Meeting: Cheltenham Executive Board
Date and Time: August 10, 2014; 6:30 PM – 8:15 PM
Agenda:
1. Review and approval of minutes
2. Financial report
3. Covenant fence issue
4. Fencing around ponds
5. Fish replenishment
6. Tree report
7. Resident directory
8. Annual meeting in November
9. Expanding opportunities for more participation
10. Welcome new neighbors
11. Other
Members Present:
Corinne Smith
Cal Frank
Cathy Frank
Brad Barnes
Walter Babb
Tom Huguley
1. Review and approval of minutes
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Minutes of the June 8, 2014 meeting were reviewed and approved as
submitted.
2. Financial report
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For the period 5/30/14 – 8/10/14: interest income of $17.24;
expenses of $9, 296.96; balance in checking of $645.56; balance in savings
of $62,772.32; available money: $63,417.88
3. Covenant fence issue
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Cheltenham attorney, Hans Soltau, continues to work with the attorney of
a resident who is requesting to build a 7-foot solid privacy fence. The
Board reaffirmed its position to uphold the provisions of the Master
Amendment and Declaration of Covenants, Conditions, and Restrictions
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for Cheltenham which specifically prohibits the construction of this type
of fence.
The Board discussed and reviewed written documentation of a reminder
notice for the annual meeting on Monday, November 22, 1999 where a
majority of votes from each of the seven neighborhood sections approved
the above Master Amendment and Declaration of Covenants, Conditions
and Restrictions.
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The results of this meeting on November 22, 1999 were communicated to
Hans Sotau who provided the required documentation with the Recorder
of Montgomery County who then approved and filed the Master
Amendment and Declaration of Covenants, Conditions, and Restrictions.
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Residents are referred to the Cheltenham website for a copy of this
document which replaced all previous covenants and deed restrictions
and now governs all residents in Cheltenham.
4. Fencing around ponds
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Debris has been cleared from all the ponds and appropriate repairs
made on three gates. Three fence posts need to be replaced. The Board
approved funds in the amount of up to $800 for these replacements.
5. Fish replenishment
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Because of heavy rains, a large number of fish have died in the ponds.
The Board approved $500 to replenish all ponds with a total of up to 50
new fish.
6. Tree report
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The Board reviewed reports from an arborist and horticulturist
concerning tree health and overall landscaping design for the
neighborhood. The report concluded that our original design was very
nice and did not need to be revised or replaced. However, we need to
consider tree trimming, tree and stump removal, and tree treatment.
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After reviewing several estimates, the Board approved the first of
several phases to prune trees, remove dead trees, remove stumps, and
replant trees during 2014 and agreed on an amount not to exceed
$13,000. A subsequent phase is to remove the pear trees and stumps and
replace the trees at the Penridge entrance for up to $12,000. This phase
will be completed in 2015.
7. Resident directory
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The Board considered a suggestion to produce and distribute hardcopy
resident directory with addresses and telephone numbers. After some
discussion, the Board agreed that the website directory already provided
that information. We will ask the web editor to adjust the current list in a
way that allows users to sort alphabetically and by address.
8. Annual Meeting in November
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Cal will make the arrangement for the next annual Cheltenham
Homeowners Association meeting at St Francis of Assisi in November
2014. All residents are encouraged to attend and actively participate in
the business of our neighborhood.
9. Expanding opportunities for more participation
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The Board has a need for more members of our community to step
forward and volunteer to help in a variety of tasks which collectively will
help make our neighborhood safe and beautiful.
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Please consider volunteering some of your time to help with technology
support, greenspace maintenance, electrical and mechanical needs, and a
variety of other tasks which need to be done by volunteers to avoid
paying for professional services.
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If you are willing to help, please contact our president, Corinne Smith, at
470-5559.
10. Welcome new neighbors
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The Baldwin Family at 6548 Atterbury and the Magnusson Family at
2153 Baldwin. Welcome to Cheltenham! A welcome letter which
discusses the covenant, website, and other important information was
given to each new family as well as a welcome gift certificate.
11. Other
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A Montessori school in the White’s Corner and Wilmington Pike area has
proposed a parking lot, playground, building, and landscape plan which
appears to offer minimum impact on surrounding neighborhoods.
However, several homeowners are checking into the impact of the
school’s proposed landscaping plan. A second meeting on August 26,
2014, at 7:30 PM at the Centerville Municipal Building will discuss this
proposed landscaping plan. Cheltenham residents are encouraged to
attend, if you have an interest in the landscaping plan and its impact, if
any, on our community.
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The next meeting of the Executive Board of Trustees will be on October
12, 2014, at 6:30 PM.