University Library Committee Meeting Minutes 12/2/13
Members present: A. Armstrong, M. Baldridge, B. Brown, E. Plant, R. Wakimoto, T. Ravas, S. Shen,
M. Triana
Members absent/excused: B. Clark, R. Hazen, L. Muir, G. Stanley
Ex-officio member: S. Zhang
The meeting was called to order at 4:10 p.m.
The minutes from 10-14-13 were amended and approved.
Communication Items:

Scholar Works will be demonstrated at the Faculty Senate on December 5th.

Dean Zhang notified the Committee that the Cost Savings Workgroup included reduced library hours
in the miscellaneous section of its report. The Library would like the Committee to support
maintaining current operating hours. Although many materials are available online, undergraduate
students in particular use the library for many reasons, not just to access materials.

The Library continues to work on strategic planning. There was not a lot of participation in the focus
groups. The deadline for the survey has been extended to December 6th there is a brain storming
session on December 19th and 20th to discuss the main objectives and goals.

The University will start to transition to a different discovery tool vendor in January with an expected
launch date of July 1st. MSU joined in the purchase to leverage the cost for the MUS system. This is
good for the affiliate campuses.

The Library is hosting “Civil War 150, a national traveling exhibition, Dec 3-23. There will be a few
lectures related to the exhibit.

Several guests from China’s Finance and Economics Universities toured the Mansfield Library after
visiting the College of Visual and Performing Arts and the School of Business. They were impressed
with the archives and the variety of services available without charge.

The University System will be purchasing the manuscripts of Chaucer’s Canterbury Tales.

Due to the hiring chill the recruitment for the Electronic Learning / Instructional Librarian will
require review and approval by the Vice Presidents.

Kathy Hendricks, Head, Library Administrative Services has announced her retirement.
.
Business Items

The Committee reviewed its membership and approved the following revision:
Membership
The University Library Committee consists of nine eight faculty members, three students, one
member of the Staff Senate, and the Dean of the Libraries or the Dean's designee (ex-officio
and non-voting). Departmental library representatives are encouraged to participate on this
Committee and shall be given nomination preference. One faculty member shall be from the
Missoula College, and two faculty members shall be members of the Library Faculty.

The Guiding principles of budget reduction were sent in an email correspondence to members
prior to the meeting. It was inspired by President Engstrom’s suggestions. It is important to
maintain infrastructure and to continue requests for funds to address the cost of inflation.
Good and Welfare

ScholarWorks has been up for 3 months and has 2,000 materials uploaded with 13,000
downloads. It has a report function that will be valuable for FEC. Currently the library is doing
all uploads and is moving into the second phase of the implementation. Faculty development
workshops are planned, as well as communications to the IT Tech partners as well as the campus
newsletter. The Honors College is using ScholarWorks to plan a conference in collaboration with
the library. The Library is also working to shift thesis to ScholarWorks. Students’ significant
creative research may be uploaded to ScholarWorks with endorsement from faculty.
The meeting was adjourned at 4:53p.m.