United Nations Development Programme
Terms of Reference
Biodiversity Mainstreaming Field Level Local Consultant
Contract Type: Individual Contract Holder
Type of consultant: Local
Project Name: Conserving biodiversity and enhancing ecosystem functions through a “Ridge to
Reef” approach in the Cook Islands
Title of the Consultancy: Biodiversity Mainstreaming Field Level Local Consultant (UNDP-GEF
Biodiversity Focal Area Project)
1) GENERAL BACKGROUND
UNDP is supporting the Government of the Cook Islands to build national and local capacities and
actions to ensure effective conservation of biodiversity and enhancement of ecosystem functions
within and around marine and terrestrial protected areas. This cost effective and innovative
project will enhance the Cook Islands’ capacities to effectively manage its protected area estate,
focusing more specifically on the operationalization of the Marine Park– and community
conservation areas falling within it. The project will assist the Government to tailor its policy,
regulatory and institutional frameworks to suit the specific characteristics of this large marine
protected area – where protection and sustainable use will need to be zoned and planned
carefully, with the recognition that tenure over most land areas are vested into local communities
through a traditional tenure system. This project has been designed to engineer a paradigm shift
in the management of marine and terrestrial Protected Areas (PA) sites from a site centric
approach to a holistic “ridge to reef” management approach, whereby activities in the immediate
production landscapes adjacent to marine and terrestrial protected areas will be managed to
reduce threats to biodiversity stemming from key production activities (tourism and agriculture).
Financing for this programme has been committed from the Global Environment Fund. Details of
the programme are articulated in a concept note (Annex B).
The project has two components-- designed to reach the afore-mentioned objectives. The first
component will strengthen the national system of protected areas, while under the second
component the project will build the national capacity to mitigate threats to biodiversity in
protected areas emanating from agriculture and tourism.
In order to operationalize the programme that is currently in the conceptual stage, albeit with a
confirmed commitment for funding, UNDP will initiate a 4 month project preparatory phase (PPG
phase). During this period, in-depth consultations with key stakeholders and beneficiaries,
potential partners as well as technical feasibility/capacity assessments will be completed to define
an operationally viable UNDP-GEF compliant project document.
1
The Biodiversity Mainstreaming Field Level Local Consultant will be working in close collaboration
with the Team Leader and a group of other two national consultants: a Social, Economic and
Institutional Expert and a Protected Areas (PA) system field level consultant. His role will be to
support the work and deliverables of the Team Leader together with the other national
consultants and will deliver his own additional products. The indicative tasks of the Team Leader
and the other national consultants are included in Annex C.
2) FUNCTIONS/KEY RESULTS EXPECTED
The BD Mainstreaming Field Level Local Consultant will be responsible for consultations and
facilitation with local stakeholders regarding Component 2 of the project namely “Effective
mainstreaming of biodiversity in key sectors to mitigate threats to protected areas from
production landscapes”. The consultant will carry out the following tasks:








Provide technical input pertaining to biodiversity mainstreaming in the Cook Islands;
Ensure the accuracy of indicator baselines with clear methodologies for monitoring, as
well as the feasibility of targets for the project;
Assist in data collection related to project planning and monitoring with particular
attention given to the description and quantification of the baseline investments;
Facilitate the local level negotiations and gather information in order to agree on the
targeted areas and, in collaboration with the Social, Economic and Institutional Expert,
identify project baseline and interventions in the agricultural and tourism sectors;
Assist the Social, Economic and Institutional Expert in completing the GEF Strategic
Objective 2 Tracking Tool included as deliverable, and defining interventions to improve
the current status;
Assist the Social, Economic and Institutional Expert in identifying project interventions
that will encourage the support and financial contribution of tourism entrepreneurs in
and around CCAs for biodiversity conservation and establish the baseline for
investment/contribution in order for improvement to be tracked during project
implementation;
Assist the Team Leader to organize stakeholder consultation sessions in order to solicit
inputs and ensure stakeholder involvement in and buy-in to the project;
Provide administrative support for project design and perform any other activity
required to produce the expected deliverables or reasonably requested by the Team
Leader and/or the Social, Economic and Institutional Expert within the scope of work.
3) KEY DELIVERABLES
The key deliverables of Biodiversity Mainstreaming Field Level Local Consultant will be to:


In collaboration with the other consultants, accurate description and quantification of
the baseline indicators and investments, as well as targets and monitoring mechanisms;
In collaboration with the Social, Economic and Institutional Expert, report on suggested
project interventions and capacity building activities in the agricultural and tourism
sectors:
2



o In agriculture, to improve water quality in lagoons at least 10 sites and avoidance
of habitat loss from farming on 300 farms covering 6,000 ha of agro ecosystems;
o In tourism, to ensure that at least 20 tourism businesses near Community
Conservation Areas (CCAs) are accredited and regularly monitored for
biodiversity management performance using environmental guidelines;
In collaboration with the Social, Economic and Institutional Expert, baseline (current
status report) of investment/contribution of tourism entrepreneurs in and around CCAs
for biodiversity conservation and report on suggested interventions to encourage their
support;
In collaboration with the Social, Economic and Institutional Expert, completed GEF
Strategic Objective 2 Tracking Tool1 based on the agreed interventions that the project
will implement;
In collaboration with the Team Leader, stakeholder consultation sessions in order to
solicit inputs and ensure stakeholder involvement in and buy-in to the project
4) DUTY STATION
The consultant is expected to be based in Rarotonga (Cook Islands). Travel to the outer islands of
the Cook Islands could be also required.
5) QUALIFICATIONS

Education:
Experience:
Language
requirements:
Relevant diploma in environmental studies or related to biodiversity
conservation
 Extensive experience in biodiversity mainstreaming and conservation;
 Environmental work experience in Cook Islands is necessary;
 Excellent writing and oral communication skills in English required
6) OTHERS
Time frame:
The products are expected to be delivered in a maximum time of 10 weeks
Inputs:
The Individual Contractor (IC) is required to have his/her own computer for
the consultancy, and availability to travel within Cook Islands
1
Template available online:
http://www.thegef.org/gef/sites/thegef.org/files/Docs/Biodiversity%20_GEF_SO_2_Tracking_Tool-GEF-4.doc
3
APPLICATIONS SUBMISSION
All applications must include the documents listed below on Annex A to be electronically
submitted to procurement.ws@undp.org by October 20th, 2013. Incomplete applications will
not be considered and only candidates for whom there is further interest will be contacted.
Further queries about the consultancy can be directed towards Jaime de Aguinaga
(jaime.aguinaga@undp.org)
Women candidates are encouraged to apply.
4
Annex A. Proposal Requirements
Qualified candidates are requested to apply by October 20th, 2013, by sending their application
packages to procurement.ws@undp.org with the subject line “Conserving biodiversity and enhancing
ecosystem functions through a “Ridge to Reef” approach in the Cook Islands”.
The application should contain:
 Letter of interest and availability using the standard template (included in Annex D).
 Cover letter explaining why you are the most suitable candidate for the advertised position
and a brief methodology on how you will approach and conduct the work.
 CV including past experience in similar projects and contact details of referees.
 Financial Proposal - specifying a total lump sum amount for the tasks specified in this
announcement. The financial proposal shall include a breakdown of this lump sum amount
(number of anticipated working days – in home/office and on mission, travel to Pa Enua, per
diems and any other possible costs), preferably according to the following indicative
template (columns and rows can be added/removed as required).
Estimated
Nr. of units
Units
Working fee in Rarotonga
Baseline, targets and M&E
Baseline and interventions in agriculture and
tourism
GEF Strategic Objective 2 Tracking Tool
Stakeholders consultations
Working fee in Pa Enua*
man/days
Sub-total working fees
man/days
Rate / NZD
Total / NZD
man/days
Flight tickets to Pa Enua (estimate*)
Miscellaneous (communication, printing…)
TOTAL
* Final travel plans to Pa Enua (number of trips, destinations and number of days) will be defined in
consultation with the Team Leader before signing the contract, but a preliminary estimation should be
included in the methodology and the financial proposal
Reporting Requirements:
The consultant will be monitored, overseen and supervised by UNDP MCO Samoa, which can consult
to its national partners (National Environment Service, Ministry of Marine Resources, Ministry of
Agriculture, Cook Islands Tourism Corporation). Progress and final reports submitted to UNDP shall be
in English.
Evaluation Method
Individual consultants will be evaluated using the UNDP cumulative analysis method - Combination of
the weighted technical and financial score to obtain the total score.
5
A
Technical
(70%)
i)
Demonstrated experience in developing UNDP/GEF compliant project documents
(experience especially in biodiversity area is an asset)
10%
ii)
Relevant experience in biodiversity conservation and mainstreaming
40%
iii)
Extensive knowledge of the social, economic and institutional local context
10%
iv)
Demonstrated experience in negotiating and interacting with stakeholders on 5%
complex natural resource management issues
vi)
High level facilitation, communication and presentation skills
5%
B
Financial
(30%)
Total
(100%)
The award of the contract will be made to the individual consultant whose offer has been evaluated
and determined as:
a) responsive/compliant/acceptable, and
b) having received the highest score out of the pre-determined set of weighted technical and
financial criteria specific to the solicitation.
Only technically qualified proposals will be further considered for financial evaluation.
6
Annex B. Summary of the Proposed Programme in the Cook Islands
PART I: PROJECT IDENTIFICATION
Project Title:
Country(ies):
GEF Agency(ies):
Other Executing Partner(s):
GEF Focal Area (s):
Name of parent program (if
applicable):
For SFM/REDD+
A.
Conserving biodiversity and enhancing ecosystem functions through a “Ridge to
Reef” approach in the Cook Islands
Cook Islands
GEF Project ID:2
5348
UNDP (select) (select)
GEF Agency Project ID:
5168
National Environment Service, Ministry Submission Date:
4 April 2013
of Marine Resources, Ministry of
Agriculture, Cook Islands Tourism Resubmission:
12 April 2013
Corporation
Multi-Focal Area
Project Duration (Months)
48
Pacific
Islands
Ridge-to-Reef
Agency Fee ($):
384,068
National Priorities – Integrated
Water, Land, Forest and Coastal
Management
to
Preserve
Biodiversity, Ecosystem Services,
Store Carbon, Improve Climate
Resilience and Sustain Livelihoods
INDICATIVE FOCAL AREA STRATEGY FRAMEWORK3:
Focal Area Objectives
BD-1
B2
IW-1
Total Project Cost
Trust Fund
GEFTF
GEFTF
GEFTF
Indicative
Amount
($)
Grant
Indicative Co- Financing
($)
3,159,164
944,940
163,327
4,267,431
10,500,000
3,000,000
793,673
14,293,673
B. INDICATIVE PROJECT FRAMEWORK
Project Objective: To build national and local capacities and actions to ensure effective conservation of biodiversity and enhancement of
ecosystem functions within and around marine and terrestrial PAs (including community conservation areas)
Trus
Indicative
Indicative
Project
TA /
t
Financing Cofinancin
Componen
Expected Outcomes
Expected Outputs
INV
Fund ($)
g
t
($)
Strengthen
Operationalization of management in
GEF
3,000,000
10,681,489
Legal
/
Regulatory
ing
the 1.1 million square km Cook Islands 1.1
national
Marine Park: National
agencies Framework for Marine Protected
system of
responsible for marine and terrestrial Area: Legal framework for the
protected
PA management (currently by the newly established MPA clarified
areas
Ministry of Marine Resources and the and
legal regime for PA
National
Environment
Service management updated (inter alia
INV
respectively)
are
effectively configuring
the
management
delivering PA management functions structure and responsibilities for
across the Marine Protected Area, PA
management,
financing
including Community Conservation arrangements, and the inclusion of
Areas (planning; financing; monitoring, traditional communal conservation
enforcement) (capacities tracked by areas within the PA system)
Capacity Score Card and PA
management using the METT)
Institutional
capacities
Effective community conservation 1.2
of key biodiversity areas covering emplaced for the management
11700 ha of coastal/ marine areas of Protected Area nationally
2
3
Project ID number will be assigned by GEFSEC.
Refer to the reference attached on the Focal Area Results Framework when filling up the table in item A.
7
and 11200 ha of terrestrial areas
(tracked by METT for community
conservation areas, with average
score of at least 60 by end of project)
Stable or increased populations of
critically endangered species such as
Green Turtle and Giant Wrasse
(baseline to be established during
PPG stage); as well as globally
vulnerable endemic bird species such
as Atiu swiftlet (Collocalia sawtelli),
Rarotonga
starling
(Aplonis
cinerascens), and Mangaian kingfisher
(Todiramphus ruficollis)
2. Effective
mainstrea
ming
of
biodiversit
y in key
sectors to
mitigate
threats to
protected
areas from
production
landscape
s
TA
Threats to marine and terrestrial
protected areas mitigated from
agriculture and tourism sectors:
 Improved water quality in lagoons
(through
measures
to
control
agrochemical related water pollution)
in at least 10 sites
 Avoidance of habitat loss from
farming on 300 farms covering 6,000
ha of agro ecosystems
 At least 20 tourism businesses
near CCAs accredited and regularly
monitored
for
biodiversity
management
performance using
environmental guidelines developed
through project support and included
in national accreditation process
Tourism
related
infrastructure development in or
around CCAs undergo clear EIA and
adapted to conserved biodiversity as
necessary
Increase in contribution and support
from tourism entrepreneurs reported
by CCAs in and around CCAs for
biodiversity conservation (tracked by
their resource investment / contribution
in relevant actions)
Sub-Total
Project Management Cost
Total Project Costs
(government
capacities
and
institutional
mechanisms
for
participatory planning, surveillance,
enforcement and reporting –
including joint work between
Ministry of Marine Resources and
the National Environment Service;
national system of support to
community conservation areas
and cross learning between CCAs)
1.3
Financial
sustainability
framework for Protected Areas
System developed
- valuation of the ecosystem
services and financial benefits of
PAs quantified; costing for effective
management
worked
out
nationally
- brokerage of annual budgetary
appropriations to underwrite the
costs of PA functions at the new
MPA
(staff/
equipment,
infrastructure and maintenance)
from government budgets
- additional sources of financing
identified
and
mechanisms
detailed to access and utilize such
funds (such as through revitalization of a percentage of
airport departure tax being
provided for environment fund; use
of part of international fishing
licenses for conservation)
2.1 Biodiversity conservation
mainstreamed into agriculture
sector – (through agriculture
sector plan, capacity building for
conservation farming sustainable
agricultural
intensification
to
reduce habitat loss) ; supporting
community landuse planning to
prevent
encroachment
onto
sensitive areas)
2.2 Biodiversity conservation
mainstreamed into tourism
sector: (tourism sector plans and
actions supported to ensure
that tourism accreditation system
include environmental standards,
and they are enforced; ensure that
planned tourism infrastructure
development
are
biodiversity
friendly (walking paths, cycling
paths etc.) and assist the
government tourism agency is able
to promote eco-based tourism as
incentive for conservation)
GEF
1,052,431
2,897,500
4,052,431
215,000
4,267,431
13,578,989
714,684
14,293,673
8
C.
INDICATIVE CO-FINANCING FOR THE PROJECT BY SOURCE AND BY NAME IF AVAILABLE, ($)
Sources of Co-financing
Name of Co-financier
National Government
National Environment Service
National Government
Ministry of Marine Resources
National Government
Agriculture
National Government
Tourism
GEF Agency
Non-Governmental Organization
UNDP
Ipukarea Society
Type
of
financing
Grant
In-kind
Grant
In-kind
Grant
In-kind
Grant
In-kind
Grant
Grant
Co- Amount ($)
2,843,673
200,000
6,650,000
350,000
920,000
80,000
1,880,000
120,000
50,000
1,200,000
14,293,673
D. INDICATIVE TRUST FUND RESOURCES ($) REQUESTED BY AGENCY, FOCAL AREA AND COUNTRY1
GEF
TYPE
OF
AGENCY
TRUST FUND
UNDP
GEF TF
UNDP
GEF TF
UNDP
GEF TF
UNDP
GEFTF
Total Grant Resources
FOCAL AREA
Biodiversity
Climate Change
Land Degradation
International Waters
Country
name/Global
Cook Is
Cook Is
Cook Is
Global
Grant
amount (a)
1,896,636
1,772,557
443,139
155,099
4,267,431
Agency
Fee (b)2
170,697
159,530
39,883
13,958
384,068
Total
c=a+b
2,067,333
1,932,087
483,022
169,057
4,651,499
*
Government of Cook Islands wishes to avail of the STAR flexibility mechanism in order to maximize in GEF V
the use of resources for this priority project..
2
Please indicate fees related to this project as well as PPGs for which no Agency fee has been requested already.
E. PROJECT PREPARATION GRANT (PPG)4
Please check on the appropriate box for PPG as needed for the project according to the GEF Project
Grants:
Amount Requested
Agency Fee for PPG
($)
($)5
_____13,500________
 (upto) $150k for projects up to & including $6 ____150,000
million
PPG AMOUNT REQUESTED BY AGENCY(IES), FOCAL AREA(S) AND COUNTRY(IES) FOR MFA AND/OR MTF
PROJECT ONLY
TRUST
FUND
GEF
AGENCY
GEF TF
UNDP
GEF TF
UNDP
GEF TF
UNDP
GEFTF
UNDP
Total PPG Amount
FOCAL AREA
Biodiversity
Climate Change
Land Degradation
IW
Country
Name/Global
Cook Islands
Cook Islands
Cook Islands
Global
(in $)
PPG (a)
66,667
62,305
15,576
5,452
150,000
Agency Fee
(b)
6,000
5,607
1,402
491
13,500
Total
c=a+b
72,667
67,912
16,978
5,943
163,500
Government of Cook Islands wishes to avail of the STAR flexibility mechanism in order to maximize in GEF V
the use of resources for this priority project.
4
5
On an exceptional basis, PPG amount may differ upon detailed discussion and justification with the GEFSEC.
PPG fee percentage follows the percentage of the GEF Project Grant amount requested.
9
ANNEX C. Indicative tasks of the other consultants
INTERNATIONAL CONSULTANT #1:
Type of Consultant: International
Position / Titles: Biodiversity Project Development/PA Management Expert (Team Leader)
Maximum person weeks needed to carry out the task: 15
Tasks to be performed:
The overall objective of the consultant is to prepare the Full-size Project Document and GEF CEO
Endorsement Request Form6 for project "Conserving biodiversity and enhancing ecosystem functions
through a “Ridge to Reef” approach in the Cook Islands" for approval by the Global Environment Facility.
The Biodiversity Project Development/PA Management Expert will serve as team leader in collating
inputs of different team specialists and take the lead in collaboration with key stakeholders, implementing
and executing agencies in designing the full project document. The key duties and responsibilities are:












Define operational strategies and resource needs, and providing administrative support for
effective project design.
Provide an overall orientation to the PPG team in relation to GEF requirements for project
planning and monitoring, and coordinate the team of consultants hired for this phase.
Provide methodological guidance for data collection related to project planning and monitoring
with particular attention given to the description and quantification of the baseline investments.
Conduct feasibility analysis of different options for the implementation of project activities and
project governance.
Assess governance frameworks for the management of sites.
Define and validate the project outcomes, outputs, and activities based on a logical framework
analysis and the results of the PPG studies undertaken by the team of experts.
Collate relevant information on existing policies, legal, regulatory, institutional and financial
frameworks for PA System management on sustainably intensify agriculture and cultivation of
indigenous crops and trees, as well as on mainstreaming biodiversity into the tourism sector in
Cook Islands and compose an analysis of it providing the ‘baseline’ picture and the justification
for the project.
Determine the needs for effective PA management in target sites and in the entire and expanded
PA estate, building this analysis into proposed activities and outputs.
Assess existing monitoring and evaluation systems of relevant institutions for biodiversity in Cook
Islands and providing guidance and orientation to define indicators and quantify targets to track
project progress and effectiveness.
Develop the results framework of the project.
Compile the final baseline/situational analysis for the project based on the inputs from local
experts and in close cooperation with the key national stakeholders. This will include a precise
definition of baseline projects, activities, budgets, goals, and co-financing links to GEF outcomes;
definition of GEF incremental value per outcome and output; and development of incremental
cost matrices, describing and evaluating (costing) any alternative means of achieving the goals of
the project.
Define overall Monitoring and Evaluation Framework for the project
6
Templates may be subject to change, the person responsible for this consolidation and drafting will
be required to obtain guidance by the UNDP/GEF Regional Technical Advisor and UNDP CO on
applicable formats and templates and ensure that his/her work is compliant with UNDP/GEF and
UNDP CO requirements
10





Prepare a quantified assessment of the project’s global environmental benefits for biodiversity
conservation based on inputs from local experts and international standard criteria for effective
PA management.
Review and comment on the application of relevant tools, in particular the METT, Financial
Scorecard and GEF Biodiversity Strategic Objective 2 Scorecard.
Define recommended project monitoring and evaluation indicators.
Perform final reviews of the required project documentation.
Coordinate the capacity assessment of implementing partners.
Qualifications:






Master’s or equivalent degree in natural or environmental sciences or other related to the expertise
areas
Minimum 7 years work experience in protected areas management
Proven record of projects developed under Biodiversity Focal Area and approved by GEF
Experience in community mobilization and financial sustainability of PAs considered an asset
Experience in working with government institutions as well as civil society organizations
Excellent writing and oral communication skills in English required
NATIONAL CONSULTANT #1:
Type of Consultant: Local
Position / Titles: Social, Economic and Institutional Expert
Maximum person weeks needed to carry out the task: 15
Tasks to be performed:
The overall objective of the assignment is to assist in the preparation of the Full-size Project Document and
GEF CEO Endorsement Request Form. The Social, Economic and Institutional Expert will carry out the
following tasks:







Support the Team Leader on operational strategies, estimation of resource needs and
administrative issues for effective project design;
Support the Team Leader in the coordination of the other national specialists and produce a
common plan of activities including relevant workshop programs;
Clarify, through stakeholder consultation, the different mandates (specifically the roles and
responsibilities) of the various Protected Area (PA) management agencies and local communities
in the management of the PA that will be emplaced by the project;
Assess existing PA management and financial capacity and sustainability, as indicated in the
corresponding tracking tools, and define interventions to improve the current status;
In collaboration with the Biodiversity Mainstreaming Field Level Local Consultant, identify project
baseline and interventions in the agricultural and tourism sectors;
Determine key equipment or infrastructure that should be provided under GEF funding and cofinancing;
Provide administrative support for project design and perform any other activity required to
produce the expected deliverables or reasonably requested by the Team Leader within the scope
of work.
Qualifications:
 Degree in environmental economics or relevant development studies
 Extensive experience in economic and institutional analysis
 Environmental work experience in Cook Islands necessary
11

Excellent writing and oral communication skills in English required
NATIONAL CONSULTANT #2:
Type of Consultant: Local
Position / Titles: PA System Field Level Local Consultant
Maximum person weeks needed to carry out the task: 10
Tasks to be performed:
The PA System Field Level Local Consultant will be responsible for consultations and facilitation with local
stakeholders regarding Component 1 of the project namely “Strengthening national system of protected
areas”. The consultant will carry out the following tasks:









Provide technical input pertaining to protected area planning and management in the Cook
Islands;
Ensure the accuracy of indicator baselines with clear methodologies for monitoring, as well as
the feasibility of targets for the project;
Assist in data collection related to project planning and monitoring with particular attention
given to the description and quantification of the baseline investments;
Facilitate the local level negotiations and information gathering in order to agree on the targeted
key biodiversity areas (KBAs);
Assist the Social, Economic and Institutional Expert in assessing existing PA management
capacities, as indicated in the corresponding Management Effectiveness Tracking Tool (METT)
included as deliverable, and defining interventions to improve the current status;
Recommend appropriate mechanisms for local capacity building in PA management for
communities and community-based organizations in the selected target sites for the project to
undertake during project implementation;
Recommend possible legal amendments/provisions to empower local environmental wardens to
enforce locally agreed rules and regulations pertaining to PA management;
Assist the Team Leader to organize stakeholder consultation sessions in order to solicit inputs
and ensure stakeholder involvement in and buy-in to the project;
Provide administrative support for project design and perform any other activity required to
produce the expected deliverables or reasonably requested by the Team Leader and/or the
Social, Economic and Institutional Expert within the scope of work.
Qualifications:
 Relevant diploma in environmental studies or related field
 Extensive experience in protected area management
 Environmental work experience in Cook Islands is necessary
 Excellent writing and oral communication skills in English required
12
ANNEX D. Letter of interest and availability
OFFEROR’S LETTER TO UNDP
CONFIRMING INTEREST AND AVAILABILITY
FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT
Date
Jaime de Aguinaga Garcia
Programme Manager
United Nations Development Programme
Multi-Country Office covering the Cook Islands, Niue, Samoa and Tokelau
Dear Sir:
I hereby declare that:
a)
I have read, understood and hereby accept the Terms of Reference describing the duties and
responsibilities of [indicate title of assignment] under the [state project title];
b) I have also read, understood and hereby accept UNDP’s General Conditions of Contract for the Services of
the Individual Contractors;
c)
I hereby propose my services and I confirm my interest in performing the assignment through the
submission of my CV which I have duly signed and attached hereto as Annex 1;
d) In compliance with the requirements of the Terms of Reference, I hereby confirm that I am available for
the entire duration of the assignment, and I shall perform the services in the manner described in my
proposed approach/methodology which I have attached hereto as Annex 3 [delete this item if the TOR
does not require submission of this document];
e)
I hereby propose to complete the services based on the following payment rate : [pls. check the box
corresponding to the preferred option]:


An all-inclusive daily fee of [state amount in words and in numbers indicating currency]
A total lump sum of [state amount in words and in numbers, indicating exact currency], payable in
the manner described in the Terms of Reference.
f)
For your evaluation, the breakdown of the abovementioned all-inclusive amount is attached hereto as
Annex 2;
g)
I recognize that the payment of the abovementioned amounts due to me shall be based on my delivery of
outputs within the timeframe specified in the TOR, which shall be subject to UNDP's review, acceptance
and payment certification procedures;
13
h) This offer shall remain valid for a total period of ___________ days [minimum of 90 days] after the
submission deadline;
i)
I confirm that I have no first degree relative (mother, father, son, daughter, spouse/partner, brother or
sister) currently employed with any UN agency or office [disclose the name of the relative, the UN office
employing the relative, and the relationship if, any such relationship exists];
j)
If I am selected for this assignment, I shall [pls. check the appropriate box]:


k)
Sign an Individual Contract with UNDP;
Request my employer [state name of company/organization/institution] to sign with UNDP a
Reimbursable Loan Agreement (RLA), for and on my behalf. The contact person and details of my
employer for this purpose are as follows:
I hereby confirm that [check all that applies]:


At the time of this submission, I have no active Individual Contract or any form of engagement
with any Business Unit of UNDP;
I am currently engaged with UNDP and/or other entities for the following work :
Assignment

UNDP Business Unit /
Name
of
Institution/Company
Contract
Duration
Contract
Amount
I am also anticipating conclusion of the following work from UNDP and/or other entities for
which I have submitted a proposal :
Assignment
l)
Contract Type
Contract Type
Name of Institution/
Company
Contract
Duration
Contract
Amount
I fully understand and recognize that UNDP is not bound to accept this proposal, and I also understand and
accept that I shall bear all costs associated with its preparation and submission and that UNDP will in no
case be responsible or liable for those costs, regardless of the conduct or outcome of the selection process.
m) If you are a former staff member of the United Nations recently separated, pls. add this section to your
letter: I hereby confirm that I have complied with the minimum break in service required before I can be
eligible for an Individual Contract.
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n) I also fully understand that, if I am engaged as an Individual Contractor, I have no expectations nor
entitlements whatsoever to be re-instated or re-employed as a staff member.
Full Name and Signature:
Date Signed:
Annexes [pls. check all that applies]:
 CV or Duly signed P11 Form
 Breakdown of Costs Supporting the Final All-Inclusive Price as per Template
 Brief Description of Approach to Work
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