Erasmus Staff Teaching and Training Mobility
2015-2016
Liverpool Hope University Erasmus Code:
UK LIVERPO06
LIVERPOOL HOPE UNIVERSITY CONTACT DETAILS
Ms Bethany Burgess
Staff Development Co-ordinator
Personnel Office
Liverpool Hope University
Hope Park
Liverpool
L16 9JD
Tel: +44 (0) 151 291 3771
Fax: +44 (0) 151 291 3188
Email: burgesb@hope.ac.uk
The official website for Erasmus is www.britishcouncil.org/erasmus
Liverpool Hope University has been successful in its bid for funds to enable staff, both academic and
administrative/support the opportunity to spend a period of time at one of our partner universities or
an enterprise in Europe under the Erasmus +
www.britishcouncil.org/erasmus-staff-opportunities.htm
The benefits of Erasmus
The Erasmus Mobility Programme provides financial support to help support the costs of staff visits
to partner institutions or enterprises in Europe. Erasmus forms part of the European Commission's
flagship educational programme for Higher Education students, teachers and institutions
(www.britishcouncil.org/erasmus). Erasmus is a great opportunity to develop your cultural
awareness and exchange best practice with other colleagues in your professional and academic
field! Erasmus is open to all nationalities.
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How will the funding be approved?
Before you can go on trip, you will need to download the Application Form. Applications should be
sent to Bethany Burgess in the Personnel Office.
Please note: All trips have to be taken before 31st July 2016.
Funding Allocation
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The University has teaching mobility arrangements via bilateral arrangements with the following
institutions. If you wish to make an arrangement with a new institution you will need approval
from the host institution and then refer back to Bethany Burgess for further advice. The host
institution will need to hold an Erasmus University Charter.
Staff will be required to submit an Application Form for one of the above types of Erasmus
funding.
Priority for visits will be given to staff that are carrying out visits overseas for the first time.
The Erasmus funding is for visits that must take place prior to 31st July 2016.
The Staff Development Co-ordinator will advise staff of the outcome of the application.
Funding Contributions
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Staff must ensure that they have sufficient financial resources to carry out their visit and are not
reliant on Erasmus funding for this.
Mobility grants for staff are provided as contributions towards subsistence and travel and are
calculated on the basis of receipted expenditure.
Within the amount of funding a member of staff is allocated from their bid, the maximum travel
grant allowed is calculated in distance in kilometres; please refer to the table below.
Furthermore, the maximum amount of subsistence allowed will differ depending on the country
visited and the duration of the visit. Mobility grants for staff are provided as contributions
towards subsistence and travel.
Staff subsistence costs are calculated by the NA on a flat rate basis. Travel costs are calculated
on the basis of receipted expenditure. This may include local travel from the point of departure
to the destination, but do not include local travel during the mobility. At the HEI’s discretion, in
addition to training days, UP TO two days travel time may be included in subsistence payments
but must be one day travel each side. Travel days are not included in the calculation of
minimum duration.
Staff travel grants are paid according to distance travelled, at the following rates:
For travel distances between 100 and 499
KM:
For travel distances between 500 and 1999
KM:
For travel distances between 2000 and 2999
KM:
For travel distances between 3000 and 3999
KM:
For travel distances between 4000 and 7999
KM:
For travel distances of 8000 KM or more:
180 EUR per participant
275 EUR per participant
360 EUR per participant
530 EUR per participant
820 EUR per participant
1100 EUR per participant.
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To calculate distance, the HEI must use the online tool on the EC’s website:
http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm . The distance
to be calculated is one way - from the location of the sending organisation to that of
the receiving organisation. The grant covers the outward and return journey.

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The University will pay subject to proof for Travel and Accommodation in advance and will book
the arrangements in consultation with the individual. All expenditure needs to be fully receipted
and in line with obtaining value for money. Any accommodation costs paid for in advance will be
deducted from the subsistence rate available to the individual.
Staff may apply for a subsistence advance before their trip to assist them with expenditure on
their trip. Please note, this must be fully receipted and any outstanding funds must be returned
with receipts to Bethany Burgess. The form is available via the Erasmus webpages.
At the end of your visit you will submit the normal Staff travel expenses form with your receipts
for subsistence to Bethany Burgess in the Personnel Office and claim any remaining costs of
your visit due. Please again note any advanced accommodation booked via the University will
be excluded from the payment. Equally any payment will not exceed the rates highlighted prior
to the visit
Mobility grants for staff are provided as contributions towards subsistence and travel and are
calculated on the basis of receipted expenditure.
The table below shows the maximum subsistence rates that can be paid in EUROS (€) depending
on the country visited and the length of stay.
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Appendix A - Subsistence Grant Rates 2015-2016 (€)
Receiving
Country
Austria
Belgium
Bulgaria
Croatia
Cyprus
Czech
Republic
Denmark
Estonia
Finland
France
Germany
Greece
Hungary
Iceland
Ireland
Italy
Latvia
Liechtenstei
n
Lithuania
Luxembourg
Macedonia
Malta
Netherlands
Norway
Poland
Portugal
Romania
Slovakia
Slovenia
Spain
Sweden
Turkey
UK
Code
1 Day
2 Days
3 Days
4 Days
5 Days
6 Days
7D/1wk
2 Weeks
3 Weeks
4 Weeks
2 Months
AT
BE
BG
HR
CY
CZ
112
112
112
80
112
112
224
224
224
160
224
224
336
336
336
240
336
336
448
448
448
320
448
448
560
560
560
400
560
560
672
672
672
480
672
672
784
784
784
560
784
784
1,568.00
1,568.00
1,568.00
1,120.00
1,568.00
1,568.00
2,116.80
2,116.80
2,116.80
1,512.00
2,116.80
2,116.80
2,665.60
2,665.60
2,665.60
1,904.00
2,665.60
2,665.60
5,174.40
5,174.40
5,174.40
3,696.00
5,174.40
5,174.40
DK
EE
FI
FR
DE
GR
HU
IS
IE
IT
LV
LI
128
80
112
112
96
112
112
112
128
112
96
112
256
160
224
224
192
224
224
224
256
224
192
224
384
240
336
336
288
336
336
336
384
336
288
336
512
320
448
448
384
448
448
448
512
448
384
448
640
400
560
560
480
560
560
560
640
560
480
560
768
480
672
672
576
672
672
672
768
672
576
672
896
560
784
784
672
784
784
784
896
784
672
784
1792
1,120.00
1,568.00
1,568.00
1,344.00
1,568.00
1,568.00
1,568.00
1792
1,568.00
1,344.00
1,568.00
2419.2
1,512.00
2,116.80
2,116.80
1,814.40
2,116.80
2,116.80
2,116.80
2419.2
2,116.80
1,814.40
2,116.80
3046.4
1,904.00
2,665.60
2,665.60
2,284.80
2,665.60
2,665.60
2,665.60
3046.4
2,665.60
2,284.80
2,665.60
5913.6
3,696.00
5,174.40
5,174.40
4,435.20
5,174.40
5,174.40
5,174.40
5913.6
5,174.40
4,435.20
5,174.40
LT
LU
MK
MT
NL
NO
PL
PT
RO
SK
SI
ES
SE
TR
UK
80
112
96
96
128
112
112
96
112
96
80
96
128
112
128
160
224
192
192
256
224
224
192
224
192
160
192
256
224
256
240
336
288
288
384
336
336
288
336
288
240
288
384
336
384
320
448
384
384
512
448
448
384
448
384
320
384
512
448
512
400
560
480
480
640
560
560
480
560
480
400
480
640
560
640
480
672
576
576
768
672
672
576
672
576
480
576
768
672
768
560
784
672
672
896
784
784
672
784
672
560
672
896
784
896
1,120.00
1,568.00
1,344.00
1,344.00
1792
1,568.00
1,568.00
1,344.00
1,568.00
1,344.00
1,120.00
1,344.00
1792
1,568.00
1792
1,512.00
2,116.80
1,814.40
1,814.40
2419.2
2,116.80
2,116.80
1,814.40
2,116.80
1,814.40
1,512.00
1,814.40
2419.2
2,116.80
2419.2
1,904.00
2,665.60
2,284.80
2,284.80
3046.4
2,665.60
2,665.60
2,284.80
2,665.60
2,284.80
1,904.00
2,284.80
3046.4
2,665.60
3046.4
3,696.00
5,174.40
4,435.20
4,435.20
5913.6
5,174.40
5,174.40
4,435.20
5,174.40
4,435.20
3,696.00
4,435.20
5913.6
5,174.40
5913.6
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Key Requirements
Mobility need to take place prior to 31st July 2016.
KEY REQUIREMENTS FOR TEACHING VISITS
Teaching staff mobility can be undertaken:
1) to one of LHU’s partner universities where we already have an Inter-Institutional Agreement in
place or at a new institution with Erasmus University Charter status.
2) by staff of an enterprise invited to LHU to undertake teaching activities.
Eligibility criteria
To be eligible, teaching staff must be
 employed by LHU
 or be an incoming member of staff employed by an eligible enterprise* and invited to LHU to
carry out teaching activities.
* The definition of an eligible enterprise is ‘all undertakings engaged in economic activity in the
public or private sector whatever their size, legal status or the economic sector in which they
operate, including the social economy.’
Duration of teaching period
Mobility for teaching may be from two days to two months, excluding travel time. The individual must
deliver at least eight hours of teaching per week or part of a week
A minimum duration of 5 working days is strongly recommended to provide a meaningful
contribution to the teaching programme and international academic life at the host institution. The
maximum duration is two months.
For teaching periods of 5 days or less weekends or holidays falling in the period of the stay abroad
are not usually considered for support, unless they are used as travel or working days. In such
cases the teaching programme should demonstrate that teaching activities have been undertaken
for the period reported.
Documentation required:
Before the teaching visit commences:



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Apply to University of choice, make arrangements and obtain erasmus contacts and email to
Bethany Burgess so agreements can be put into place.
Application form submitted to Bethany Burgess, Personnel Office
After Approval, an completed & signed off Teaching Programme Agreement & Teacher Mobility
Agreement
Completion of Euros advance form if needed
At the end of the teaching visits:
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Confirmation form from host university
Completed teaching feedback report, an email will be sent to you from Erasmus after your trip
Completed & approved Staff Travel Expenses form with receipts for travel and subsistence
All Erasmus paperwork must be submitted by 31 August 2016 for reporting purposes.
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KEY REQUIREMENTS FOR TRAINING VISITS
Staff going to an enterprise:
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Learn by transfer of knowledge and to acquire practical skills.
Activities can also include: language training, seminars, workshops, courses and conferences.
These should not account for the majority of activities carried out.
Non-teaching staff (Including Administrative/Manual staff) visiting a partner university:
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
Learn from the experiences and good practices of the partner university and improve the skills
required for their current job.
The main activity is a short stay in the partner institution that may include a short secondment
period, job-shadowing scheme, study visit, international week.
Teaching staff visiting a partner university:
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Main purpose is to receive training.
Formal periods of practical training, short secondments etc. should account for the majority of
the activities carried out.
Activities can also include: language training, seminars, workshops, courses.
Duration:

Mobility for training may be from two days to two months, excluding travel time.
Eligibility Criteria
To be eligible, staff involved in staff training must be employed by Liverpool Hope University.
Duration of Training period
Mobility for training may be from two days to two months, excluding travel time.
. The institution must be able to provide full justification in such cases with specific attention to the
content and relevance for the staff concerned.
Weekends or holidays falling in the period of the stay abroad are not considered for support, unless
they are used as working or travel days. In such cases the work plan should demonstrate that
training activities have been undertaken for the period reported.
Documentation required:
Before the training visit commences:




Apply to University of choice, make arrangements and obtain erasmus contacts and email to
Bethany Burgess so agreements can be put into place
Application form submitted to Bethany Burgess, Personnel Office
Completed & signed off Training Mobility Agreement
Euros advance form if needed.
At the end of the Training visits:



Letter of confirmation from host university / enterprise
Completed training feedback report – an email will be sent from Erasmus after your trip.
Completed & approved Staff Travel Expenses form with receipts for travel and subsistence
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All end of visit paperwork must be submitted by 31 August 2016 for reporting purposes.
Before visits commence:
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Staff should arrange all details of the visit with the partner university/host company well in
advance of the actual date of the visit. If there are any changes to the visit (e.g. change in timing,
different partner university/host company) this must be notified to Bethany Burgess, Personnel
Office
All staff need to take a copy of Liverpool Hope’s Travel Insurance policy with them whilst they
are abroad.
Information about the procedures for Overseas Travel should be obtained.
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