: When the screen is shrunk down, the buttons in the menu disappear and
move into a single
button as shown below
CalendarApp Student Quick Start Guide
6/10/15
Clicking on the
button once will display the menu in a drop down fashion, and pressing it
again will hide it. This is the exact same experience students can expect in the mobile view.
2- You can use the Action Menu (located next to each appointment) to:
a.
button is used to view the details of the appointment
3- Methods indicate the type of appointment made in the system
a.
b.
is a walk-in appointment made at the kiosk or by either a receptionist or advisor
is a scheduled appointment made in advance through the website
Making Appointment (By Advisor / Resource)
1. Click on
in the menu to go to the Make Appointment page
2. Choose a service from the Calendar Type Drop down to make an appointment
NOTE: The Calendar Type drop down is filtered to show the services that you can access based
on certain characteristics of your Purdue Career Account (i.e. School, Major, Cohort codes,
employee department, etc.)
3. Certain services have provided descriptions and guidelines for how to use them. If that is
available for the service you chose, it would show up as an
button next to the
Calendar Type drop down. Clicking on this will show the details of the service on the screen.
Press Next
4. Some services allow you to search for available times by (1) Choosing an ‘Advisor or Room
location’ only (2) ‘Choosing a time’ only or (3) using both methods. If the service uses only one
or the other, you will automatically skip this step in the wizard; otherwise make your choice and
press the Next button.
5. Make a choice from the Calendar drop down and press Next
6. The Start Date drop down appears. Choose a date to start looking for available times.
NOTE: These aren’t the only dates you can choose from. See the Suggestions section below
7. Pick a reason from the Reason drop down. Each reason will include the duration (in minutes)
that the appointment is expected to last. Press Next
CalendarApp Student Quick Start Guide
6/10/15
8. The Suggestions section appears with an initial choice of available times. These buttons appear
to the side if the website is in desktop mode, or below the times window (like the old system) if
it is in mobile mode. If time is not in the list that you need, press the “See Next Suggestions”
button. You can do that as many times as needed to find an available time. Press Next
9. Fill in a brief note for the purpose of your visit in the Comments field.
10. Enter in a phone number that you can be reached in case you need to be notified about this
appointment (i.e. had to be canceled, etc.)
11. Press the Schedule button to make the appointment.
12. An email will be sent notifying you that this appointment was made successfully.
Making Appointment (By Time)
1. Click on the
button in the upper left corner to go to the Make Appointment page
13. Choose a service from the Calendar Type Drop down to make an appointment
NOTE: The Calendar Type drop down is filtered to show the services that you can access based
on certain characteristics of your Purdue Career Account (i.e. School, Major, Cohort codes,
employee department, etc.)
14. Certain services have provided descriptions and guidelines for how to use them. If that is
available for the service you chose, it would show up as an
button next to the
Calendar Type drop down. Clicking on this will show the details of the service on the screen.
Press Next
15. Some services allow you to search for available times by (1) Choosing an ‘Advisor or Room
location’ only (2) ‘Choosing a time’ only or (3) using both methods. If the service uses only one
or the other, you will automatically skip this step in the wizard; otherwise make your choice and
press the Next button.
2. Pick a reason from the Reason drop down. Each reason will include the duration (in minutes)
that the appointment is expected to last. Press Next
CalendarApp Student Quick Start Guide
6/10/15
3. The Search Date drop down appears. Choose a date to start looking for available times.
NOTE: These aren’t the only dates you can choose from. See the Suggestions section below
4. The Desired Time section appears with an initial choice of available times on that specific day.
5. Make a choice from the Calendar drop down and press Next
6. Fill in a brief note for the purpose of your visit in the Comments field
7. Enter in a phone number that you can be reached in case you need to be notified about this
appointment (i.e. had to be canceled, etc.)
8. Press the Schedule button to make the appointment.
9. An email will be sent notifying you that this appointment was made successfully.
CalendarApp Student Quick Start Guide
6/10/15
Appointment Details / Canceling Appointment
You can see the details of your appointment by clicking on the Appointment Details button on the main
portal page.
1- Appointment Actions
a. Click to Cancel – you can press this button to cancel the appointment. The system will
display a “Cancel Appointment” window. Fill in the reason to why you need to cancel
the appointment and press the Cancel Appointment button. An email will be sent
notifying you that this was successful.
NOTE: Some areas may require a certain time period before the appointment occurs to
cancel it (i.e. can only cancel 24 hours or more in advance)
2- Student Details – this section indicates the details for the person making the appointment
a. Name, Purdue ID, Contact Email, Contact Phone, and a Picture (if available) are shown
b. Primary Advisor and College only appear if we have a student-advisor record pulled
from central systems. We have a daily feed that pulls these relationships for campus
3- Appointment Details – this section shows the details for the scheduled appointment
a. A separate section with notes will appear if it is enabled for student viewing in the
service
b. A separate section with custom fields will appear if it is enabled for student viewing in
the service
CalendarApp Student Quick Start Guide
6/10/15
Using the Kiosks
This has a slightly different login page. Swipe PUID is only available if the kiosk supports it
The main difference between this portal view and the one for the online website, is that it is
restricted to only show pre-scheduled appointments for the service(s) allowed to run from the
specified kiosk, for the logged in user.
After signing in, press the
button to mark your arrival and remember to log off when
you are done. This notifies the advisors and receptionists that you have arrived for your
appointment so they know you are in the lobby waiting.
CalendarApp Student Quick Start Guide
6/10/15
Make Appointments (By Kiosk)
1- I am here for walk-in hours
a. This option takes allows users to use the walk-in feature, which essentially allows
someone to make a same-day appointment with a service. Students can only make
walk-in appoints at a designated kiosk, or by having the receptionist or advisor do it
for them.
NOTE: This has to be done during a certain time window when walk-ins, drop-ins,
or other non-prearranged appointments are allowed. Please contact the service
provider or review the online documentation found from an
for more details.
button
2- I am here to schedule an appointment for this service
a. Allows users to walk through the same ‘Make Appointment’ wizard used in the
online website to make an Appointment. The difference here is the Calendar Type
drop down is limited to the service(s) that are allowed to run from a specific kiosk.
3- I am here to schedule an appointment for other services
a. Allows users to walk through the same ‘Make Appointment’ wizard used in the
online website to make an Appointment. Any service that is available from the
website for the logged on user can be reserved at any kiosk.