Step-by-Step Guide to Amending a Current IEP in CECAS
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To do an addendum/amendment using CECAS, the student must first have a ‘Closed/Verified’
DEC4 already on file.
1. Log in to CECAS.
2. Search for/find the student.
3. Go to EC Forms.
4. On ‘EC Forms List’ screen, click on “NEW” button.
5. This will take you to “EC FORM DETAIL” Screen. From there, select “DEC4” as the new form you want
to create.
6. Once you click on DEC4, you will get a box to check for “Copy of Last IEP” -- MAKE SURE ‘COPY OF
LAST IEP’ BOX IS CHECKED. Then, click ‘SAVE’.
7. That DEC4 you just created will now appear at the top of your EC Forms List and will be in ‘draft’
status. CLICK on that DEC4.
8. You’ll now have the option to add “Related Forms”. Add invitations, DEC5, ESY if necessary.
9. Once all related forms are added, make sure that DEC4 is still the form listed in yellow at the top of
the page. Click ‘View Form’ to open the DEC4.
10. On first page of that form:
- Change form status to ‘Meeting’.
- Check Purpose box to indicate ‘Addendum’.
- Change the “start” date of IEP to the day you’re holding the Addendum Meeting. LEAVE THE
END DATE as is. The IEP should still expire on whatever day is already there.
11. Now go to whatever screens need to be updated, i.e. Service time and Delivery, testing, etc. Make
whatever changes need to be made.
12. List participants at the meeting on the IEP-Addendum page (Not IEP Team Page)
13. VALIDATE the form to ensure no errors found.
14. Only need to print:
- Any page where changes were made (place directly on top of corresponding page in current
IEP).
- ‘Historical Data’ page
- IEP team-Amending page.
15. Place new paperwork (invitation, minutes, DEC5, historical data page, etc), on top of current IEP,
under same Annual Review cover sheet.
Change forms from “Meeting” to “Closed/Verified” status.
Complete Meeting Notification Form and submit to EC specialist.