POLICY
Title
Document #
BD-A7
Section
ROLES AND RESPONSIBILITIES OF INDIVIDUAL
DIRECTORS
Governance
Revision #
NEW
Application
Board of Directors
Issue date
July 1 2014
Issued By
Board of Directors
Replaces
N/A
Approved By
Board Executive
Policy Statement:
A Bethell Hospice Director is expected to fulfill their role as a representative of Bethell Hospice, ensuring
that they are aligned with Bethell Hospice’s mission vision and values.
Procedures:
Accountability:
A Bethell Hospice Director acts ethically, honestly and in good faith with a view to ensuring the best
interest of Bethell Hospice and exercises the care, diligence and skill that a reasonably prudent person
would exercise in comparable circumstances. A Director does not represent the specific interests of any
constituency. A Director does not function as an advocate, except to promote excellent client care and
sufficient resources to fulfill Bethell Hospice’s mandate. A Director complies with the Central West Local
Integrated Health Systems Act and regulations, Bethell Hospice Board By-laws and policies and other
relevant legislation.
Exercise of Authority:
A Director carries out the powers of office only when acting a as a voting member during a duly
constituted meeting of the Board or one of its appointed bodies. A Director respects the responsibilities
delegated by the Board to the Executive Director, avoiding interference with their duties but insisting
upon accountability and reporting mechanisms to the Board for assessing organizational performance.
Conflict of Interest:
A Director complies with Bethell Hospice’s Conflict of Interest policy.
Team Work:
A Director works positively, cooperatively and respectfully with others in the performance of their duties.
Board Solidarity:
A Director supports the decisions and policies of the Board in discussions with outsiders, even if the
Director holds another view or voiced another view during a Board discussion or was absent from the
Board meeting.
Formal Dissent:
A Director who was absent from a Board meeting should review the minutes of that meeting, and will be
deemed to have supported the decisions and policies of the Board taken in their absence unless they
formally record a dissenting view with the Board Secretary in advance of the subsequent meeting of the
Board.
Confidentiality:
A Director respects the confidentiality and privacy of clients and their families, volunteers and employees,
and the confidential nature of the business of Bethell Hospice including in-camera discussions and
information.
POLICY
Title
Document #
BD-A7
Section
ROLES AND RESPONSIBILITIES OF INDIVIDUAL
DIRECTORS
Governance
Revision #
NEW
Application
Board of Directors
Issue date
July 1 2014
Issued By
Board of Directors
Replaces
N/A
Approved By
Board Executive
A Director will closely protect confidential information to prevent it from being inappropriately accessed,
used or disclosed either directly by them, or by virtue of a password to systems, or by permitting breaches
in physical security to occur. If a Director becomes aware of any violation of confidentiality, or loses any
record containing confidential information or any key or other item that could be used to violate
confidentiality, they will notify the Executive Director at the first reasonable opportunity.
A Director will only access, use, transfer or disclose private and confidential information as required by the
duties of their position and will cooperate with Bethell Hospice in any audit or investigation relating to
confidential information and to provide any records requested in connection with such audits or
investigations.
Time and Commitment:
A Director is expected to commit the time required to fulfill Board and Committee responsibilities. A
Director is expected to attend a minimum of 75% of the regularly scheduled Board meetings (expected
to be at least eight per year), and the meetings of the Board standing committees of which they are a
member. All Directors are expected to serve on at least one Board Committee and to represent the
Board when requested.
Participation:
A Director comes prepared for meetings of both the Board and its Committees, asks informed questions,
and makes a constructive contribution to discussions.
Competencies:
A Director brings unique expertise and skills which will inform Board discussion and decisions, however it is
recognized that a Director does not provide advice to the Board in a professional capacity.
Education:
A Director takes advantage of opportunities to be educated and informed about the Board,
governance processes, key issues in Bethell Hospice and the broader health system through participation
in an initial orientation and ongoing Board education.
Evaluations:
A Director participates in their own evaluation and in the evaluation of the Board using the Board SWOT
Analysis.
References:
Central West Local Integrated Health Systems Act
Corporations Act (https://www.e-laws.gov.on.ca/html/statutes/english/elaws_statutes_10n15_e.htm)
POLICY
Title
Document #
BD-A7
Section
ROLES AND RESPONSIBILITIES OF INDIVIDUAL
DIRECTORS
Governance
Revision #
NEW
Application
Board of Directors
Issue date
July 1 2014
Issued By
Board of Directors
Replaces
N/A
Approved By
Board Executive
Related Forms:
Conflict of Interest
Annual Board Evaluation Summary
Board Member Self-Assessment
Board SWOT Analysis
Notes:
1.
2.
3.
4.
CCAC Policy V-A-3 Roles and Responsibilities of Individual Directors
In principle this policy is likely being followed
Board should agree that these processes are being followed
CCAC policy and associated documents provided in Schedule binder