2/9/2016
Proposed Interventions
Student Population
All New Students
or CMSD
Owners
Champion
Progress
Assist. Deans/Dev.
Ed. Council
CS
Courses scheduled. Curriculum in development. Finalized pass – no pass
option.Mark CC and Assoc. deans to work with Assist. Deans of SA and Recruiters
to encourage students register for Bridge courses…follow up with currently
registered students to assure they participate
Laura, Julie and Chris to research issues around registration/over rides, etc., and
report back. Also checking to determine if SSS have ability to enter overrides for
Bridge sections (special topics) or back to back eight week courses for CMSD
students. Need to assure all in EC’s are aware of issues and allow students to
register for appropriate sections
ACCESS
Summer Bridge Courses (English and Math)
Resolved registration pre-requisite issues and discussed logistics of students
completing bridges, being re-accessed, intervention from Counseling and
changing class schedules if necessary.
Counselors will be in Assessment Centers on the last day of class for re-testing to
assist students requiring advising or schedule change info
Suggestion was made to register students for Bridges and next higher level of
math/English in the future. Will wait for results from fall to gain supporting data
Discussed issues around n/a, w/f, and pass/no pass grades and confirmed
support for students finishing Bridge options with Counselors/Student Success
Specialists/Ambassadors assisting if students need to change courses.
Logistics of moving students between classes based upon bridge success seems
to work given small numbers of adjustments to date. Good success so far with
students completing and moving into higher level math/English. Great
coordination between academic and student affairs.
Working with Mary Kay to open N/A reporting window and window to enter
grades for Bridge courses without creating another part of term.
Need to have further discussion about the timing of Bridge courses, support
around end of course testing, grading window and P/NP option for faculty for
future.
Proposed Interventions
Student Population
All New Students
or CMSD
Owners
Champion
Progress
ACCESS
Financial Aid Nights and early awareness/
financial aid marketing
FSA Team
KM
Complete for ’12, fin. literacy component begin added to Gen Studies course
with in class, on line and outside of class options to complete
Angela will work with Counseling Directors/faculty to develop tracking methods
and to track through master database
Angela is currently working with Counseling faculty to determine dates for
financial literacy in the Gen Studies courses and/or determine workshop dates
outside of class for fall
Possible book scholarships/awards for early
applicants
FSA Team
KM
Placement test preparation sessions
Directors of Dev.
Ed./team
CS
Remaining CSET dollars being considered for CMSD students in need and eligible
prior to the drop
Being considered
Old CSET dollars have been awarded to CMSD students who meet original
criteria and have need after fin. aid dollars are applied.
Chris leading with Dev. Ed Directors/scheduled for July 1 implementation.
Process: Testing centers will offer three in-person review sessions per day, M-R,
and two on Fridays. Students who are unable to attend an in-person review
session will have the opportunity to read and complete a hardcopy version of
the review module on their own time. Implemented college wide starting in July
for all students
Discussed gitch in COMPASS test scores and personal outreach at each campus
to determine if student is properly registered for the fall. Coordination between
Placement Center Directors and Counseling should take place. Chris to send out
information to all and DSA’s to alert Counseling and ECs about issues/process.
Placement into the lowest levels of math/English seem to be dropping slightly
and shifting toward next highest level courses. Great preliminary data.
The schedule for Placement Test Prep are now:
Metro/Mon. 10am-5pm
East/Tues. 10am-5pm
West – Wed., 10am-5pm
No change in schedule/process for West Shore
Proposed Interventions
Student Population
All New Students
or CMSD
Owners
Champion
Progress
ACCESS
Use of writing sample option for appropriate
placement in English.
Improved management of “applied not
registered” students to remove students who
may have registered elsewhere
Testing Center
personnel and
English faculty
Registrar/EC
Directors
CS
Currently working on the process for offering this option. Will launch on July 1.
Process complete and in progress
KM
Good preliminary results for students participating, but numbers are low. Will
work on improved communication plan to students to encourage more to use
this option.
Working with IPE and Registrars to coordinating tracking. Working with campus
Recruiters for outreach.
Continued focus on outreach to CMSD seniors with weekly updated activity list
Need for Recruiters/SSS to identify possible ESL CMSD students in Banner if not
prepared for pathways
Continued importance of working with Recruiters to manage the CMSD senior
list, most especially to encourage students through the enrollment steps on a
weekly basis
Mandatory Placement Testing before
NSO/registration
Mandatory In-person NSO to include alignment
with Benefits Access for College Completion goals
(BACC)
Deans of
SA/Counseling
Directors/Directors
of Dev. Ed.
KM
FSA Team
KM
Also focusing on SSS calling RNP CMSD students prior to the drop date.
Acceptance letter/Enrollment Steps being updated. Counseling has been
informed.
July 1 implementation for all – Complete Collegewide
In progress
Message created and system in place so CMSD students cannot take online NSO
Proposed Interventions
Student Population
All New Students
or CMSD
Owners
Champion
Progress
ACCESS
Orientation & Registration Hold and CMSD Cohort
Code
Deans of
SA/Counseling
Directors
KM
Complete. Working on when to expire and reapply CM code and when to
ultimately expire.
Some designated CMSD NSO’s in August and discussed adding in-person NSO’s if
necessary.
CM code in progress
Additional in-person NSO have been scheduled before the 16 and 14 week term
begins for CMSD seniors. All need to be consistent in messaging so no CMSD
student is being turned away based on no NSO opportunity prior to classes
beginning.
Still seeing a few new CMSD students coming in to register. When no in person
NSO is scheduled, Counseling is handling by meeting one-on-one with student to
get through the process.
Proposed Interventions
Student Population
All New Students
or CMSD
Owners
Champion
Progress
PROGRESS
Suggested Developmental Education
plan/progression
Dean Dev.
Ed/Acad. Deans
CS
Preferred sequence has been developed. Will be shared with Counselors on May
Conference Day. Also shared with Early College &Pathways staff and Student
Support Services
Mandatory enrollment in developmental
sequence. SI sections should be capped at half
the max enrollment to allow CMSD students
room to enroll. This will create a blend of
students and will prevent the course from being
cancelled
Acad.
Deans/Assoc.
Deans/Counselors/
Dean for Dev. Ed
CS
For CMSD students, mandatory enrollment in dev ed is accomplished via the dev
ed course plan, which has been shared with Counselors and others. Need to
assure all Counselors are aware and up to speed on enrollment/registration
challenges and advise students appropriately
Two/Four Term Academic Plan(either as part of
Gen Studies or NSO)
Mandatory Gen 1000 OR Gen 1022 OR Gen 1040
OR 1010 to include Financial Literacy and Acad
plans
Mandatory academic advisor meeting before
registering for next term)
Supplemental Instruction (SI) Leaders in all
Developmental Math sections.
Placement cut scores are in place and consistent for the appropriate sections
college wide
Acad.
Deans/Assoc.
Deans
Deans of
SA/Counseling
Directors/Counselo
rs
Deans of
SA/Counseling
Directors/Counselo
rs
Assoc. Deans/Dean
for Dev. Ed/Faculty
CS
Need to discuss for CMSD for Spring and for the larger population for scale up in
Fall ‘13
In progress. Four term plan should be developed as part of the Gen. Studies
courses, returned to Counseling, and scanned in Extender
KM
In progress, 1000, 1010, 1040, 1022
KM
Dean Del Rosario taking lead to develop process for holds
Code established to be put in place immediately prior to the start of the Spring
term.
CS
CF- Counseling follow-up code in place to apply prior to Spring registration
SI Leader training will take place the week of August 20th. Please check with your
learning center director to make sure that SI leaders have been identified.
Training for SI leaders in August
SI training has taken place. Still need 2 SI leaders for Metro 14-wk classes. Refer
students to Dave Calaway.
Proposed Interventions
Student Population
All New Students
or CMSD
Owners
Champion
Progress
PROGRESS
Mentors (one-on-one) and Peers assigned in NSO
sections. Extended to second term.
Commit to Complete outreach effort to follow up
with students who have committed to finishing
their degree.
Early Alert in which faculty work with Counselors
and Student Success Specialist to identify a
student who needs to be connected with
academic or personal support for CMSD students.
Assist. Dean for
SA/Success
Specialists
Coord. of
Articulation &
Transfer, Assist.
Deans of SA and
Acad. Affairs
Acad.
Deans/Assoc.
Deans/Counseling
Directors/Success
Specialists
KM
KM
CS
In progress. Working with SS Specialists and campus team to provide tracking
document
Student Success Specialists working with staff from Student Support Services to
coordinate mentoring and early alert for CMSD students coming through
Trio/Early Pathway programs. Working to coordinate efforts in SPACMNT
In progress. DSA’s working with PTK leadership for outreach
Dev Ed Council’s recommendation met with opposition and was therefore not
sent to Deans’ Council. A team will need to be formed to implement Early Alert
for the CMSD students
Passed on information on a early alert pilot through Banner and Bonnie Guyer to
Mark to pursue
List of all Eng. 0990 courses/faculty will go to deans for individual follow up to
inform them about Early Alert. Mark will share electronic tracking/information
tools with counterparts to move forward. Faculty with any CMSD students will
be notified to use Early Alert with all students in the identified courses. West
Shore will utilize Counselors and others to troubleshoot students referred
through Early Alert while other campuses will utilize Student Success Specialists.
Academic Progress Reports (with mandatory
action required on the part of the student).
Possible mandatory meeting with Counselor or
Student Success Specialist to connect with
tutoring/resources.
Counseling
Directors/Success
Specialists/Director
s of Dev. Ed
CS & KM
Mark sending out message to use with Eng faculty and SSS have been alerted for
reporting the 3rd week of the 16 wk term.
Notification process moved to e-communication manager. In progress
Proposed Interventions
Student Population
All New Students
or CMSD
Owners
Champion
Progress
PROGRESS
Created HE Compact Overview/Sent our flyer to
all Deans/Assist Deans/Assoc. Deans to share
with staff.
One-page document created for use with students to understand importance of
interventions
Complete
Also developing FAQ’s for use on campus. Will
finalize and distribute soon.
Got-a-Plan events to emphasis academic plan,
early registration for next term, counselor
appointments
Communication plan to celebrate student
success, strengthen engagement, and encourage
completion. Encourage successful students to
serve as role models, leaders for other initiatives.
Coord. of
Articulation &
Transfer, Success
Specialist, EC
teams
Coord. of
Articulation &
Transfer, Success
Specialist, EC
teams
KM
In progress. Muriel Robinson leading team
KM
Muriel Robinson leading team. Proposed plan developed and in final stages of
prep
Proposed Interventions
Student Population
All New Students
or CMSD
Owners
Champion
Progress
SUCCESS
Co-ops
KCP Staff, Faculty,
Assoc. Deans of
Acad. Affairs
Coord. of
Articulation &
Transfer, Success
Specialists,
mentors
Wanderers’ Campaign to connect and encourage
completion for current students and returning
CMSD students. More proactive outreach and
connection to campuses with DARS, counselor
appointments, academic plans to complete, etc.
KM & CS
KM
In progress. Muriel Robinson leading team
Need part-time and certificate academic plans
Placement Test Holds or proof of placement
testing (must complete after application and
before NSO
CMSD cohort code
Need to identify a point person at CMSD and a
plan to communicate through the system. Create
marketing plan/collateral for campaign.
Help is needed from the ABLE program to relieve
some of the course load and instructional costs.
Encouraging use of BB grade book
Communicate suggested developmental
education sequence to Counselors/others as well
as compile all resources/information centrally for
Counselors
Consistent Placement Test cut off scores
CM code to identify a 2012 CMSD senior and requires pre-placement testing. On target for July 1
Complete.
Cohort Code
201280CMSD
Description
2012 CMSD Grads_HE Compact
Hold Code
Description
CM
CMSD NSO_HE Compact
CF
CMSD hold for advising appointment
In progress. Karen Miller to meet with CMSD on 4/13. Karen Thompson, chief academic officer. Met with Marketing. Developing fliers for the
High Schools. Karen will be speaking to CMSD Counselors on 4/10 and 4/15. Marketing Tri-C College Visitation day on 6/18. Developing a “To the
Parents of” letter to be mailed to homes of students. Also will work with Ken Hale to coordinate outreach to High Schools
Chris working with ABLE. Metro pilot (Math Boost Program) courses to begin July 30 for students testing into pre-algebra with scores of 26-30
In progress to take place on May Conference Day
Ann to work with Mary Ann/others to put online and in offices
Done
CHALLENGES
Coordination with Early College & Pathways
programs to avoid duplication of service to CMSD
students and utilize best practice and case
management approach being utilized in that area.
Waiting on communication plan for CMSD
students for first year from Student Success
Specialists
Need to develop long term plan for making dev
ed sequence/registration mandatory and assure
students follow the plan and are held accountable
Consider assigning Counselors to students to
further enhance case management approach
Karen and Chris met with division to inform about HE Compact/CMSD Initiative. Karen is coordinating a meeting the week of May 21 to bring key
staff together to share information and coordinate services. Conversation and coordination is ongoing
Received
Guy to work with Sandy/others to research best practices from others insitutiions and bring back to group for consideration
Proposed to Dean’s Council and accepted. Chris will move to Dr. Miles for final approval to implement in Fall ’13.
Under consideration