MCHRA Meeting Minutes
Wednesday, April 9, 2014
Attendees
Bill Langley, Becky Neilson Starr Stelivan, John Hagan, Cara Carroll, Heather Jones, Ester Parton, Julie
Garro, and Jonathan Pigeon
Call to Order
The meeting was called to order at 6:30 p.m. Starr Stelivan recorded the proceedings.
Agenda Items
Approval of Minutes
Jonathan Pigeon made a motion to accept the minutes from the March 12, 2014 board meeting. Becky
Neilson seconded the motion. All were in favor. The motion was passed.
Chapter Finance Report
Trish informed the Board that a financial report was sent via e-mail on March 10, 2014. The report is
important because it allows MCHRA to be transparent.
2014 Budget
In response to the February motion to create a budget for MCHRA, Bill sent a spreadsheet to the Board
via e-mail of a proposed 2014 budget. Bill informed the Board that the budget was a big picture budget
based on the previous year’s expenses. In addition the budget will keep MCHRA on track. Becky
indicated that though MCHRA’s expenses are relatively consistency, the Board would like to see a
Budget that is more detailed. The report should lay out specific profits and expenses. Cara and Becky
would like to see something that shows specifically what we currently have, what we have spent, and
what we may spend, but have not spent yet.
Bill indicated he would work on creating a more detailed budget and send the revised version to the
Board via e-mail.
Jonathan made a motion to approve travel for two instead of one for the State/National Conference in
the budget. Ester seconded the motion. Becky Neilson abstained until MCHRA Board has a more
detailed budget. All were not in favor. Motion was not approved
Becky made a motion to maintain a balance of $1,000 in MCHRA’s pay pal account. John seconded the
motion. All were in favor. The motion was passed.
Membership
On April 8, 2014 Ester Parton sent the Board a list of registered memberships that require approval.
Quintine Perry will be required to provide proof of student status prior to being approved.
Becky made a motion to approve members for Dianna Cortez, Destiny Jones, Rudolph Jones, Patrick
Dede, Miranda Fountain, and Rudolph Jones membership were approved subject to dues being paid. All
others will be contacted. Cara seconded the motion. All were in favor. The motion was passed.
MCHRA bylaws restrict student and vendor memberships to 15%. However; there are no limits on
professional membership and Cara indicated MCHRA should focus on increasing the professional
membership. It was suggested that we reach out to former members in an effort to increase
professional memberships.
SHRM Foundation-2014 MCHRA Donation
John thanked everyone that contributed and assisted with the Wine Pull held during the March 5
luncheon. MCHRA made $800.
TX SHRM Fall Meeting Sponsorship
Becky made a motion to contribute to the State Conference for the fall meeting. John seconded the
motion. All were in favor. The motion was passed.
Bill will take contribution to Deanna.
2014 SHAPE Initiative Tracking
Bill informed the Board that MCHRA is on track to get Gold status. We close to getting Silver status. It is
important that MCHRA track and document all initiatives to receive credit on the SHAPE report.
Bill will send an e-mail how the SHAPE report should be meeting.
Other Committee and Project Items
Becky indicated the UTA survey will be sent to Bill Langley on April 10, 2014. We will need to check with
Robert to see how many times the survey will be sent out and we will need to track people that want to
opt out. Information on the incentive for completing the survey needs to be added. Bill will send the
survey to the Board once he receives it. The survey look professionally done and the Board should
receive good information from it.
Treasurer
Trish Quinones resigned via e-mail as MCHRA Treasurer effective April 9, 2014. Due to the treasurer
resigning, Bill indicated he is the only authorized signature on MCHRA’s bank account. The Board will
need to make a motion to add another authorized signature to the bank account.
Jonathan made a motion that John Hagen be added as an authorized signature on MCHRA bank account
due to the treasurer’s resignation. Becky Neilson seconded the motion. All were in favor. The motion
was passed.
Becky indicated she would check the PO Box and deposit checks until MCHRA has a new treasurer in
place.
Meeting adjourned: 7:30 p.m.