JULY 20, 2015 MINUTES FOR BIKE THE BARN QUILT
PRESENT: Terry Einerson, Art Krause, Dave Koeller, Maxine Williams, Barb Mader, Tom Thomas, Mary Lewellin, Greg
Sturm., Mary-Ann Schoenicke, Brian Krause, Brad Holz, Gail Bartz, Jenni Wagner, Gail Hoffman, Peg Gallagher, Michael
Johnston, Linda Longnecker, Lenore Behnke, Mary LaMarche, Matty THANK YOU ALL!!!
** People involved in SAG, STAGING, PAINTING & ROUTES met at 5:30 (GREAT WORK YOU GUYS!)
MINUTES & TREASURER’S REPORT VIEWED AND APPROVED
PROMO EVENTS –
August 1
August 7-9
August 8-10
August 29
August 29-30
August 29-30
Sept 2-7
?
Sept 13
Sept 19
Sept 24-26
Optimist 5k run
Mohican Pow-wow
Shawano Folk festival
Amish Quilt Auction
Wittenberg Trailbusters
Tigerrton Lumberjack Days
Shawano County Fair
Maxwell Days
Custom & Classic Car Show
Bonduel Founder’s Day
Tigerton Trail Ride
Lenore Behnke
Matty
Matty
Matty
Lenore Behnke
Lenore Behnke
Nancy Schultz
Michael Johnston
Terry Einerson
Lenore Behnke
Lenore Behnke
NEXT MEETING IS MONDAY, AUGUST 24 AT 6:30PM in the courthouse basement
TIMELINE: MATTY
town chairs, police, sheriff, ambulance have all been contacted;
Matt Hendricks from Park & Rec contacted re: picnic tables, extension of walkway by bathroom/kitchen doors, 2
additional garbage containers
The BIRDMAN will be joining us again! ($25 check for him please Gail – Billy Chmielewski- Thanks!)
MUST GET LIABILITY INSURANCE, RESERVE PORTAPOTTIES, CREATE THANK YOU POSTER
COMPREHENSIVE MAP: FINISHED & BEING PRINTED!
BORN LEARNING TRAIL BEING INSTALLED AT EBERLEIN PARK (behind Pick N Save) on MONDAY, AUGUST 10
(would love your help—call Matty or Ed Grys if attending for lunch count)
BTBQ FULL SIZE POSTERS AVAILABLE –TAKE AND DISTRIBUTE PLEASE!!
TECH-SHIRTS on sale for $15 (if you want one and weren’t at the meeting, let me know—I’ll bring orders on 8/24)
BIKE TILES from Nancy Kriewaldt on sale for $10—she’ll make more if we want. (9 of the 20 are already gone!)
LEAD REPORTS
VOLUNTEERS – GAIL BARTZ & JENNI WAGNER –
a VERY comprehensive spreadsheet was distributed, discussed and many open areas were filled in.
They will contact Nancy Schultz re: HCE and Strong Bones help, as well as other people who have
volunteered. (Gail is anxiously awaiting her first grandchild!) And, the next time you see Gail, ask her
about the number of layers of clothing she took off on the Fox River Trail!!!
STAGING – DAVE KOELLER
Dave, MaryAnn & Terry worked on logistics of banners, downtown chutes, intersections, etc.
Will add more information to the sheet he had prepared
SAGS & FOOD STATIONS– MARY LEWELLIN & MAXINE WILLIAMS (Maxine is NOT expecting!)
Went over previous SAG instructions and clarified changes; added times for rest stops;
SAG pick-up & drop off will be in the dug-out (MATTY GET SIGNS MADE!!)
MARY/MAXINE – please check if Dairy Cove will have bathrooms open. Portapotty?
Continue to look at amount of food, beverages, etc for each station
**IS THERE A SPECIFIC LETTER/EMAIL THAT GOES OUT TO GROUPS AT FOOD STATIONS?
What to bring, times, what to do, etc who sends this out and when?
SIGNS & TRASH CONTAINERS-TOM THOMAS
A new and more efficient trash collector will be available at all food stations; will add 1 more
recycleable bag for each station. DON’T MISS NEXT MONTH FOR THE GRAND DISPLAY!!
More signs have been printed and Tom will add those to the various routes.
JERRY – Tom has three additional FOOD STATIONS SIGNS for Cedar Park in Bonduel!
Matty and Tom will meet before creating the final ROUTE DESCRIPTION.
Discussion followed about painting routes
MATTY will add a can of florescent paint for the M & FAMILY FUN routes to high-light the blue and
green arrows.
The Gresham people will determine their own time and Matty will bring their supplies & instructions to
the August 24 meeting.
VENDORS – PEG GALLAGHER
Peg has contacted the 2 musical group and 6 or 7 vendors
She’s identified the area at the park where they set up.
She will be sending out a letter with necessary information soon.
REGISTRATION & PARK MAP – NANCY SCHULTZ (not present)
Is working on volunteers from HCE and Strong Bones groups – will have names by 8/24
MAP of park area distributed and discussed
BANNERS – ED GRYS no report
PUBLIC RELATIONS – JERRY CZECH – no report
CAN WE GET PREMIER AND THE CHAMBER TO RUN EVENT ON THEIR ELECTRONIC SIGNS?
GUIDED TOUR – GREG STURM
Patti Peterson is creating the guided tour booklet
Greg will check with her to see if Mike sent the necessary map
Sell additional guided tour booklets for $2
FOOD AT THE PARK – NANCY B-K & LENORE
Lenore discussed kitchen needs; numbers and times. (especially at beginning & clean-up)
She also agreed to leave her car her while she’s in Europe so we have a way to transport BEANS!
NANCY – please make a sign for them: LUNCH SERVED UNTIL 3PM
Hopefully the HCE ladies will fill this capacity- or perhaps the Angelica 4-H group
Peg Gallagher volunteered to take food out to Laney’s (in Lenore’s car)
Opps! Now I spilled the beans!
SALES TABLE – DEB LONICK no report
Matty created a sales sheet – everyone thought prices were ok – will print more
Discussion followed about the stained glass tire rim. It was decided that we should have a raffle:
$2 for 1 ticket, $5 for 3, $10 for 7, and $20 for 15
DEB – will you take care of making a sign and organizing the raffle sale please?
STAINED GLASS TIRE RIM GRACIOUSLY DONATED BY DIANE HEIKES;
VALUED AT $200!!
You’ll need to decide if they need to be present to win & if they pick up or we deliver
Also, I’ll bring the sales items to the park – will you be able to organize that table?
PLEASE LET ME KNOW ASAP!!
SECURITY PLAN –JEFF HEFFERNON no report
WEB-SITE – GAIL BARTZ no report
PORTAPOTTIES –MATTY
After discussion it was decided we don’t need a portapotty at Laney’s despite more people probably
riding these routes. Still undecided about one at Dairy Cover but Mary & Maxine will decide.
Matty wil reserve after next meeting.
**EVERYONE – THINK OF A CATCHY TITLE FOR OUR STAINED GLASS BENT RIM PLEASE!