Distinguished
Club Treasurer Award
Award Application: 2014 District Convention
Deadline: February 15, 2014
Guidelines for the Distinguished Club Treasurer Award
(Please read carefully and follow)
1.
2.
3.
4.
Fill out the report in its entirety.
Reports received no later than February 15, 2014.
Send completed digital copy reports to inckiawards@gmail.com.
If your club believes extenuating circumstances exist that have unfairly
prevented you from fulfilling any of the criteria contained within this report,
please submit your concerns, in written form, to your division’s Lieutenant
Governor (or to a district board representative) no later than February 15,
2014. Your comments must specifically address each individual item about
which you have a concern and specific reasons for your concern. All
concerns will be brought to the attention of the District Board prior to final
contest judging and award recommendations.
5. If any falsities or misrepresentations are discovered within this report by the
contest judges, district officers, or other individuals, the entire report will be
disqualified.
6. This award report form should contain information for the club treasurer
ONLY for the time period he/she has been in office (after April 1, 2013)
unless otherwise specified.
7. The report must be either a) typed or b) completed using blue or black ink.
8. In order to be considered, a club treasurer must fulfill ALL of the mandatory
criteria as specified in Part 1, and the criteria as specified in Part 2.
9. Upon completion of the report, the applicant may score the report according to
the scoring directions shown in the right hand column of each page. Place the
total score in the appropriate box at the end of the report.
10. In order to be eligible for the Distinguished Club Treasurer Award, your club
must be considered “In good standing” by both Circle K International and the
Indiana District.
DISTINGUISHED CLUB TREASURER AWARD APPLICATION
FORM
(PLEASE TYPE)
Nomination for Click here to enter text.
Circle K Club of Click here to enter text.
PART ONE: MANDATORY CRITERIA
Please specify if the club treasurer has met each one of the following mandatory criteria.
1.
Been in office as club treasurer for at least six (6) months.
☐ YES
☐ NO
2.
Attended at least 75% of all Circle K Club meetings.
☐ YES
☐ NO
3.
Attended at least 75% of all Circle K Club Board meetings.
☐ YES
☐ NO
4.
Ensured club dues were received by both the Indiana District and Circle K
☐ YES
☐ NO
☐ YES
☐ NO
International by November 30.
5.
Attended Indiana District Club Officer Training Conference, or received sufficient
training from a District or International officer or through other means.
PART TWO: ADDITIONAL CRITERIA .
A. CLUB MEETING AND EVENT ATTENDANCE – 38 points possible
CLUB MEETINGS
1. How many regular club meetings were held beginning with the
____ (A)
treasurer’s term in office, and concluding with this report’s submission?
a. How many meetings did the club treasurer attend?
____ (B)
b. Divide blank (B) by blank (A) and multiply by 100 (round to the
nearest whole number).
____ %
2.
How many club board meetings were held during the club
treasurer’s term to date?
a. How many meetings did the club treasurer attend?
c. Divide blank (B) by blank (A) and multiply by 100 (round to the
nearest whole number).
5.
How many social events has the club held during the current
year to date?
a. How many social events did the club treasurer attend?
b. Divide blank (B) by blank (A) and multiply by 100 (round to the
nearest whole number).
Write Point
Total Here
CLUB MEETINGS
1b. 95-100% is 10 points,
85-94% is 7 points,
75-84% is 4 points
2b. 95-100% is 10 points,
85-94% is 7 points,
75-84% is 4 points
____ (A)
____ (B)
____ %
CLUB SERVICE PROJECTS
3. How many service hours did the club treasurer complete during his/her ____
term in office as reported to the club secretary?
CLUB EVENT ATTENDANCE
4. How many interclub events has the club participated in during
the current year to date?
a. How many interclubs did the club treasurer attend?
b. Divide blank (B) by blank (A) and multiply by 100 (round to the
nearest whole number).
SCORING
____ (A)
____ (B)
____ %
____ (A)
____ (B)
____ %
CLUB SERVICE PROJECTS
3. Top 1/3: 10 points
Middle 1/3: 5 points
Lower 1/3: 0 points
CLUB EVENT ATTENDANCE
4b. 90-100% is 5 points,
70-89% is 3 points,
50-69% is 1 point
5b. 90-100% is 3 points,
70-89% is 2 points,
50-69% is 1 point
B. DISTRICT AND INTERNATIONAL EVENTS – 17 points possible
DISTRICT EVENTS
1. Did the club treasurer attend the 2013 Indiana District
Club Officer Training Conference?
2. Did the club treasurer attend the 2013 Indiana District
Summer Social?
3. Did the club treasurer attend the 2013 Indiana District
Membership Development and Education Conference?
INTERNATIONAL EVENTS
4. Did the club treasurer attend the 2013 Circle K International
Convention?
SCORING
Write Point
Total Here
DISTRICT EVENTS
☐ YES ☐ NO
1. If YES, 5 points
☐ YES ☐ NO
2. If YES, 3 points
☐ YES ☐ NO
3. If YES, 6 points
INTERNATIONAL EVENTS
☐ YES ☐ NO
4. If YES, 3 points
C. FINANCIAL ADMINISTRATION – 38 points possible
FINANCIAL ADMINISTRATION
1.
2.
3.
4.
On what date were club dues submitted to Circle K International? Click here to enter a date.
Did the club treasurer prepare a budget for club funds and make
it available to the club board of directors?
☐ YES ☐ NO
Did the club treasurer report to the club on its financial standing
at least one time per month?
☐ YES ☐ NO
How many monthly report forms has the club treasurer submitted to
the District Treasurer ON TIME (by the 5th of each month)?
____
D. OPTIONAL ESSAY/LETTER
An optional essay or letter may be submitted on the club vicepresident’s behalf which will only be used in the case when there is a
tie between two or more nominees.
1. On or before Nov. 1 is
10 points.
On or before Nov. 30 is 5
points.
2. If YES, 5 points
3. If YES, 5 points
4. 2 points for each report,
18 points max.
TOTAL
SCORE
93 POINTS POSSIBLE