Minutes of Committee Meeting
DATE: 13 December, 2010, at 4.30 p.m.
VENUE: Robin Wake’s Home, 2B Bond Street, Mosman Park.
MEETING OPENED AT: 4:15 pm
ATTENDANCE: Greg Lindorff (WASLA), Penny Worthington (AISWA), Robin Wake
(AISWA), Barbara Combes (WASLA), Barbara Stout (AISWA), Val Baird (WASLA), Jeff
Herd(), Ann Strautins (WASLA) and Jane Graham (Guest).
1.
2.
WELCOME and APOLOGIES: Lise Legg
Robin welcomed Jane Graham from the 2008 Conference committee. She
presented a letter indicating the accounts from the previous conference were not
completely finalised until June 2009 and a final meeting had not been held to wind
up the conference and hand over to the accounts to the incoming committee. The
seeding funds, therefore, had not been disbursed to WASLA and AISWA Libraries
following this conference. Jane apologized for any inconvenience.
MINUTES OF THE PREVIOUS MEETING: Copies were tabled.
Minutes of the previous meeting were amended, as agreed.
2.1 Motion: The minutes of the meeting held on 11 November, be accepted as a true
and correct record. An updated copy will be emailed to all members.
Moved: Penny
Seconded: Greg
PASSED
3. BUSINESS ARISING FROM PREVIOUS MINUTES: 11 November 2010.
3.1 Coordinator’s contract: The hard copy has been signed and returned. A copy
was given to the Treasurer.
3.2 Possible Sponsors: A list of possible sponsors has been circulated. All
members of the committee are asked to continue to suggest possible sponsors and
send these to Gillian through Robin.
ACTION: ALL
3.3: Additional Keynote: Robin has been looking into another possible keynote
speaker. Jim Mullaney has been suggested as he is local and, although he spoke at
the last conference, he was well received. New features introduced by Google since
2008 could be of interest to members. Attendees at the 2010 national conference
suggested John Marsden.
Motion: John Marsden be approached to see if he is available to present a Keynote
and one concurrent.
Moved: Greg Lindorff
Seconded: Penny Worthington
PASSED
ACTION: Robin
3.4 Conference Breakfast: It had been previously suggested that this could be held
in the staff room at Santa Maria but, as this breakfast will now be held on the Friday
morning, this venue will not be available. Barbara provided several suggestions of
venues in the general area of Santa Maria. These included ‘SALT on the Beach
Restaurant’ , ‘The Left Bank Restaurant’, ‘The Tradewinds Hotel Restaurant’ and The
AISWA/WASLA Conference 2011, Committee Meeting
Bridge Restaurant’. All these except ‘The Bridge’ can cater for 75 or over, ‘The
Bridge’ can only fit 50. Robin will investigate these restaurants and decide if any are
suitable.
ACTION: Robin
3. CORRESPONDENCE:
IN: Letter from J Graham re funds from 2008 SLC(WA) conference.
Copy of an email from Mimma Sardi to Marie Clarke regarding the 2008 seeding
money.
Email from Lynn (Wesley) regarding the unavailability of the ‘Moorditi Mob’ for the
‘Welcome to Country’ acknowledgement.
OUT: Various official Invitations to concurrent presenters and a request for abstracts.
Letter to Scotch College re conference venue.
Email from Gillian to Fremantle Literature Centre re sponsorship offer.
4. REPORTS:
4.1 Treasurer: The banking has not been finalized yet. Greg will meet with Marie
Clarke tomorrow to finalize the handover of the accounts. He will meet with Robin
and Barbara on Thursday to establish the new signatories on the bank account.
The Bank account will remain with Bankwest but will be transferred to the Claremont
branch.
Motion: The President (Convener) Robin Wake; Treasurer, Gregory Lindorff and
Secretary, Barbara Stout, be authorized to register with the Bankwest, Claremont
and to sign all accounts.
Moved: Val Baird
Seconded: Jeff Herd
PASSED
In view of the letter from the 2008 conference committee, the profits from the last
conference need to be returned to both the WASLA and AISWA Libraries. The
email from Mimma Sardi, dated 6th August 2008, indicated that AISWA Libraries
had decided the SLC Committee should keep the seeding money, so as to have
access to funds from the beginning of the process of organizing a subsequent
conference.
Motion: Similar authorization is to be requested from WASLA. Once obtained, the
remaining balance of monies from the 2008 conference will immediately be
dispersed to both organizations.
Moved: Robin Wake
Seconded: Ann Strautins
PASSED
ACTION: Greg
It is the responsibility of the current committee to ensure that a handover occurs after
this conference concludes. Barbara Combes suggested that the incoming committee
should take over from the previous committee and the website be continued as a
repository of the important documents.
4.2 Convenor: Fremantle Children’s Literature has confirmed the availability of
James Ray and Anthony Eaton. They will come over early to be involved in the
conference. The FCLCentre has offered them at the cost of presentation fees. The
FCLCentre has been offered sponsorship status in lieu of this generous offer.
Robin very proudly announced that Fremantle Press have offered Sally Morgan as
the speaker at the breakfast and she will launch copies of the book ‘My Country’ by
Sally Morgan and Ezekiel Kwaymullina.
Motion: We accept Fremantle Press’s offer and engage Sally Morgan as the
breakfast speaker.
AISWA/WASLA Conference 2011, Committee Meeting
Moved: Robin Wake
Seconded: Barbara Stout
PASSED
ACTION: Robin
4.3 Programme Keynote Sub-Committee: Val requested confirmation in order to
organize the contracts. Rufus needs to be given a brief of what we want him to talk
on. Greg suggested one hour may be sufficient time.
ACTION: Greg
Times and programme for Friday night to be planned.
ACTION: Robin
Tom March will be approached to present one Keynote and two concurrent
presentations on Saturday. Val to check what presentations he offers and
investigate possible airfare cocts. A contract will need to be signed. Accommodation
may be available at Christchurch.
ACTION: Val & Jeff
4.4 Programme Concurrent Sub-Committee: A copy of the concurrent strands
was tabled. Barbara has contacted all of the people previously suggested and made
several cold calls. All those listed have confirmed their availability. Some are still to
finalise the title and abstract for their presentations.
Val volunteered to present a session on ICT Future Trends. Barbara Combes offered
to provide a backup on Refurbshed Libraries, if needed.
Val offered to place an A4 flyer in the Professional Teaching Council of WA in a mail
out that will be sent to schools in early February. A flyer will need to be created.
ACTION: Gillian
Robin, Penny and Barbara to meet in early January to decide upon the final shape of
the programme for Saturday and provide this to Gillian for inclusion on the website.
ACTION: Barbara
4.5 Venue Sub-Committee: Pictures of the venue to be sent to Penny.
ACTION: Robin
The Sub-committee will need to provide the information to Gillian regarding the
number of possible trade displays. See minutes of 11 November.
ACTION: Subcommittee
4.6 Organiser: A copy of Gillian’s report was circulated via email.
Gillian has designed a new logo and circulated it via email.
Motion: The design provided by the Organiser be adopted as the logo for the 2011
Conference.
Moved Greg Lindorff
Seconded: Jeff Herd
PASSED
Sponsors: Details of the sponsors from 2009 national conference. ACTION: Robin
Deliveries of sponsor donations: Santa to be approached to store these deliveries to
save everything being moved.
ACTION: Robin
Exclusivity of Booksellers: Gillian is requested to contact all booksellers and make
the same offer of Platinum sponsorship for exclusivity at the trade fair ($1800), with
the expectation that they will provide the books of the visiting authors, and one stop
by the conference tours. The businesses to approach are Westbooks, Lane, CES
and Dymocks in Claremont. The first to respond will be guaranteed exclusivity.
Alternatively, they can choose Gold sponsorship at $1250 which would entitle them
to a display on the day, but not sale of books, and one bus tour. The gold sponsors
can take orders for books to be supplied at a later date. If they wish to make a
presentation at the trade line (special line after lunch on the programme) on
Saturday, they need to be a Platinum sponsor.
ACTION: Gillian
AISWA/WASLA Conference 2011, Committee Meeting
4.7 Poster Displays: No report. Robin has been collecting pictures of libraries for
the electronic display and will continue to do so.
5. OTHER BUSINESS:
5.1 Delegates fees: We need to meet in January to decide delegates fees. Fixed
costs need to be identified and then an estimate made about projected figures to be
able to determine the participants fees.
Fees for keynote speakers to be given to Greg.
ACTION: Val
Fees for catering to be given to Greg
ACTION: Gillian
Fees for authors need to be given to Greg
ACTION: Robin
5.2 Registration of the conference with WACOT so that participants can claim
attendance for the re-registration requirement.
ACTION: Gillian
5.3 Welcome to Country: Barbara has been negotiating with Jane and her colleague
at Wesley College about the availability of the ‘Moorditi Mob’ to perform for the
‘welcome to Country’ ceremony on Saturday 11th June. They are not available due to
sporting commitments. Barbara has made enquiries about the availability of an elder
to conduct this ceremony. Jane also offered Olamn Wally as a possible contact. He
can play the didgeridoo and complete the ceremony. It will cost between $300 and
$500.
ACTION: Barbara
5.4 Food requirements for Friday: tea/coffee at 4.30 – 5.30, drinks and finger food
for after the Keynote speaker.
ACTION: Gillian
6. FUTURE MEETINGS:
Next meeting: 24th January at the meeting room at Christchurch Senior School
Administration at 4.30 pm
Meeting closed 6.25 pm.
AISWA/WASLA Conference 2011, Committee Meeting