Minutes of Meeting ASIC DIRECTORS MEETING June 7, 2015 – 3-5 pm In attendance: Area A: Charles Pitts, Dan McIntyre, Area C: Mark Benoit, Bud Graham, Ron Wong Regrets: Bryan Miles; Rick McLean Meeting Chaired by Bud Graham Bud Graham prepared the Minutes 1. Review of the Agenda No additions, deletions, or objections. Motion to approve by Dan, seconded by Charles Motion carried. 2. Review Minutes of April 2015 Meeting. No objections. Motion to approve by Charles, seconded by Ron Motion carried. 3. New Business 3.1 2015 AGM Directors confirmed Aug 15, 2015 as the date for the AGM. Location is the Main Fire Hall on Savary Island from 10 am to 12 pm. Directors also reviewed the timetable for documents to be prepared and circulated to members prior to the meeting. These include the draft minutes, a Director's Report, a Financial Report and any motions to be considered at the meeting submitted by July 16th. Directors also discussed some meeting logistics such as sign-in and tabulation of attendees, issuing voter cards. We need volunteers to man the sign-in and distribution of voter cards. 3.2 Contract for AGM support Directors were briefed on a contract ASIC had with Janine Reimer last year to prepare the draft minutes for the 2014 AGM. Directors agreed to develop a contract with Janine to prepare the draft minutes for this year AGM.. 3.3 Resumed Discussion of a Resolution on Speed Limits ASIC Directors supported revisiting the speed limit question for the island as a whole and development of a resolution for discussion at the AGM. The proposed resolution agreed to by Directors is as follows: ASIC Resolution The Directors of the Association of the Savary Island Committee support reduced speed limits for Savary Island. The Directors request that the Ministry of Transportation and Infrastructure (MOTI) establish speed limits that reflect road conditions, safety requirements and land use of the various sections of the island. Directors recommend that MOTI consult with property owners from individual neighborhoods before establishing any new speed limits. 4. Updates/Subcommittee Reports 4.1 Finance Bud Graham Bud reported depositing $860.00 from calendar sales. The current bank balance is $2,835.67. Bud presented the Hillside Printing invoice ($2107.17) for calendar printing. This was paid for by Barbara Graham and asked for a motion to reimburse. : Motion Carried. 4.2 Transportation Bud Graham 4.2.1 Townley Walk Update Work on the Townley Walk upgrade was undertaken in late May. Capilano Highways delivered 800 tons of gravel to Savary. Trees on the Townley Walk road allowance were removed, the grade was made more accessible, a crown was built, side ditches were made for water runoff. and the subgrade was fortified with large gravel. The surface will be better as traffic oncel compact it. Unfortunately, the Telus pedestal, which the SIVFD asked to be moved, stalled completion of this section of the project. We are awaiting discussions between MoT and Telus about the pedestal issue. Bud noted that some excess gravel was spread on parts of the main road. in locations identified by the SIVFD and ASIC as being problematic. 4.2.2 May Vehicle Count Report The traffic counter was deployed from May 10th to May 26th. The first position was 5 days at the top of Indian Point hill. The average vehicle count was 42 vehicles per day. The counter was then moved to the bottom of Wharf Hill for May 16th to May 22nd. The average vehicle count for the first 3 days of the May long weekend were 154 vehicles per day. Average vehicle counts for the next 4 days were 153 vehicles per day. The counter was then moved to Savary Island Road just before the the road splits for the propane depot. The average vehicle counts for the 3 days was 66 vehicles per day. 4.2.3 Speed Bumps on Savary Island Road near the main Fire Hall It was reported that someone constructed speed bumps on the road near the Fire Hall. This is a safety issue for the fire trucks. This was reported to MoT who would ask Cap Highways to fix the problem. However, the person who constructed them agreed to rectify the problem. 4.3 Community Services - Bud Graham Nothing to report 4.4 Communications - Rick McLean 4.4.1 Correspondence Report ASIC received 15 emails from members in May. The emails were broken down as follows: Speed limits - 9 Tax Service Line - 4 Need for Road Maintenance of Secondary Roads - 1 Erosion Concerns - 1 5. Directors’ Roundtable Nothing to discuss. 6. Termination Meeting terminated 4:07 pm.