BOARD OF MAYOR AND COMMISSIONERS
REGULAR MEETING
FEBRUARY 5, 2015
The Board of Mayor and Commissioners of the City of Dunlap, Tennessee met for a
regular meeting on Thursday, February 5, 2015, in the George L. Wagner Municipal
Building located in Dunlap, Tennessee.
Those in attendance were as follows:
Mayor George D. Land
Commissioner Jeff Harmon
Commissioner Judy Layne
Commissioners James D. Barker and Jeff Johnson were absent.
Also in attendance were Norman D. Hatfield, Recorder-Treasurer and Attorney
Russell Anne Swafford, from the office of Steve Greer, City Attorney.
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Mayor Land noted a quorum was present and called the meeting to
order at 6:01 PM.
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Mayor Land opened with the Pledge of Allegiance and a moment of
silence.
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A motion was made by Commissioner Harmon to approve the agenda as
presented. The motion was seconded by Commissioner Layne.
The motion was approved by a vote of 3 to 0.
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A motion was made by Commissioner Harmon to approve the minutes of the
“January 8, 2015 regular meeting, January 27, 2015 special called meeting
and the January 29, 2015 special called meeting”. The motion was seconded
by Commissioner Layne. (Note: minutes of the meetings were sent to each
Board member for review prior to this meeting).
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The motion was approved by a vote of 3 to 0.
5 (a) The Board members were updated on a proposed surveying contract on the
TDOT Coops Creek Phase II project. City Recorder presented a proposal from
the surveyor for surveying fees on the project. The contract for surveying has
been submitted to TDOT but approval is still pending.
Following the discussion, a motion was made by Commissioner Layne to
approve the professional fee of $6,000 for surveying subject to the contract
being approved by the City Attorney and authorizing Mayor Land to sign
once approved. The motion was seconded by Commissioner Harmon.
The motion was approved by a vote of 3 to 0.
5 (b) Mayor Land reported to the Board that he had received a letter of resignation
from Jeff Land of his position on the Planning Commission.
A motion was made by Commissioner Harmon to accept the resignation from
the Planning Commission by Jeff Land. The motion was seconded by
Commissioner Layne.
The motion was approved by a vote of 3 to 0.
Mayor Land recommended that city resident Tim Dean be appointed to the
vacancy on the Planning Commission. Mayor Land noted that the
appointment would be until September 2015, the unexpired term held by Jeff
Land.
A motion was made by Commissioner Harmon to accept the recommendation
by the Mayor and appoint Tim Dean to the unexpired term on the City of
Dunlap Planning Commission. The motion was seconded by Commissioner
Layne.
The motion was approved by a vote of 3 to 0.
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6 (a) Mayor Land presented to the Board Ordinance No. 245 “AN ORDINANCE
TO RAISE THE SALES AND USE TAX IN THE CITY OF DUNLAP.
TENNESSEE, FROM 2.25% TO 2.75% AND TO REQUEST A
REFERENDUM OF THE PEOPLE TO APPROVE THE ORDINANCE,” for
the third and final reading. The Ordinance was read aloud by the City
Recorder.
A motion was made by Commissioner Layne to adopt Ordinance No. 245 on
the third and final reading. The motion was seconded by Commissioner
Harmon.
The motion was approved by a vote of 3 to 0.
6 (b) Mayor land presented to the Board Ordinance No. 246, “AN ORDINANCE
TO AMEND CITY ORDINANCE #132, KNOWN AS THE SIGN
ORDINANCE, TO CHANGE THE REQUIREMENTS FOR OFF-PREMISE
SIGNS, ADD AN APPEALS PROCESS, AND ADD PROVISIONS FOR SIGN
MAINTENANCE IN THE CITY OF DUNLAP, TENNESSEE,” for the first
reading. The Ordinance was read aloud by the City Recorder.
A motion was made by Commissioner Layne to adopt Ordinance No. 246 on
the first reading. The motion was seconded by Commissioner Harmon.
The motion was approved by a vote of 3 to 0.
6 (c)
Mayor Land presented to the Board Resolution No. 2015-1, “CITY OF
DUNLAP 2015 COMMUNITY DEVELOPMENT BLOCK GRANT
APPLICATION WATER SYSTEM IMPROVEMENTS PROJECT.” The
resolution was read aloud by the City Recorder.
Following the discussion, a motion was made by Commissioner Harmon to
adopt Resolution No. 2015-1 as read. The motion was seconded by
Commissioner Layne.
The motion was approved by a vote of 3 to 0.
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Police Chief Clint Huth presented to the Board an activity report of the
Police Department for the month of January, 2015.
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Fire Chief Norman D. Hatfield presented an activity report of the Fire
Department for the month of January, 2015.
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The Board reviewed a report of the Natural Gas System for the month of
January, 2015.
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Field Superintendent Clayton Smith reviewed an activity report of the
Water, Wastewater, and Street Departments for the month of January, 2015.
10 (a) The Board were presented with the bid results for the purchasing of an
“upgrade and installation of a CSX HMI system” for the water system. City
Recorder Hatfield noted that bids were advertised and only one bid was
received. Micro-Comm, Inc. was the only bidder with a price of $40,000.00.
Following the discussion, a motion was made by Commissioner Harmon to
approve the bid of Micro-Comm, Inc. of $40,000.00. The motion was seconded
by Commissioner Layne.
The motion was approved by a vote of 3 to 0.
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Recorder/Treasurer Hatfield reviewed the current financial statements sent
out to the Board. There were no questions by the Board members.
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A motion was made by Commissioner Layne to approve all departmental
reports presented. The motion was seconded by Commissioner Harmon.
The motion was approved by a vote of 3 to 0.
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A motion was made by Commissioner Layne to adjourn the meeting at 6:29
P.M. The motion was seconded by Commissioner Harmon.
The motion to adjourn was approved by a vote of 3 to 0.
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______________________________
George D. Land, Mayor
ATTEST:
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Norman D. Hatfield, City Recorder
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