REGULAR COUNCIL MEETING
The Clear Lake City Council met in regular session on Monday, March 16, 2015, at 6:30 p.m., in the Council Chambers, at City Hall, with Mayor Nelson P. Crabb presiding. All Council
Members present.
Nelson moved the agenda be approved, seconded by Boehnke. Passed Unanimously.
Hugi moved to approve the consent agenda, seconded by Callanan:
A. Minutes
– March 2, 2015.
B. Approval of the bills & claims.
C. Licenses & Permits:
Liquor License: Class B Native Wine Permit (WBN) BE Wellness, (new), Class C Liquor
License (LC) (Commercial) with Outdoor Service & Sunday Sales, Rumorz, Class B Native
Wine Permit, Special Class C Liquor License with Outdoor Service & Sunday Sales, Clear
Lake Arts Center, Special Class C Liquor License with Sunday Sales, Shao Ting Guo,
(renewals).
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Excavator’s License: John Ries Excavating, Rockwell, Charlson Excavating, Clear Lake,
(renewals).
Street Closing Request: Clear Lake Area Chamber of Commerce, Earth Day Race and
Community Clean-up, Saturday, April 18 th .
Roll Call: All Ayes.
Mayor Crabb announced that it was the time and place for the citizen's forum. There was no citizen comment.
Scott Flory, City Administrator, reviewed the proposed 2015 Public Alley Improvement Project and stated that one of the capital improvement projects that the City allocated funding for in the
FY15 amended budget was for the reconstruction of the public alley located between Main
Avenue and 1 st Avenue North and between North 4 th Street and southwest to the mid-block intersection. He stated the improvements include removal of the existing asphalt alley pavement and PCC alley approach with curb and gutter along N. 4 th
Street, repair of the existing 8” clay sanitary sewer main, upgrades to existing sanitary sewer services. He advised that upon completion of the underground work the alley, driveway and curb & gutter areas will be graded and a 6” PCC Pavement will be constructed over a 6” modified sub-base. Mike Danburg, P.E.,
SEH Yaggy Colby, reviewed the proposed project schedule and stated that the project bid letting is planned for April 15 th and construction is to be completed by June 19 th . He advised the opinion of the probable cost for the project is $37,975. Callanan introduced the following
Resolution and moved its adoption, seconded by Brant. Roll Call: Passed Unanimously.
Whereupon, the Mayor declared the following duly adopted:
RESOLUTION No. 15-08
A RESOLUTION FIXING THE DATE FOR A PUBLIC HEARING ON THE PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST, AND SETTING
THE DATE FOR A BID LETTING ON THE PROPOSED 2015 PUBLIC ALLEY
IMPROVEMENT PROJECT FOR THE CITY OF CLEAR LAKE, IOWA, AND FOR TAKING
OF BIDS THEREFOR
Flory reviewed the proposed Clark Road Railroad Crossing Improvements and stated that the
Iowa DOT manages a federally-funded highway railroad crossing safety program and the
Programs’ funds are used to install new crossing signal devices, to upgrade existing signals, and to provide low-cost improvements; such as increased sight distance, widened crossings, increased signal lens size, or crossing closures. He advised that the DOT will fund 90% of the project costs, with the remaining 10% typically a local match. He stated the west City limits of
Ventura and Clear Lake are divided by Clark Road, which is crossed by the tracks of the Dakota,
Minnesota, & Eastern railroad that runs parallel to US HWY 18 and that for many years now the
City of Ventura has made application to the Iowa DOT for safety improvements to the railroad crossing at Clark Road. He noted that in October of 2014, the Iowa DOT approved funding for the project which improvement costs are estimated at $202,225. He further stated that the City of Ventura has now received the proposed grant agreement from the Iowa DOT for its consideration and approval and has requested that the City of Clear Lake formalize its willingness to cost-share in meeting the local match requirement of 10%. He advised that as part of the FY 16 budget, the City allocated $10,000 towards a 50/50 cost share with the City of
Ventura with regard to the required 10% local match. Boehnke introduced the following

Council Meeting 3/16/2015
Resolution and moved its adoption, seconded by Nelson. Roll Call: Passed Unanimously.
Whereupon, the Mayor declared the following duly adopted:
RESOLUTION No. 15-09
A RESOLUTION APPROVING A COST-SHARE WITH THE CITY OF VENTURA FOR
THE 10% LOCAL MATCH REQUIREMENT FOR THE INSTALLATION OF SAFETY
IMPROVEMENTS AT THE RAILROAD CROSSING AT CLARK ROAD
Jason Petersburg, P.E., Veenstra & Kimm, gave an update on the Water Treatment Plant High
Service Pumps Replacement Project and reviewed Pay Estimate #1 in the amount of $58,885.75 to Dean Snyder Construction of Clear Lake. Hugi moved to approve Pay Estimate #1, seconded by Callanan. Passed Unanimously.
Flory reviewed the proposed City Hall Roof Replacement Project and stated that the City
Council allocated $300,000 in the FY 15 amended budget for the replacement of the roof at City
Hall and that the existing roof was last replaced approximately 20 years ago and lacks appropriate insulation and is developing leaks more frequently. Mark Kroemer, WWA
Architects reviewed the proposed project schedule and stated that the bid letting is proposed for
April 1 st
and the hearing on the plans & specifications and award of contract is proposed for
April 6 th
. Flory noted the estimate cost of construction for a new rubber membrane roof, with insulation, is approximately $140,000. Kroemer advised that it is anticipated that construction would begin in late April and be substantially completed by May 22 nd . Brant introduced the following Resolution and moved its adoption, seconded by Boehnke. Roll Call: Passed
Unanimously. Whereupon, the Mayor declared the following duly adopted:
RESOLUTION No. 15-10
A RESOLUTION AUTHORIZING PREPARATION OF FINAL PLANS, SPECIFICATIONS,
ESTIMATE OF COST, AND FORM OF CONTRACT; ORDERING BIDS; SETTING A
DATE FOR A PUBLIC HEARING AND RECEIVING OF BIDS AND AWARD OF
CONTRACT FOR THE CITY HALL ROOF REPLACEMENT PROJECT
Mike Keefe, representing the Clear Lake Fire Department, stated that at its February 16 th meeting he addressed the Council regarding a financial donation the department will be receiving to purchase a brass pole to be installed in the fire station and for the purchase of a fire & rescue boat. He stated that the City would need to purchase a new boat hoist for the Fire Department
Rescue Boat and that they obtained two quotes for the hoist and the lowest quote was received from Bob Kopriva in the amount of $16,551. After general discussion by the Council, Hugi moved to approve the purchase of the new boat hoist from Bob Kopriva, seconded by Boehnke.
Passed Unanimously.
Nicki Pate and Dean Anderson, representing the Clear Lake Police Department, addressed the
Council regarding the purchase and placement of a memorial bench for former Chief Rex
McChesney. Pate stated that members of the department have made donations that will pay for the cost of the bench. Flory stated that the Council might consider doing some landscaping in conjunction with this project to beautify the new entrance to the remodeled Police Department.
Petersburg gave an update on the N Shore Drive Street Reconstruction Project.
Flory stated that a project close-out meeting for the City Hall/Police Department Building
Renovation Project is scheduled for March 26 th
.
Flory reminded the Council of the pre-construction conference on March 25 th
for the 2015 Sewer
Rehabilitation Project.
Flory gave an update on the City-owned decorative street light retro-fit project.
Hugi moved at 7:15 p.m. to go into closed session pursuant to Code of Iowa Section 20.17(3) to discuss collective bargaining strategy, seconded by Brant. Roll Call: Passed Unanimously.
Nelson moved at 7:21 p.m. to go back to open session with no formal action being taken in closed session, seconded by Callanan. Roll Call: Passed Unanimously.
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Council Meeting 3/16/2015
There being no further business before the Council, Nelson moved to adjourn at 7:23 p.m., seconded by Hugi. Passed Unanimously.
NEXT REGULAR MEETING – MONDAY, APRIL 6, 2015
ATTEST:
________________________________
Jennifer Larsen, City Clerk
H:\Jennifer\City Council\2015\March 16.docx
___________________________
Nelson P. Crabb, Mayor
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