DCGA Finance
Budget Request Form (2009)
Organization:
Neuroscience Education and
Research at Denison (NERD)
Account number:
9287
Total Budget Request: $1014.98
President (or equivalent):
Jamey Maniscalco
Treasurer (or equivalent):
Jenna Kelly
Faculty/Staff Advisor:
Dr. Nestor Matthews
Faculty/Staff Advisor signature*:
*only applicable during Spring Budget Hearings and for budgets over $1,000
*submit printed cover page 24 hrs prior to presentation to Slayter box 9162
Number of members: 79 (estimated; varying degrees of individual
participation)
Dues paid:
None
Outside account:
None
1.
Equipment Purchases
Fundraising T-shirts
Cost of Item Allocated
$463.50
($250 +
$213.50 loan)
1.
2.
3.
Events and Activities
Student Presentations (10)
Alumni Days (2)
NERDs Without Borders
Cost of Event Allocated
$271.70
$58.34
$221.44
DCGA Finance
Budget Request Form (2009)
Equipment Purchases
1st Item:
Fundraising T-shirts
Reason
(thorough justification):
Expected duration of
use/durability:
Do you already
have this item:
Storage:
Each year during Brain Awareness Week, the NERDs sell tshirts to raise money for a neuroscience-related charity, such
as Autism Speaks or the Fisher Center for Alzheimer’s
Research. The 2010 charity has not yet been selected; that
will be done at a club meeting by a general vote. The shirts
will represent NERD on the front and the charity on the
back. We believe that this event benefits Denison students
by representing us off-campus, and it is well-matched to our
organization’s stated mission to promote neuroscience on
Denison’s campus because it involves raising awareness
about nervous system-related disease research.
T-shirts will be ordered from CustomInk.com*. The current
cost of 50 shirts with a similar design is $463.50
($9.27/shirt). We would sell the shirts for $20 each, with
$9.27 going to replace the cost of the shirt and the
remainder donated to the charity. We would like to
subsidize $5 of the shirts so that people could spend only
$15 and still have $10.73/shirt donated. So, we are
requesting $250 ($5 times 50 shirts) plus the loan for the
remainder of the shirt cost ($213.50).
The requested funds would support t-shirt purchases for the
2010 Brain Awareness Week event.
No.
Shirts that have not yet been sold will be stored in Knapp
505-A.
$250 + $213.50 loan = $463.50
Price quotation :
Alternate vendor (BlueCotton.com**): $250 + $237.50 loan
= $487.50
*http://www.customink.com/styles/gildan-ultra-cotton-t/04600
**http://www.bluecotton.com/print_embr_garments1.html?type=Printing
Item
Unit cost
# of units
Total cost
Fundraising T-shirts
$9.27
50
$463.50
Allocated
DCGA Finance
Budget Request Form (2009)
Activities and Events
1st Event:
Student Presentations
Date:
Location:
Expected attendance:
History (new/old,
past attendance, etc):
What is it?
Additional details:
TBA (multiple dates)
Knapp 403
10-15 per event
We have been hosting student-led presentations for the past 2
years (the age of our organization). Attendance has varied but is
usually between 10 and 15 people.
Approximately once a month, a student NERD presents a
neuroscience-related article or topic of interest and then leads a
discussion that is open to everyone on campus, as well as
community members. The presentations are aimed at people
with no background knowledge in science/ neuroscience.
Recent topics have included the neuroscience of “self vs. other”
(related to issues of diversity) and the ethics of using
neuroscientific evidence in legal settings. We often attempt to
choose topics relevant to other campus groups’ interests.
Two of next year’s presentations will be Denison students
presenting neuroscience-related research projects they are
working on or have recently completed.
Costs:
Expenditure 1
What:
Why:
3 pizzas (1 cheese, 1 pepperoni, 1 veggie) per meeting
Presentations take place in the early evenings, which is when many
people eat dinner, and we attempt to involve people without a specific
interest in neuroscience (for whom a discussion of neuroscience may not
be top priority over food). We have found that providing some pizza to
snack on boosts attendance. We don’t mean to provide dinner, and we
can’t use D numbers because we don’t have a list of participants ahead of
time, so we are requesting funding for 3 pizzas for each meeting.
Price
$29.17 per meeting times 10 meetings = $291.70
Quotations: Price quotations provided in spring 2008 by Clarita Denius of Sodexho
(contact: catering@denison.edu).
1
Expenditure
Unit cost
# of units
Total cost
3 pizzas per meeting
$29.17
10
$271.70
$271.70
Allocated
DCGA Finance
Budget Request Form (2009)
Activities and Events
2nd Event:
Alumni Days
Date:
Location:
Expected attendance:
History (new/old,
past attendance, etc):
What is it?
Additional details:
Costs:
Expenditure 1
What:
Why:
Price
Quotations:
1
TBA
Knapp 403
15-20
Last year, alumna Julianne McCall returned to give a
presentation about her recent graduate school experiences at UC
San Diego. This has been the only event that could be
considered an “alumni day” and was not well advertised, but
there were still about 10 people in attendance.
The NERDs would like to bring in Denison alumni who are
currently working in/pursuing careers in the neurosciences to
talk about their experiences. Several alumni/current seniors
(including current NERD President Jamey Maniscalco) have
expressed interest in returning for such an event, allowing that
their graduate school/work schedules allow them the flexibility
to do so.
3 pizzas (1 cheese, 1 pepperoni, 1 veggie) per event
The events will take place in the early evenings. As in the case
of student presentations, we expect that providing some pizza to
snack on will increase attendance. We don’t mean to provide
dinner, and we can’t use D numbers because we don’t have a list
of participants ahead of time, so we are requesting funding for 3
pizzas for each alumni day.
$29.17 per event times 2 events = $58.34.
Price quotations provided in spring 2008 by Clarita Denius of
Sodexho (contact: catering@denison.edu).
Expenditure
Unit cost
# of units
Total cost
3 pizzas per meeting
$29.17
2
$58.34
$58.34
Allocated
DCGA Finance
Budget Request Form (2009)
Activities and Events
3rd Event:
NERDs Without Borders
Date:
Location:
Expected attendance:
History (new/old,
past attendance, etc):
What is it?
Additional details:
TBA
Varies; including COSI (Columbus) and Kendal (Granville)
Varies
This year, some of the NERDs volunteered as tutors to help
Newark HS juniors prepare for the ACT. NERD also hosted a
COSI Academy event at Denison, where students and faculty
talked about research and educational experiences in
neuroscience. NERDs also volunteered their time at the Brain
Bee.
NERDS Without Borders is our effort to organize events
focused on community outreach. We will be organizing
neuroscience-related events involving people outside Denison.
Possible programs would take place at the Kendal retirement
community, the COSI Academy*, and the Miracle-Gro Capital
Scholars at COSI**. Denison students will lead discussions
geared toward age-appropriate topics.
NERDs Without Borders will also be in charge of the next
annual Denison University Brain Bee. The Brain Bee is a
national event for high school students sponsored by the Society
for Neuroscience. It is like a spelling bee except that contestants
answer questions about the brain rather than spelling words.
The winner of Denison’s bee advances to the national event.
Most of the costs of the Brain Bee are funded through other
sources, but we are requesting DCGA funding for the costs of
recruitment: specifically, for photocopying of the information
sheets we give to the high school students that we talk to.
*a program at COSI for 14- to 18- year olds with an interest in science:
http://www.cosi.org/educators/mentoring/COSI-Academy/
**after-school/ summer program for 9th graders: http://www.cosi.org/educators/afterschool/
Costs:
Expenditure 1
What:
Why:
Price
Quotations:
Off-campus events (Kendal/COSI/TBA)
This event would require both snack items for guests and
transportation to the sites.
Denison currently reimburses drivers at a rate of $0.55/mile. We
would need to travel 2.1 miles one-way to Kendal and 35.7 miles
one-way to COSI. We predict needing 2 cars because at least 8
NERDs would be involved in each event. Food would be some
variety of snack item, such pretzels ($2.65/lb, quoted in the
DCGA Finance
Budget Request Form (2009)
treasurer’s manual) or chips ($3.99/lb) and two 2-liter bottles of
pop (Coke and Sprite are each $1.79 at Giant Eagle in Newarkless expensive than Sodexho’s price of $0.75/can for at least 10
cans).
($0.55/mile*2.1 miles*2 ways*2 cars)+($0.55/mile*35.7
miles*2 cars*2 ways*2 events)+3 events*($3.00 snack+2*$1.79
soda) = $181.44
Expenditure 2
What:
Why:
Price
Quotations:
Brain Bee Recruitment: Photocopying
When we go to speak to high school classes, we leave them with
flyers with basic event information and our contact information.
We would prefer colored flyers because they stand out from the
other black-and-white handouts high school students cram into
their backpacks every day.
The Doane Copy Center charges $0.04 per copy for black-andwhite copying and $0.40 per copy for color copying.
We would need 100 copies. $0.40 per copy times 100 copies =
$40.00.
Expenditure
Unit cost
# of units
Total cost
1
Off-campus events
(Kendal/COSI/TBA)
$181.44
1
$181.44
2
Brain Bee Recruitment:
Photocopying
$40.00
1
$40.00
$221.44
Allocated
DCGA Finance
Budget Request Form (2009)
Inventory List (2009)
Please list all items/equipment/etc. your organization is currently in
possession of through purchases or donations.
1.
2.
Item/Equipment/etc.
Tabling Banner-NERD
# of items
1
Date Acquired
August 2007
Tabling Banner-Autism
Speaks
1
March 2008
Storage
Knapp
505-A
Knapp
505-A