ASHLAND BOARD OF EDUCATION
REGULAR MEETING
Monday, May 18, 2015
5:30 p.m.
The Ashland Board of Education met in regular session on May 18, 2015, at the board office of 1820
Hickman Street, Ashland, KY 41101. Chairperson Frank DeMartino called the meeting to order.
Present:
Frank DeMartino, Chris Clarke, Carol Jackson, David Latherow
Absent:
Charlie Chatfield
Also attending:
Stephen E. Gilmore, Superintendent; Tim Walters, Treasurer; Amy Wessel,
Board Assistant; Chuck Trimble, Murphy-Graves-Trimble; Maria Gillette,
Murphy-Graves-Trimble; Taylor Coates, Codell; Tony Kershner, Olympic
Construction; Anthony Wright, Harshaw Trane; Sri Iyer, Harshaw Trane; Mark
Begle, Harshaw Trane; Dr. Patsy Lindsey; Jacqui Thornburg; Cary Williams;
Lisa Henson; Linda Calhoun; Derek Runyon, Mark Swift,Tonia Parker AMS
Teacher, Payton Scott, Spencer Wills, Courtney Jones.
Order # 317
Minutes
Upon the recommendation of the superintendent, it was moved by Carol
Jackson and seconded by Chris Clarke to approve the minutes of the
Regular Meeting of April 27, 2015.
Ayes: Clarke, Jackson, Latherow, DeMartino
Harshaw Trane representative, Anthony Wright introduced KY Power’s David Richard, who along with
Larry Metcalf, of KY Power’s incentive program was in attendance to “congratulate the district for
energy savings achieved by undergoing an energy upgrade through a performance contract and
applying for Kentucky Power commercial rebates. As part of the project process, Harshaw Trane’s
energy engineers not only identified and implemented energy savings, but potential rebates as
well. After consultation with Larry Metcalf of the Kentucky Power Commercial Incentive Program, the
resulting rebate to the district was $71,033”.
Mr. Gilmore acknowledged Tonia Parker, Ashland Middle School’s Future Problem Solving Coach, as
well as a few of the members from the team. Ms. Parker informed the board that the FPS team was
going to compete in Iowa at the International level in June. She noted how proud she was of the
team and their commitment to practicing after school 2 days per week without fail. Members who
were present at the meeting were: Payton Scott, Spencer Wills, and Courtney Jones. Those members
unable to attend the meeting were: Hayleigh Buckler, Madison Graham, and Caitlin Harvey. Mr.
Gilmore and the board commended Ms. Parker and all the members on such a great accomplishment
and wished them luck in Iowa.
Chuck Trimble, Murphy Graves Trimble updated the Board on various projects. The Alumni Gym tuck
pointing bid opening occurred earlier in the day, with Olympic Construction submitting the lowest bid
at $230,100.00. After some discussion, the board decided to have Mr. Trimble prepare a comparison
of what the cost would be to bring Alumni Gym completely up to date inside and out, vs. putting in a
Quonset hut type gym at Blazer. Ashland Middle School’s 29 th Street parking lots are scheduled to be
paved Wednesday, the 20th, just in time for use at Friday’s graduation. The Putnam Stadium locker
room punch list is complete.
Taylor Coates, Codell, discussed the Ashland Middle School renovation project. 50% of the floor tiles
are complete in Phase II (old gym). The casework in the Science classrooms will be started this week,
along with ceiling tile installation. Bathrooms are 95% complete. Mr. Coates stated there shouldn’t
be any reason the entire project would not be done by July 10th, if not sooner.
Linda Calhoun, Instructional Supervisor, reported on the district’s STEM initiatives: Construction
Technology program, Bio-Medical program, and Medicaid Nurse Aide program. For the 2015-2016
school year, they would like to add an additional Health Sciences/Nursing Position and two new Health
Programs (Medical Laboratory Aide-Phlebotomist and Emergency Medical Technician). We would also
like to find a partner for Phlebotomy and EMT instructor/clinical experience, and add support courses
as electives: Medical Math and Special Topics in Health Care.
Cary Williams, Director of Instructional Technology informed the board that the district just received a
Project Lead the Way grant for $50,000.00 and this would be used to help cover training and supplies
for the 2nd year of the MNA program. We also received a $15,000.00 grant for the middle school
robotics program. The money would be used for training, and equipment such as laptops, etc.
Jacqui Thornburg, Head Start Director presented the following to the board:
USDA Report
PIR Report
Community Assessment
Improvement Plan
T/TA Plan
ERSEA Final Ruling
Proposed Head Start Budget 2015-2016
Order # 318
Amend
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to amend the Agenda.
Ayes: Clarke, Jackson, Latherow, DeMartino
Order # 319
Alumni Gym Bid
& BG-1
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to accept the bid and
approve the amended addition of BG-1 for the Alumni Gym restoration
project.
Ayes: Clarke, Jackson, Latherow, DeMartino
Order # 320
Change Orders
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve change
orders for the Ashland (Verity) Middle School Renovation Project that
were tabled at the April 27, 2015 meeting:





Change
Change
Change
Change
Change
Order
Order
Order
Order
Order
18-10:
22-37:
22-38:
22-39:
22-40:
$845.00 casework sinks for rooms 127 & 146
$940.00 corridor work
$10,846.57 furring walls in 155, 157 & 158
$38,528.88 storm sewer modifications
$3,511.88 repair walls in Boys’ 175
Ayes: Clarke, Jackson, Latherow, DeMartino
Order # 321
Amend
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by Carol Jackson to amend the agenda.
Ayes: Clarke, Jackson, Latherow, DeMartino
Order # 322
Olympic
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by Carol Jackson to accept the amended
agenda with the additional item of approving payment to Olympic
Construction in the amount of $58,488.
Ayes: Clarke, Jackson, Latherow, DeMartino
Order # 323
Change Orders
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by David Latherow to approve change
orders for the Ashland (Verity) Middle School Renovation Project:
 Change Order 12-11:$2,154.90 band practice rooms 003-008
 Change Order 22-41:$15,723.49 band practice rooms 003-008
 Change Order 20-06:$2,313.95 duct smoke detectors
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 324
Pay Estimate 22
Upon the recommendation of the superintendent, it was moved
by Carol Jackson and seconded by Chris Clarke to approve Pay
Estimate 22 to Codell/Contractors/Suppliers in the amount of
$404,063.37 for the Ashland (Verity) Middle School Renovation Project.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 325
Fidelity Bond
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by David Latherow to approve the Fidelity
Bond for the Business Manager/Treasurer for the 2015-2016 school
year.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 326
Auditor
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve Kelley,
Galloway and Company as the auditor for the 2015-2016 school year.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 327
Budget
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve the 20152016 tentative budget.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 328
Salary Schedules
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by Carol Jackson to combine and approve
the following salary schedules for the 2015-2016 school year:



Certified salary schedules for the 2015-2016 school year.
Classified salary schedules for the 2015-2016 school year.
Classified salary schedule for those positions not on the 2015-2016
classified salary schedule.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 329
KETS Offer
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve the third
KETS offer of assistance in the amount of $19,537.00.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 330
Consent Items
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by Carol Jackson to combine and approve
The following consent items:




Bills for May, 2015 as presented by the Board Treasurer.
Head Start bills for May, 2015 as presented by the Board
Treasurer.
Salaries for May, 2015 in accordance with the 2014-2015 salary
schedule.
Head Start salaries for May, 2015 in accordance with the 20142015 salary schedule.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 331
Amend
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to amend the agenda.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 332
East Kentucky
Psychological
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve the
contract with East Kentucky Psychological Resources to provide
integrated evaluations to be used in determining eligibility for special
education or 504 services for the 2015-2016 school year, and to
accept the amended addition to require verification of liability
insurance.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 333
Amend
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to amend the agenda.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 334
Grayson Speech
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve the
contract with Grayson Speech Therapy Services, PSC, to provide
physical and occupational therapy services for the period July 1, 2015
to June 30, 2016, and to accept the amended addition to require
verification of liability insurance.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 335
Amend
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to amend the agenda.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 336
Orientation &
Mobility
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve the
Orientation and Mobility contract, and to accept the amended addition
to require verification of liability insurance.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 337
Health Science
Program Teacher
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by David Latherow to approve adding a
Health Science Program Teacher at Blazer High School.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 338
KEDC Cooperative
Agreement
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Chris Clarke to approve the KEDC
2015-2016 Cooperative Membership Agreement at a cost of $2747.92.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 339
Head Start
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by David Latherow to approve the following
Head Start documents: Improvement Plan, T/TA Plan, ERSEA Final
Ruling.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 340
Bookkeeper
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by Carol Jackson to approve changes to the
classified job description: Bookkeeper – Blazer High School to School
Bookkeeper.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 341
ADIDAS Team
Agreement
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by Carol Jackson to approve the automatic
renewal of the ADIDAS Team Agreement on June 30, 2015.
Ayes: Clarke, Jackson Latherow, DeMartino
Order # 342
Head Start Budget
Upon the recommendation of the superintendent, it was moved by
David Latherow and seconded by Carol Jackson to approve the AISD
Application for Head Start including the proposed budget for 20152016 in the amount of $824,488.00.
Ayes: Clarke, Jackson Latherow, DeMartino
The following recommendation died due to lack of a motion to approve:
Recommend the Ashland Board of Education approve the adjustments for three
classified positions at Ashland Independent Child Care (AICC) tabled at the April
27, 2015 board meeting.
Order # 343
Consent
Upon the recommendation of the superintendent, it was moved by
Chris Clarke and seconded by Carol Jackson to combine and approve
the following consent items:

Application and agreement for use of district property by the
Tomcat Boys’ Varsity Basketball Team to conduct the Tomcat
Basketball Camp June 1-4, 2015 in Anderson Gym with Site Based
approval and insurance documentation on file.

Application and agreement for use of district property by the
Kittens Girls’ Basketball Team to conduct Summer Camp June 8 &
9, 2015 in Anderson Gym with Site Based approval and insurance
documentation on file.

Application and agreement for use of district property by the Blazer
Cheerleaders to conduct Cheer Camp July 27, 28, and 29, 2015 in
Anderson Gym with Site Based approval and insurance
documentation on file.

Application and agreement for use of district property by the
Ashland Middle School Basketball Team to conduct a one day
Basketball Clinic with Huntington Prep Boys Basketball players
(with site base approval and insurance documentation on file).
Proceeds will be split between Huntington Prep and AMS.

Fundraiser requests as listed: AMS Student Council fundraiser
requests to raise money to support school-wide events: T-Shirt
sales, Spirit Week, Food Feud, Spirit Items during lunch, Glow
Dance, AMS Cheerleading fundraiser requests to raise money for
uniforms and equipment: Wal-Mart, Texas Roadhouse, car wash,
Lock-in, Moe’s, flower sale, World’s Finest Chocolate sale, T-Shirt
sale, cookie dough, cups, candle sale; Blazer Varsity Cheerleading
fundraiser to raise money for uniforms: car washes, DQ night,
Moes night, cheer clinic, pancake breakfast, magical night of
giving, bagging groceries; Sports Medicine Club fundraiser to raise
money for banquet, awards, club activities and Burt Dailey sports
medicine scholarship: Scentsy sale; Volleyball Team fundraiser to
assist volleyball team with costs: Youth Volleyball Camp; Academic
Team car wash fundraiser to raise funds for academic camp
scholarships; Crabbe Safety Patrol fundraisers to raise money for
Safety Patrol trip in 2016: Back to School dance and Valentine’s
Day dance, Popcorn Palace popcorn sales, team apparel and
merchandise sale.

Surplus equipment listed in accordance with KRS 45.425:
ITEM
SERIAL NUMBER
1968 Ford Tractor/Bush Hog
1996 Ford Van (Maint.)
1960 CAT Fork Lift (Walker)
1996 Chevy Van (Maint.)
1996 Chevy Van (Maint.)
Toro Z Mower
1992 GMC Van
1FTEE14N1THA40208
4N2521
1GBFG15M9T1001092
1GCHG35KOTF107657
N65257
2GDHG31JON4515982
CONTROL NUMBER
FROM ASSET STICKER
103
113
119
127
128
201
013
DISPOSAL/LOCATION DATE
5/19/15
5/19/15
5/19/15
5/19/15
5/19/15
5/19/15
5/19/15
Ayes: Clarke, Jackson Latherow, DeMartino
Personnel for Board Information Only in accordance with KRS 160.390
Employed
Name
Jon Blankenship
Laidler, Robert
Mahoney, Daniel
Mota Guerrero, Amaury
Terry, Danny
Thornbury, Shawn
Position
Custodian
Substitute Maintenance Worker
Substitute Bus Monitor
Substitute Bus Driver
Head Custodian (Athletic Venues)
Principal
Site/School
AMS
District-wide
District-wide
District-Wide
Blazer
CRS
Effective Date
4/20/15
5/26/15
4/23/15
4/27/15
4/13/15
7/1/15
Retirements:
Name
Brown, Sharon
Crump, Sandy
Fowler, Hershel
Gregory, Alice
Simpson, Judy
Thompson, Cheryl
Position
Instructional Assistant
Special Education Teacher
Custodian
Teacher
Instructional Assistant
Secretary, Student Services/RTC
School/Site
Poage
Hager
Oakview
AMS
Oakview
Central Office
Effective Date
6/30/15
10/1/15
6/30/15
6/30/15
6/30/15
8/31/15
School/Site
Poage
Blazer
District-Wide
SAFRC
District-Wide
Effective Date
6/30/15
6/30/15
5/6/15
5/22/15
4/28/15
Resignations/Terminations:
Name
Position
Arnold, Sandi
School Technician
Biggs, James
Teacher
Kazee, Dallas
Bus Driver
Latour, Dana
Custodian
Sharp, Rebecca
Bus Driver
Transfers:
Name
Spicer, Lesa
Position
Special Education Teacher
School/Site
AMS to Head
Start
Effective Date
8/10/15
FMLA:
Name
Daniels, Chris
Halterman, Patty
Farrow, Tasha
Position
Custodian
Instructional Assistant
Childcare Worker
School/Site
Blazer
Crabbe
SAFRC
Effective Date
04/21/15
4/22/15
4/29/15
Classified Non-Renewals:
Baker, Al
Bonner, Ryan
Campbell, Shane
Caudill, Phillip
Davis, Matt
Floyd, Scott
Hall, Rebekah
Ingram, Scott
Justus, Mark
Manning, Lakin
Moore, Drew
Murphy, Don
Asst. Track Coach
Asst. 8th Grade Football Coach
Asst. Softball Coach
Track Coach
Asst. Baseball Coach
Asst. Basketball Coach
Robotics Coach
Head Softball Coach
Asst. Baseball Coach
Asst. Softball Coach
Asst. Football Coach
Asst. Softball Coach
Ream, Braun
Royalty, Samantha
Runyon, Brandy
Sellars, Jamey
Sizemore, Eddie
Smith, Jordan
Wells, Heather
Walter, Dwight
Wilcox, Jeff
Order # 344
Adjourn
Subject Level Academic Coach
Subject Level Academic Coach
Safety Patrol Co-Sponsor
Kitten Tennis Coach
Tomcat Tennis Coach
Asst. Softball Coach
Subject Level Academic Coach
Asst. Baseball Coach
Head Baseball Coach
There being no further action to bring before the Board, it was moved by
David Latherow and seconded by Carol Jackson to adjourn.
Ayes: Clarke, Jackson Latherow, DeMartino
________________________________
Frank DeMartino
Chairperson
________________________________
Stephen E. Gilmore
Secretary