Invitation to Offer for Services
Engineering Consultant Scheme
C7585S
Contract Number:
1.
Invitation to Offer
1.1
Name and address of Offeror
1.2
Type of Invitation
☐
Public Invitation
☐
Private Invitation
(minimum three invitees)
1.3
Brief description of Services (including location)
Describe the work required, including generic work elements (Urban, Rural, Bridge) and project location,
expected location of where the Services will be undertaken
1.4
Offer Lodgement
[Refer also to Clause 8 of the General Conditions of Offer]
Offer shall be submitted through the Vendor Panel (www.vendorpanel.com.au)
1.5
Closing Time / Date for Offers
Time
Date
1.6
Consultant Services Required
1.6.1
Project Classification
Prequalified Consultant ☐
1.6.1.1
Non-Prequalified Consultant ☐
Prequalified Consultancy
[For prequalification requirements refer to the Manual – Consultants for Engineering Projects, Chapter 2]
The requirements for the project are:
Categories
1.6.1.1.A
Code
Level
Categories
Code
Bridge Design
BD
Highway Engineering
HE
Economic Studies
ES
Hydraulic Design
HD
Financial /
Commercial
FC
Traffic Engineering
TE
Geotechnical
Engineering
GE
Transport Planning
TP
Level
Further Engineering Disciplines
Engineering disciplines currently not CFEP prequalified but form part of ECS
1.6.1.2
Subdisciplines
Code
Subdisciplines
Code
Environmental Design and
Engineering
ED
Geospatial and Surveying
GS
General and other Engineering
GO
Project / Contract Administration
PCA
Non-Prequalified Consultancy
The requirements for the project are:
1.6.2
Project Management Stage deliverables
Engineering Consultant Scheme, Transport and Main Roads, July 2015
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Invitation to Offer for Services
Engineering Consultant Scheme
C7585S
1.6.2.1
Contract Number:
Prequalified Consultancy
[For road infrastructure projects, refer to the Preconstruction Processes Manual, Chapter 3]
Phase Stages
1.6.2.2
Requirement
Phase Stages
Option Analysis
Preliminary Design
Business Case
Detailed Design
Initial Project Review
Other
Requirement
Non-Prequalified Consultancy
Other (description of the deliverables required)
1.6.3
Extension of Consultant Commission
Yes ☐ No ☐
This commission may extend to a further Work Order to
deliver additional phase(s), subject to a satisfactory
performance report and agreed pricing
1.7
List of Offer Documents
Offers are invited for the performance of the above task(s) in accordance with the
documents listed below
1.7.1
Documents to be completed and returned with your Offer
Description
1.7.2
Identification
Offer for Services (Non-Price Component
C7586S
Offer for Services (Price Component)
C7587S
Disbursement Costs
ECS RFQ
Other Documents provided with the Invitation to Offer but not required to be returned
with your Offer
Description
Identification
Invitation to Offer for Services
C7585S
General Conditions of Offer
C7542S
Supplementary Conditions of Offer
C7551S
The Project Brief
1.8
Milestones
1.8.1
Approximate Duration of Services
From
to
OR
1.8.2
Required Times for presentation of Reports
1.8.2.1
Prequalified Consultancy
calendar days from the issue of
the Work Order
[Refer to Clause 7 in the Supplementary Conditions of Contract]
Option Analysis
Report
Weeks after Start Date
Minimum time for
days
Business Case Report
Weeks after Start Date
Minimum time for
days
Initial Project Review
Report
Weeks after Start Date
Minimum time for
days
Preliminary Design
Report
Weeks after Start Date
Minimum time for
days
Detailed Design
Report
Weeks after Start Date
Minimum time for
days
Other
Weeks after Start Date
Minimum time for
days
Engineering Consultant Scheme, Transport and Main Roads, July 2015
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Invitation to Offer for Services
Engineering Consultant Scheme
C7585S
1.8.2.2
Contract Number:
Non-Prequalified Consultancy
Other requirements:
1.8.3
Progress Meetings
Regular Progress Meetings shall be held at least every
1.9
days
Working Hours / Payment
Working Regime required (days and hours in 7 day, 24 hour period)
Monday to Friday / Times and Hours of Work
Weekend / Times and Hours of Work
Payment
☐
Lump Sum Only
Work Order Rates
☐
☐
Lump Sum + Work Order
Rates
For lump sum as described in the project scope list deliverables and cost per deliverable
separately and include in the Offer for Services – Price Component
Frequency of / times for Tax Invoices
Alternative 1
☐
Alternative 2
☐
[Refer to Clause 6.2.2 of the General Conditions of Contract – Consultancy Agreement]
1.10
Insurance
Note: Approval must be obtained from the Manager (Risk Mitigation Services) for PAI to be used
Type of Insurance
Alternative 1
Consultant Arranged Insurance
(CAI)
☐
OR
☐
Alternative 2
Principal Arranged Insurance (PAI)
If CAI has been selected, please complete the following section.
[Refer to Clause 8 of the General Conditions of Contract – Consultancy Agreement]
(For additional information with respect to insurance requirements refer Manager (Risk Services – Program
Management and Delivery) for PAI)
The minimum amounts for Professional Indemnity Insurance shall be as follows:
Any one claim
In the aggregate
The minimum amounts for Public Liability Insurance shall be as follows:
For each occurrence
1.11
Dispute Settlement Referrals
[Refer to Clause 11 of the General Conditions of Contract – Consultancy Agreement]
First Stage Referral Principal Nominee
Second Stage Referral Principal
Nominee
1.12
Intellectual Property Rights
[Refer to Clause 11 of the General Conditions of Contract – Consultancy Agreement]
Copyright and other Intellectual Property Rights vested in (Principal
or Consultant)
2.
Assessment of Offers
2.1
Assessment Method
The assessment of Offers will be by the following method:
Engineering Consultant Scheme, Transport and Main Roads, July 2015
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Invitation to Offer for Services
Engineering Consultant Scheme
C7585S
Contract Number:
Qualification Based Selection
(QBS)
☐
OR
[Item 2.2(a) applies]
2.2
☐
Value Based Selection (VBS)
[Item 2.2(b) applies]
Weightings for Criteria
The boxes below show the approved Standard Weightings to be used for Road
Infrastructure Projects.
(Note: If no weightings are given for this project, the standard weightings as per Supplementary Conditions of
Offer apply).
All of the nominated criteria as specified in this clause apply, but the specified
‘key sub-criteria’ as specified in Clause 4 of the Offer for Services (Non-price
Component) will attract greater consideration during the assessment process.
(a) Qualification Based Selection (QBS)
QBS Offer
Selection
Criterion
Weightings
Stan’d
This
Project
(b) Value Based Selection (VBS)
VBS Offer
Selection Criterion
Weightings
Stan’d
Technical skills of
Key Team
Members
40
Technical Skills of
Key Team Members
40
Delivering the
Service
30
Delivering the
Service
13
Relationship
Management
10
Relationship
Management
9
Local Knowledge &
Interfaces
10
Local Knowledge &
Interfaces
9
Quality of
Deliverables
10
Quality of
Deliverables
9
Price
20
Total
100
Total
100
100
3.
Other Details
3.1
Any queries regarding these Offer Documents should be referred to:
Name
3.2
Email Address
Phone No.
This
Project
100
Fax No.
The Principal Details
[Refer to Clause 1.1 and 12.5.2 of the General Conditions of Contract – Consultancy Agreement]
Name / Address of the Principal (Address of Service)
Position / Name
of Principal’s
Delegate
Email Address
Phone No.
Fax No.
Tax Invoices to be forwarded to
[Refer Clause 6.2.3 of General Conditions of Contract – Consultancy Agreement]
Name
3.3
Address
Survey Information for Prequalified Consultancy
Date
Engineering Consultant Scheme, Transport and Main Roads, July 2015
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Invitation to Offer for Services
Engineering Consultant Scheme
C7585S
Contract Number:
The Terrain / Feature Survey is current
as at:
3.4
Computer Software for Use on this Project
3.4.1
For Prequalified Consultancy
1. Planning and
Design
A Roundabout Numerical Design Tool (ARNDT) Culvert
Roadside Impact Severity Calculator (RISC)
OSRoad
Principal to
specify, if
required
2. Electronic
Planning and Design
Modelling Systems
12D Model
TMR 12D Customisation
Mandated
3. Computer Aided
Drafting and
Documentation
AutoCAD 2010 (or higher)
AutoCAD MAP 2010 (or higher)
TMR AutoCAD Customisation
Work Management System (WMS)
Mandated
4. Project Scheduling
and Estimating
Estimate
EXPERT ESTIMATION
Works Management System (WMS) – Estimating module
SMART COST (database)
@ RISC
Principal to
specify, if
required
5. Bridge Design
Steel Schedule Program
Principal to
specify, if
required
Main Roads has adopted the 12D Model Road Design Software
for all road planning and design projects. Consultants prequalified
in HE1, HE2 or HE3 categories must have 12D Model Road
Design Software (Version 8). Specific approval on a project by
project basis is required to use alternative software.
SPACEGASS OR ACES Bridge Analysis System OR
Microstran
6. Geotechnical
Engineering
SLOPE/W
Holebase or compatible (such as GINT-Pro)
PLAXIS-2D
Principal to
specify, if
required
7. Hydraulic Design
CULVERT W
CULVERT Master
HEC-RAS
MIKE 11
PC Drain
XP-EXTRAN / XP-SWMM / XP-UDD
Principal to
specify, if
required
7. 2D Hydraulic
Modelling
DELFT-FLS
SOBEK
MIKE 21
MIKE FLOOD
TU FLOW
Principal to
specify, if
required
8. Hydrology
RORB
TRIHYD
URBS
WT42
XP-RAFTS
Principal to
specify, if
required
9. Traffic Analysis
SIDRA INTERSECTION
TRARR
TRANSYT – 7F
Principal to
specify, if
required
10. Micro Modelling
AIMSUN
PARAMICS
VISSIM
Principal to
specify, if
required
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Invitation to Offer for Services
Engineering Consultant Scheme
C7585S
Contract Number:
11. Traffic and
Transport Modelling
SATURN
TRANSCAD
EMME2
CUBE
VISUM
OMNITrans
QRS
Principal to
specify, if
required
12. Roadway
Lighting
Perfect Lite
Perfect Lite AUTOCAD Interface
Principal to
specify, if
required
13. Signs
TraSIS
TraSiCAD
Principal to
specify, if
required
14. Vehicle Path
Analysis
Autoturn
Autotrack
Vehicle Path
Principal to
specify, if
required
15. Miscellaneous
Folder Creation Utility
Mapinfo
SPSS
Principal to
specify, if
required
Notes:
Software other than that listed above shall not be used without prior approval of the Principal. Such approval
does not absolve the Consultant from meeting Department of Transport and Main Roads drawing and
presentation standards, design system requirements.
Macros have been developed to ‘tailor’ the mandatory systems in 1, 2 and 3 above to meet the specific output
requirements of the Principal. These macros are available from the Principal, or can be downloaded from the
Department of Transport and Main Roads’ website. Also, listed on the website are the software versions for
which the macros are designed.
3.4.2
For Non-Prequalified Consultancy
3.5
Pre-close of offer meeting
Yes ☐ No ☐
Location
Date
Time
Authorisation
For and on behalf of the Principal
Name/Position
Signature
Engineering Consultant Scheme, Transport and Main Roads, July 2015
Date
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