Committees` Meeting 20150619_Year Plan and Budget

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Taiwanese Society Committee meeting
Time & Location: Friday, 19 Jun 2015, 20:00 – 21:30; University Court House 55
Attendees: committee members
President – Jane Chen;
Vice President – Joy Chen;
Treasurer – Debby Ku;
Secretary – Emily Yao;
Event Organiser – Ting Lo;
Promoter – Vicky Lam
Apologies: Ting Lo
Agenda:
1. Approval of draft objectives raised at AGM
 To further introduce Taiwanese Culture, host more cultural events e.g. workshops
 Co-operate with other international societies to help develop the cultural awareness
 Encourage taking part in the local community
# to be sorted by Vicky Lam
2. Announcement of Joy Chen leaving Vice President position
 Teddy Ng volunteered – to be approved by the members in an EGM after summer
break
3. Discussion about price for membership fee and what in return to attract more people
 Membership fee: £6.00/annual
 discounted entry to all cultural workshops and society clothing (if applicable)
4. Discussion about the detail and price for each events
 Freshers’ Fayre (Freshers’ Week)
i. Banner & Flyer – Emily Yao volunteered to create banner & flyer/logo
ii. budget: quote to be done by Vicky Lam
iii. “United Asian Food Exhibition” – need to talk to other cultural societies –
action to be taken by Ting Lo
 Monthly Cultural Workshops: Wed, 13:30 – 14:30
i. Fried Milk Tutorial
- 14 Oct 2015
- non-member: £ 3.00; member: £ 2.00
ii. Glutinous Rice Ball Tutorial
- 11 Nov 2015
- non-member: £ 3.00; member: £ 2.00
iii. Dumpling Tutorial
- 9 Dec 2015
- non-member: £ 6.00; member: £ 4.50
iv. Chinese Calligraphy Tutorial
- 3 Feb 2016
- non-member: £ 3.00; member: £2.00
- equipment to be bought from Taiwan




- calligraphy pen giving out as a take home present (normally food)
v. Taiwanese Sushi Tutorial
- 9 Mar 2016
- non-member: £ 5.00; member: £ 3.50
vi. End of Year Karaoke
- 20 Apr 2016
- non-member: £ 1.50; member: £ 1.00
o Taiwanese Tea provided as a drink
Bowling
- Saturday, 19 Dec 2015
- cost to be divided equally
- transport exclusive
- Guildford Spectrum? or Woking?
Chinese New Year Meal/Party
- Saturday, 6 Feb 2016 (7 Feb is New Year Eve)
- two plans: 1. with other Asian societies; 2. held alone by TW Soc (hotpot)
- entry: cost to be divided equally
Spring Barbeque (After Easter Break)
- Saturday, 23 Apr 2016
- Location: Lakeside – book in advance
- cost to be divided equally
End of Year Party – Karaoke
- Saturday, 13 May 2016
- cost to be divided equally
- transport exclusive
Conclusion:
1. Budget:
a. banner & flyers (leaflets) – to be done by Vicky Lam
b. hotpot equipment – to be done by Joy Chen
2. Action to be taken:
a. communication with other cultural societies with regard to freshers’ week – to be
done by Ting Lo
b. artificial dye of glutinous rice ball to be brought from Taiwan (during summer) – to
be done by Debby Ku
c. Chinese calligraphy equipment to be brought from Taiwan (during Christmas) – to be
done by Debby Ku
d. communication with other cultural (Asians in particular) societies with regard to
celebration of Chinese New Year – to be done by Jane Chen
e. take part in local community…… - to be sorted by Vicky Lam – chase up
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