PROPOSAL FORM
NEW EXTRACURRICULAR ACTIVITY
—for programs where advisor/coach would be paid—
The Criteria for a New Extracurricular Activity
To be eligible for consideration as a new extracurricular activity with a paid advisor/coach, the following
criteria must be met:
1. Evidence of sufficient student interest and sustainable long-term interest;
2. Availability of appropriate coach(es)/advisor(s);
3. Inclusiveness (i.e., the degree to which the club is designed to appeal to and include students regardless
of race, sex, religion, national origin, disability, etc.);
4. No significant duplication of purpose, goals, or activities of an existing school-recognized club;
5. Affordability; and
6. Be aligned with/contribute to the mission of ISD 535.
Any staff member interested in starting a new extracurricular activity (sport or club), in which the
advisor/coach would be paid, must complete this proposal form. Upon completion, the application then goes
through the following process:
1. Review of application by the ISD 535 Extracurricular Committee.



The committee will assess the application based on the above criteria.
When applicable, the committee may share a submitted request with the one or more of the following:
Big 9 Administrators and Activity Directors, site principals, the HR Director, the REA Executive Board,
the Superintendent and Cabinet.
If needed, the committee may opt to contact the individual(s) who submit a proposal in order to solicit
clarification or garner more details.
2. Should the Extra Curricular Committee agree that the proposed new activity meets all requirements, it
will then be submitted to the REA Negotiations Team.
NOTE: New extra-curricular proposals, due to funding and placement on the extracurricular pay schedule, will need to be addressed at the next
set of REA contract negotiations: these occur every two years. Therefore, the results of a proposal will likely not be immediate.
The following form must be filled out and submitted by March 1st.
Proposals are accepted and reviewed once each year, soon after the March deadline stated above. This
completed form should be presented to either Mark Kuisle (Century) or Heather Lyke (John Marshall):
please submit the form BOTH electronically (via email) and in print.
Persons presenting the proposal:
Name:
School:
Email:
Phone:
Name:
School:
Email:
Phone:
Name:
School:
Email:
Phone:
Name:
School:
Email:
Phone:
Name:
School:
Email:
Phone:
Name:
School:
Email:
Phone:
Name of the proposed extracurricular:
General description of the purpose of the extracurricular:
Goal(s) of proposed club:
1.
2.
3.
List at least six activities/events/tournaments in which students will participate:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
In what type of area would students need to meet (classroom, gym, stage, etc.)?
When and how often would the group meet/practice?
Extracurricular starting month:
Extracurricular ending month:
Day(s) that meetings/practice would occur: Mon
Tues
Time frame of meetings/practices:
Wed
Thurs
Fri
Sat
Additional required details about the extracurricular being proposed:
In what way does this extracurricular fill a gap that otherwise exists in the district?
Has this extracurricular been offered before in the district? (If this extracurricular has been offered before in
the district, to your knowledge why was it eliminated [E.g.: lack of student interest, budget-cuts, a shift in
district goals, etc.] and how long ago was it eliminated?)
Aside from the salary for the advisor/coach, how would you propose this extracurricular be funded?
What student fees would be required? (Think of items that would not be covered by the activity office/fundraisers,
such as costumes, warm ups, food, etc.)
For what activities would funds be required in order to maintain this extracurricular activity?
What safety issues would be connected with this program? (Some possible items to consider: Is special
certification required for the coach/advisor? Is there travel involved? Are there overnight activities?)
Who would coordinate events/activities for this new activity? (Activities Director/coach/parent/principal/etc.)
What types of events/items would require coordination (tournaments, fundraisers, training/hiring officials/
event workers/press/communication/etc.) and how labor-intensive would such coordination be?
Is there other information, history, research surrounding the proposal of this new extracurricular activity
that you can provide that the committee may find helpful? If so, please provide it here:
At which building(s) would this extracurricular activity be offered?
Potential student demographic impacted (provide approximate numbers of students per building):
Ethnic codes
Grade
K
1
2
3
4
5
6
7
8
9
10
11
12
Males
1
2
3
Ethnic codes
4
5
Females
1
2
3
4
5
Does the proposed activity align systematically from Elementary to Middle to High School?
YES
NO
If YES, with which existing extracurricular activity does it align?
Does the proposed activity align systematically with extracurricular activities already offered in
the Big 9?
YES
NO
If YES, with which programs(s) does it align, and at which schools?
Have you contacted an advisor/coach at each building where this activity would be offered?
YES
NO
Name of proposed coach(es)/advisor(s) and the building(s) at which he/she/they currently work:
This section is to be completed by the Extra -Curricular Committee
Form completed and submitted on time.
Proposal addressed at the spring ISD 535 Extracurricular Committee meeting
Proposal shared with:
Big 9 Administrators and Activity Directors
Site principals
The HR director
The REA Executive Board
The Superintendent and Cabinet
Approved
Proposal passed along to the REA Negotiations Team (if approved, above)
Summary of the reason(s) for approval/non-approval by the Extracurricular Committee:
.
Not Approved