Minutes of WASH ClusterMeeting held on 5 Oct, 2011 at 02:00 pm, Faisalabad hall, Serena Hotel Date: Wednesday, 5 Oct, 2011 Time: 02:00 pm Venue: Faisalabad hall, Serena Hotel Agenda Items: 1. Update on situation/ Sindh/ Balochistan/ Hydrological 2. Assessments: Results from Balochistan and Inter-agency in-depth assessment 3. Information management: Tools, Inputs 4. Draft sanitation guidelines 5. AOB No 1 Agenda item Update on the situation: Sindh/Balochistan/ Hydrological 2 Assessments: Results from Balochistan and Inter-agency in-depth assessment Discussion Key action points of the last meeting were discussed. Inter-cluster coordination was discussed An update on the hydrological situation was given, rain on the north of the country flowing down; major changes have not been observed as yet. WHO gave an update on the epidemiological situation, 54 alerts of the acute watery diaheoria have been received. There have been confirmed 19 outbreaks of acute watery diaheoria, 64 for the dengue, 15 for measles and 4 for malaria. ICCM in Sindh has agreed to prioritize 8 most severely affected districts with the largest population including Badin, MirpurKhas, Sanghar, Sh. Benazirabad, TM Khan, TandoAllahyar and Umerkot. WASH Cluster is looking to prioritize response in TSs with IOM information for approx. ~900,000 people. Some camps have been closed and some have increased, although the population is decreasing as some people are gradually moving out. Updated information should be out in the coming days. The HC/HCT (Humanitarian Country Team) has been pushing to get the non-notified districts included as part of the assessment and humanitarian response. Question on water contamination of LBOD. WHO to share water quality testing results with Cluster for wider distribution. As far as the situation in Balochistan is concerned, assessment summary shared, however the background data not available. Data will be shared if and when made available. NDMA and Cluster have said that the details would be shared with the rest of the humanitarian community. There were specific districts that the government said would take care of. OFDA inquired about the temporary settlements /formal government run camps in Balochistan and what the exact numbers beneficiaries were. Thus far information is that only one camp of approximately 3,800 people exists in Naseerabad, though even this has not been formally declared. WASH initial targets/response plan is based on 60 percent of the Action Point Share with partners the exact number of temporary settlements and beneficiary figures. Those agencies interested in SAG to send their names to [email protected], [email protected] by Friday 14 October. 3 Information Management: Tools, Inputs affected population as per initial assessment until assessment updated. UNICEF and MSF have begun responding A pictoral representation of 60 percent of the WASH targets was given. A figure of 2.5 m USD has been reported for funding for Balochistan against initial WASH response plan. OFDA commented on the sectoral implementation capacity and security, which he said is a big issue down there and preference should be given to local NGO’s. Cluster recommendation that agencies with existing capacity in Balochistan and with emphasis on use of national staff support the response. An update on Information Management was given. With regards to the single reporting format and 3W’s WASH Cluster IM sat with the smaller ICCM group with NDMA and discussed the format that was to be used in order to capture data for the 3W. Funding is low, only 8 % has been funded up to date. 3W has been a weekly tooland need a regular update from agencies; detailed strategy with instructions posted online. WASH 3Ws presented, map shared. Comments: 1) sanitation should be broken down as per strategy not only for temporary latrines. Challenges on IM include beneficiary counting for various WASH interventions, for example against tankering and NFI distribution. Cluster is working towards conclusion. IM SAG for WASH possible if agencies interested. Strategy will be circulated being very careful with numbers so that no double counting goes on and will be posted online (pakresponse). Oxfam suggested that instructions on use of Pur sachets and hygiene education messages in Sindhi be shared. Oxfam to send to Cluster and posted on pakresponse Water tankering template presented, to be part of 3W information collection. Fund tracking sheet presented. It was suggested that it would be Oxfam to send hygiene education messages to WASH IM (Ali Rehmat). Water tracker tankering format will be posted uploaded on pakresponse. Any agency interested in IM SAG to let Cluster know. Fund tracking sheet to be submitted weekly to cluster. Mult-Sector Assessment Coordination: District Level worthwhile to add in-kind donations although they are not presently included as yet. Weekly input from cluster agencies expected.Information will not be used by agency but to support overall advocacy for the Cluster. Response discussion: Importance of exploitation of additional water sources, cluster to coordinate/advocate effectively with Government to help source additional water sources (cluster to follow-up), importance of focusing on household water treatment, Question on analysis of supply chain for PUR/aquatabs. Thus far no shortage seems likely, Cluster to feedback on this to group. New item on the use of ‘expired’ aquatabs distributed by NDMA. Feedback from Cluster in Sindh is that there is not major issue and that this news item is not effecting cluster work in Sindh. Question regarding effectiveness of PUR for arsenic removal. WHO to share study with group. Three level of assessment information should available for cluster planning: 1) updated IOM TSS information, 2) Government secondary data collection, 3) Inter-agency assessment Assessment questionnaire finalized b/w Cluster and WFP. To be posted online, but based on McRAM previously endorsed by cluster. NDMA/HC currently discussing issue of assessment being limited to notified districts. Humanitarian community against this, concerns will be share through Cluster. Set to begin as soon as notification issue resolved. Early next week. Humanitarian community focal points for WASH in districts shared. Commitment of these agencies required to ensure proper coordination. Any agency unable to meet expectations as per TOR shared in Sindh should approach Cluster leads for discussion/support. District WASH meetings under roll out in Sindh. Agencies acting as district WASH cluster focal points will be expected to formally nominate persons for this task to help ensure accountability. Where required, Cluster leads to be approached to seek additional support. 4 Draft Sanitation guidelines Detailed Hygiene and sanitation guidelines for longer phase of responsehave been drafted and will be posted for comment. SAG to review. A detailed draft of the sanitation& hygiene guidelines will be shared with the group and will be posted online. SAG will meet to review. PFRRP Revision PFRRP revision discussions/timeline underway Two options (to be finalized by HCT): 1) relief and time critical ER based for 6 months, 2) broader, expanded to all sectors over 1 year period. OFDA: in view of no major secondary outbreak last year, delay in response thus far, resilience of population, important to define critical needs, no focus on lengthy ER or development. Discussion in Cluster generally endorsed option 1. Clear definitions exist for life-saving. Discussion DRR to support increase resilience of populations, other, to be part of appeal revision or not. NDMA, Need to wait for results of assessments to inform appeal revision. Cluster overall agreed to focus on 1) overall strategy agreement, 2) focus planning at district level (Sindh), provincial (Balochistan), and to proceed with provincial SAG review of projects to be endorsed at federal level. Guidance will be shared accordingly with all cluster members. SAG to meet to discuss WASH strategy for appeal revision and way forward to ensure wash preparation. Chair (Lasharisb; NDMA) told members that assessment was initially to take place on Monday but due to un-notified districts it has been put off, update on that will be given on Friday. The timeframe for assessment would be 10 days for the field work, 19 for development and 25 – 26 for response plans and relaunch of the appeal. ACF emphasized that meetings, in particular District level planning session should be planned and communicated ahead of Agencies still open to participate in the Global Hand Washing day event. Agencies to their logos and inclusion of statement to be signed by the ministry (government). 5 AOB time to ensure appropriate agency representation. Partners agreed on bi-weekly meetings. Asiya suggested a SAG meeting on Tuesday, 11 Oct, 2011 (to be confirmed). Mac gave update on the Global Hand Washing day. Agencies are still open to participate. Planning and preparations are underway. Banners have been received. Declaration has been sent to the government for institutionalizing hand washing with soap. Members of the cluster were requested to send their logos and inclusion of statement to be signed by the ministry (government). Media will be present. The event will take place on the 14/15Oct, 2011. Venue: National Library, Islamabad. Time: 0900 – 1000 hrs. UNDP shared with colleagues that 114 de watering pumps have been provided which the government has processed and will be given to PDMA Sindh within a period of two weeks. OFDA: question to NDMA regarding: 1) government response and requested feedback regarding support at district levels and whether technical capacity exists within the government for these interventions or if support is required, 2) re-iterated request to re-deploy water filtration units donated last year and to look at what can be done to make these operative, 3) expressed concern that limiting the assessment/response to notified districts may willfully exclude affected populations and requested the government to reconsider this decision. NDMA feedback on above: NDMA has no problem with assessment in any district, it is up to the provincial governments, Cluster lacks monitoring capacity (for WTus), help in this capacity is sought (more detailed monitoring). Cluster to follow up in this 6 Next Meeting regards, UNHABITAT is piloting pee/poo bags in Sindh. Feedback will be shared in coming days/weeks of suitability for this as an option to scale. Next meeting tentatively scheduled forWednesday 19 Oct, 2011.(Venue and time to be confirmed).