PRASAR BHARATI (India’s Public Service Broadcaster) Prasar Bharati Archives, Central & North Zone, Akashwani Bhawan, Sansad Marg New Delhi-110001 File No. 1/50/A/PB-Archives Dated: 27/1/2016 Hiring of a printing agency for the PB-Archives. Prasar Bharati (BCI) through Prasar Bharati Archives invites bids on two parts basis for the hiring of a printing agency for PB-Agency for a period of 2 years. 2. The selected agency will be required to: i. Print DVD/ACD digipacks, Booklets, Books, etc. Designs will be provided by PB-Archives. ii. Show proof to the Archives officers before going for printing. iii. The paper used should be Magnostar gloss/matt or equivalent quality as per the specification given against each item. 3. Firm/Agency is required to provide in their technical bid. i. Complete company profile along with a Photocopied duly signed copy of their latest income tax return and tax clearance certificate thereof. ii. Balance sheets for the last three years duly certified by CA. iii. Details of infrastructure available in terms of equipments, manpower and also full address of location for undertaking the work to enable us to verify the propriety of the statement. iv. Bidder’s experience of printing with a list of clients both past and present with at least 2 samples of each Category (DVD/ACD Digipacks, booklets, etc.) A Copy of each job order along with related invoice/bill should be attached for verification of clients and samples by our Legal cell. v. The agency should have an established office space with basic infrastructure of its own to undertake printing jobs. 4. Experience in the Field i. ii. iii. Experience of the bidder in producing high-quality printing (Samples along with documentary evidence). The quality of printing should meet the stipulated standards. The agency should have the expertise and experience of having undertaken jobs of similar nature. Details and documentary evidence of past and present Clientage will have to be provided. 5. The Output should meet the stipulated standards, and is liable to be rejected in case of poor quality work. General conditions: i. Payment will be made to the agency within one month of the receipt of invoice only after the competent authority in Prasar Bharati Archives is satisfied that the required services/jobs have been satisfactorily completed/provided by the agency. ii. The bidder will have be submit an Earnest Money Deposit (EMD) of Rs.20,000/- by Demand Draft in the name of “PBBCI (Prasar Bharati Broadcasting Corporation of India), Director T&PES, AIR, New Delhi in the envelope along with the pre-qualification bid. The Earnest money of unsuccessful tenderers will be refunded. The Earnest Money of the successful bidder will be refunded on submission of performance bank guarantee as mentioned in (iii) below. iii. The performance Bank Guarantee (BC) of five percent of the bid amount will have to be given to Prasar Bharati Archives at the time of signing the agreement. The bank guarantee should be valid for a period of three years from the date of singing the agreement. In case party terminates the contract without any valid reason, the bank guarantee shall be forfeited and encashed by Prasar Bharati Archives. In case of unsatisfactory performance despite advice to improve the same, PB Archives reserve the right to encash the Bank Guarantee. The encashment will be over and above the imposition of penalty for poor quality work in accordance with the provisions in clause 5 above of the tender conditions. iv. The supply is to be made within a period of 12 days from the date of placement of order on the tenderer: In case longer delivery period is required by the tenderer the same should be clearly specified which in any case may not be more than 20 days. v. The bids are to be submitted in two parts in two separate sealed envelopes: (a) The envelope containing Part-I of the bid will contain: (i) (ii) (iii) (iv) (v) (vi) (vii) Bidders profile alongwith a Photocopied duly signed copy of their latest income tax return and tax clearance certificate thereof. Balance sheets for the last three years duly certified by CA. Details of infrastructures available in terms of equipments, manpower and also full address of location for undertaking the work to enable us to verify the property of the statement. Bidder’s experience of printing with a list of clients both past and present with at least 2 samples of each category (Inlay Cards, Booklets, etc.) A copy of PO and invoice should be attached for verification. A demand draft of Rs.2500/- in favour of “PBBCI, Director T&PES, AIR, New Delhi,” as processing fee which will be non-refundable. A Demand draft of Rs.20,000/- in favour of “PBBCI, Director T&PES, AIR, New Delhi” as Earnest Money. Checklist duly filled up and signed. (b) (c) (d) (e) (f) The above envelope containing Part I of the bid will be boldly super-scribed as “Pre-qualification bid for Printing etc” for PB Archives. The second envelope containing Part-II of the bid will be boldly super-scribed as “Financial bid for Printing etc” for PB-Archives. The financial bid will contain item wise rate of each step in Printing. Taxes & duties, if any should be indicated in separate column. The tenderers are to quote their firm prices. No change or modification to the offer after opening of the tender shall be permitted. The envelopes containing quotation to be addressed to: Dy. Director General (Archives), Prasar Bharati Archive, Central & North Zone Room No.1 Ground Floor, Akashvani Bhavan New Delhi-110001 Ph: 011-23421271, telefax-011-23421253 E-mail: doordarshanarchives@gamil.com 6. The lowest tenderer shall be decided on the basis of the aggregate amount of all the items by the respective tenderers. If rates of any item in the tender of the lowest tenderer is higher in comparison to the quoted by the other tenderer then the lowest shall be asked to bring it down nearer to the lowest quoted rate. The rates of the lowest tenderer shall be accepted and the job/work shall be awarded from time to time during the contract period of 2 years as and when required by Prasar Bharati Archives. 7. All the tenders received will be considered on the basis of the following criteria: Quality of work done earlier. Experience of the bidder in the field of Printing etc. Quality of equipment and software used to produce the final product. Bidder should not be defaulter with Prasar Bharati/Doordarshan/All India Radio. 8. The pre- qualification envelopes will be opened in the presence of the bidders or its auhorised representative in writing. Date, time and venue for opening the pre-qualification bids shall be intimated separately. 9. The successful bidder will have to sign an agreement with Prasar Bharati Archives within 7 days of receipt of acceptance of tenderer failing which the work order will stand withdrawn. 10. PB Archives reserves the right to cancel any or all bids without assigning any reason or to accept any bid in part or full. 11. The tender (quotation) should be valid for a period of three months. 12. In case of any dispute, the same will be resolved through mutual consultation failing which the same will be referred to an Arbitrator nominated by the DG AIR Prasar Bharati. Arbitration proceedings will be conducted under the Indian Arbitration and Conciliation Act, 1996, and law of India and the Courts of Delhi shall have the exclusive jurisdiction. The venue for arbitration shall be in New Delhi. 13. PB Archives reserves the right to terminate the contract by giving 45 days notice. 14. The tender should be submitted within 28 days from the date of publication of the Tender notice. 15. The envelopes containing the bid should be dropped in tender box located opposite room No. 406, 4th floor, Akashwani Bhawan, Parliament Street, New Delhi. 16. The financial bids will be opened immediately after short-listing the qualifying agencies in the presence of the bidders or theirauthorized representative who will be intimated in due course. Note (1):- Prasar Bharati Archives proposes to do approximated business of Rs.10,00,000/- in one year from the date of the agreement signed with the selected bidder. Note (2):- Please enclose the relevant documents. Part-II: Financial bid: Category - I a) ACD Printing requirement ITEM Thickness/weight Size in cms 2 mm imported Board (Please specify the brand name of the board) Additional flap with paper 2 mm imported pouch (300 gsm art card) Board Towards above digipacks (Please specify the brand name of the board) Digipack with clear Clear transparent transparent tray tray good quality 13x14 (finish size) Additional flap with transparent clear tray towards above digipacks Clear transparent tray good quality 13x14 (finish size) Booklet 8 pages 135 GSM 11x12 Digipack with paper pouch (300 gsm art card) 13x14 (finish size) 13x14 (finish size) Unit rate per 1000 in 4 colours Unit rate per 1000 in 5 colours Booklet 12 pages 135 GSM 11x12 Booklet 16 pages 135 GSM 11x12 Booklet 20 pages 135 GSM 11x12 Booklet 24 pages 135 GSM+175 GSM 4 page 135 GSM+175 GSM 4 page 135 GSM+175 GSM 4 page 135 GSM+200 GSM 4 page 11x12 300 GSM 13x14 (finish size) Booklet 32 pages Booklet 48 pages Booklet 132+4 pages 11x12 11x12 11x12 Additional charges per 4 pages towards above booklets Shrink packing digipacks Paper Slip Case Total b).DVD printing requirements ITEM Thickness/weight Size in cms 2 mm improved Board (Please specify the brand name of the board) Additional flap with paper 2 mm improved pouch(250 gsm art card) Board towards above digipack (Please specify the brand name of the board) Digipack with paper 2 mm imported pouch and clear tray (250 Board gsm art card) to hold the (Please specify the booklet brand name of the board) Additional flap with paper 2 mm imported pouch(250 gsm art card) Board and clear tray towards (Please specify the 13x19 (finish size) Digipack with paper pouch (250 gsm) to hold the booklet 13x19 (finish size 26x14 (finish size) 26x14 (finish size Unit rate per 1000 in 4 colours Unit rate per 1000 in 5 colours above digipack brand name of the board) Booklet 8 pages 135 GSM 11x16 Booklet 12 pages 135 GSM 11x16 Booklet 16 pages 135 GSM 11x16 Booklet 20 pages 135 GSM 11x16 Booklet 24 pages 135 GSM 11x16 Booklet 48 pages 135 GSM+175 GSM 4 page cover 135 GSM+200 GSM 4 page cover 11x16 300 GSM 14x19 (finish size) Thickness/weight Size in cms Booklet 132+4 pages 11x16 Additional charges per 4 pages towards above booklets Shrink packing digipacks Paper Slip Case Total Category II. Book –(a) ITEM Hard bound book in 09 2 mm Imported inches/10 inches with UV Board (please specify and Silver/Gold Foiling the brand name of the Board Outer Paper Cover with 250 GSM matt/gloss UV and Silver Foiling Inner Pages 220 GSM Total 09 Inches/10 Inches 09 Inches/10 Inches 09 Inches/10 Inches Per Page (Unit rate) per 500 in 4 colours Book –(b) ITEM Thickness/weight Hard bound book in 07 2 mm Imported inches/10 inches with UV Board (please specify and Silver/Gold Foiling the brand name of the Board Outer Paper Cover with 250 GSM matt/gloss UV and Silver Foiling Inner Pages 220 GSM Size in cms Per Page (Unit rate) per 1000 in 4 colours 07 Inches/10 Inches 07 Inches/10 Inches 07 Inches/10 Inches Total IMPORTANT NOTE: In case rates for all items as well as step-wise quotes are not given, bids shall be summarily rejected. Checklist Part – I Have you provided the following: 1. 2. 3. 4. 5. 6. 7. 11. Bidder’s profile Attested copy of Income Tax Return Balance Sheets of last 3 years Details of Infrastructure List of clients past and present for whom Printing have been produced with documentary evidence Sample of each genre with documentary evidence like job Order/Invoice Demand draft of Earnest Money Deposite (EMD) Of Rs. 20,000/Demand draft of Rs.2500/- towards processing fee which is not refundable Note-I: Please enclose the relevant documents YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO Part- II Have you provided the following:Category-I (Rates for printing jobs) for (a) ACD a. b. c. d. e. f. g. h. i. j. k. Rate of Digipack Rate of Booklet 8 Pages Rate Booklet 12 Pages Rate Booklet 16 Pages Rate for booklet 20 pages Rate Booklet 24 Pages Rate Booklet 32 Pages Rate Booklet 48 Pages Rate Booklet 132+4 Pages Rate for additional per 4 pages towards above booklets. Rate for outer packing YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO (b) DVD a. b. c. d. e. f. g. h. i. j. k. Rate of Digipack Rate of Booklet 8 Pages Rate Booklet 12 Pages Rate Booklet 16 Pages Rate for booklet of 20 pages Rate Booklet 24 Pages Rate Booklet 32 Pages Rate Booklet 48 Pages Rate Booklet 132+4 Pages Rate for additional per 4 pages towards above booklets Rate for outer packing YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO Rate for printing all types YES/NO Category-II Books IMPORTANT NOTE: In case rates for all items as well as step-wise quotes are not given, bids shall be summarily rejected. PRASAR BHARATI (INDIA`S PUBLIC SERVICE BROADCASTER) PRASAR BHARATI ARCHIVES AKASHWANI BHAWAN: SANSAD MARG NEW DELHI TENDER NOTICE Tender applications are invited from eligible firms for executing printing jobs for DVDs/ACDs. The bids are to be submitted in two parts in the prescribed format within 28 days from the date of publication of the tender notice, the details of which are posted on www.ddindia.gov.in. PRASAR BHARATI (INDIA`S PUBLIC SERVICE BROADCASTER) PRASAR BHARATI ARCHIVES AKASHWANI BHAWAN: SANSAD MARG NEW DELHI F.No.1/98/Replication/2015-16/DD Archives Dated /01/2016 The Director(PR), Doordarshan, Doordarshan Bhawan,Phase-I, Copernicus Marg, New Delhi – 110001. Sub: Floating of tender inquiries for selection of agencies for mastering/replication DVDs/ACDs and printing jobs of DVDs/ACDs. of Sir, Prasar Bharati Archives proposes to float tender inquiries for sachem of agencies for reasserting/replicating of DVDs/ACDs and for priming jobs of DVDs/ACDs. I am are requested to kindly arrange to have an advertisement published in one each of National Hindi” & finfish news papers as per enclosed matters. PRASAR BHARATI (INDIA`S PUBLIC SERVICE BROADCASTER) PRASAR BHARATI ARCHIVES AKASHWANI BHAWAN: SANSAD MARG NEW DELHI TENDER NOTICE Tender applications are invited from eligible firms for mastering/replication of DVDs/ACDS.The bids are to be submitted in two parts in the prescribed format within 28 days from the date of publication of the tender notice, the details of which are posted on www.ddindia.gov.in.