Minutes of the 2012 Annual General Meeting of Clydeside Orienteers
8th December 2012 at 6 Nigel Gardens, Shawlands, Glasgow, G41 3UQ
1.
Present:
Alastair Dunlop, Andrew Macpherson, Claire Macpherson, Kenny Milton, Robin Orr, Liz Orr,
Andy Paterson, Val Paterson, Michael Paterson, Caitlin Paterson, Christine Patterson, Dave
Robertson, Catriona Robertson, Lindsay Robertson, Kate Thomas, Alex Kemp, Patrick Walder,
Rachel Wilson, Alice Wilson, Ruaraidh Macpherson, Barbara Anderson.
2.
Apologies:
Robert Patterson, Laura Patterson, Steve Wilson, Thomas Wilson, Emma Wilson, Val Belton,
Mark Elder, John Nixon, Chris Nixon, Amelia Petrie, Donald Petrie, Ann Robertson, Kirsten
Robertson, Jon Aksel,
3.
Minutes of 2011 AGM
Minutes were circulated and agreed. They are also available on the Club website
4.
Office Bearers Reports:
4.1
Chairman: - Christine Patterson
Hello – thanks for coming! Thanks for all your help with Clyde. 5 Level 1 coaches form
Jan 2013. Done a lot. West End Urban Race, Barshaw Park Sprints, SoSOL at Windy
Hill, Club Training Weekend at Oban Youth Hostel and Race at Collie Nathais, 4
Scottish Sprit Champions. JK Day 2 at planned by Robin and Liz, Scottish Champs on
Deeside, Alastair was M35 Champ, Dave, Juniors 2nd in the Relay. British Champs
Alastair first M35S. Glasgow Spring Series – 4 of 8 Events with STAG. Afternoon
beginners session on a Saturday at Mugdock. Barshaw Park Centenary sprint races. 5
Clyde Members represented Scotland at the VHI. People went to Wales. Wilsons went
to the World Masters. Orrs went to the ORingen. Hollie and Jet were everywhere.
Hollie 7th in World students. Compass sport cup – see Captains report. Junior inter area
won for west Scottish Score and Small club competition. Glasgow Parks – Rachel, Ian,
Dave, Emma – won juniors. SOL at Fairy Knowe and Doune hill. Juniors Home
Internationals, Thomas and Emma. Scottish Schools – Thomas, Emma and Lindsay.
Hollie at Senior Home internationals – Scots won. Big Lottery Funding of £2000 for ????
4.2
Secretary: - Andrew Macpherson
The committee met 4 times in 2011 to discuss the running of the club.
The club currently has 61 members.
Participation figures for 2012 were:
SoSOL Windy Hill:
SOL Fairy Knowe and Doune Hill:
Clyde Urban Events: 67
Mugdock Outdoor Festival: 19
Club Activities:
4.3
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Treasurer: - Alastair Dunlop
Clydeside Orienteers
Accounts for the Year Ended 31st October 2012
2012
Income
£
Big Lottery Grant Funding - development project
Grant income
Equipment - posts, tape, cones, carry bag
SOA branded coach clothing
Club coach First Aid courses
Expenditure
£
£
2,000.00
193.92
180.00
120.00
2,000.00
Maps, equipment and related grant income
Mapping Fairy Knowe & Doon Hill in 2012
493.92
£1,506
1,800.00
-£1,800
46.00
£309
2,241.65
£1,760
£472
£74
£111
£21
-£97
£207
£2,549
1,849.50
-£844
1,533.00
234.94
£1,298
9,684.50
6,666.01
-
1,800.00
-
Membership
Fees through BOF
£
2012
Sub-category
surplus/(deficit)
£
355.00
46.00
355.00
Events
SOL Doon Hill Aberfoyle
SoSOL Windy Hill
Collie Nathais Middle Distance
West End Urban
Barshaw Park festival
2011 Inter-club relay
Local training events
3,016.95
726.40
523.00
190.65
101.60
231.90
1,257.14
254.57
448.52
79.47
80.40
96.93
24.62
4,790.50
Relays/club entries
CLYDE Relays (JK, British, Scottish, JS, 11P)
Training weekends
CSC trophy final costs borne by club
110.00
896.00
-
586.50
921.00
342.00
1,006.00
Sundries
Mugdock map sales
6 days 2011 Club distribution
Routegadget/club web site maintenance
Trophy engraving/other misc items
Total
Surplus/(deficit) for the year
200.00
1,333.00
-
72.44
122.00
40.50
£ 3,018.49
Reserves brought forward
992.12
Reserves carried forward
4,010.61
Restricted fund - Big Lottery
Other bank funds
Total bank balance
Cash balance
1,506.08
2,407.90
3,913.98
96.63
4,010.61
Represented by
4.4
Captain’s Report – Steve Wilson
Get electronic version
4.5
Mapping Report – Dave Robertson
The increasing enthusiasm for urban races has greatly increased the scope of orienteering
areas available to the club. Urban areas can be mapped to a reasonable standard by amateurs
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(such as myself) in a reasonable time – they are in many ways easier to map than forest or
moorland. Our stock of good local maps has greatly increased thanks to the efforts of a few
enthusiastic club members. I am keen to get even more people mapping their own “back yards”.
School mapping is also a great “bite sized” introduction to mapping. I am available to offer
advice and encouragement.
Mapping activity this year:
Fairy Knowe and Doon Hill – professionally mapped by Markus Pinker
A fairly long story behind how we came to have this mapped. The simplified version is that a
long time ago Clyde had a map of this area, surveyed and drawn by Donald P. and copyrighted
to CLYDE. We were thinking of remapping the area but discovered that FVO were having it
remapped using our map as a base. Through a misunderstanding FVO thought they had
CLYDE’s permission to both use “our” area and to use our map as a base. Careful negotiation
by Christine came to the very sensible solution that we should take the copyright of the new
map, and pay for it, and allow FVO to use the area for training events. We even got a SOL to
hold on the area in combination with the FVO SOUL race in Dunblane.
Craigallean and Mugdock – the woodland has undergone some work (felling) and some new
bike tracks have appeared. Map is being updated by Dave R.
Erskine – being extended by Patrick
Gartconner and St Agatha’s Primary Schools – mapped by Dave R.
Glasgow West End – Patrick’s map being extended by Simon Gardner
Houston and Crosslea – being extended by Andy P and Donald P
Mains Plantation – near Bearsden. May make a useful training area, being mapped by Dave R
Milngavie(ISSOM) – a new area around Milngavie Town Centre. Used for last year’s AGM and
now completed! Mapped by Dave R.
Whitelee Wind Farm – Large area mapped by Dave Peel for the Windfarm – not strictly a
CLYDE map, but a useful area. Alastair D has planned some permanent courses for them that
will be installed.
Windy Hill – Last year’s report said:
“Stirling have finally got their PG machine working and have completed the moorland mapping
on Windy Hill, they will map the small wooded area when the vegetation has died down a little.”
Eventually completed and used for SoSOL
Pending areas
There are quite a number of nice small areas to the West of Glasgow that we could map. The
limitation is funding. The new professional map of Windy Hill cost £2,500, and Croy would cost
~£1500. There is no way we can hope to recoup this cost when running events which attract
~100 competitors. Even with half funding from grants, such maps are unlikely to break even in a
reasonable number of years. Encouraging our club mappers seems to be the best way
forwards, but even a SoSOL sized area is quite an undertaking. My personal experience is that
woodland mapping is a lot harder and slower than urban mapping.
Balloch Castle Country Park – will be mapped by Donald P and Dave R – waiting for the
clearing of Rhododendrons to be completed – UPDATE AFTER AGM put on hold as fungal
infection means that off-path access is essentially banned for ~5 years
Craigmaddie/Loch Ardinning – was
Croy Hill – was explored by a CLYDE posse early in the year. Would make a useful SoSOL
sized area. “Ball park” quote was £1500 for a professional map using a PG plot. There is an
existing map, but it is not really suitable as a base and in any case needs to be extended.
3
Failfley and Auchnacraig – urban/wood mix
Hillington – urban
Linwood – urban/woodland with sports hub?
Mains Plantation – near Bearsden. May make a useful training area
Milton of Campsie – possible urban area
Neilston Pad – Terry O’B may have an interest.
Overtoun – We have had a quote for remapping the very old map of Overtoun (above
Dunbarton). This was to have been remapped as part of the Development Fund Grant but the
increase in cost of it and Windy Hill means it is not yet started.
Ross Wood – existing map well out of date due to forestry work, and not in OCAD format, but
worth another look
School mapping
Jennifer Lennox (Active Schools Coordinator (Merkland Cluster)) has been in touch with Alastair
and myself with a view to getting various schools mapped. She has even been able to get some
large scale data from the council’s GIS department that we can use as a base map.
Current maps in OCAD and actually usable
Auchengillan (Scouts)
Balmaha
Bearsden (B+W street map)
Barshaw Park(ISSOM)
Collie Nathais
Dunrod Hill
Erskine (ISSOM)
Fairy Knowe and Doon Hill
Garelochhead
Glasgow West End (ISSOM)
Houston and Crosslea(ISSOM)
Houston Woods
Mosshead (ISSOM)
Mugdock
Rouken Glen
The Slacks
Windy Hill
School maps
Barsail Primary
Bearsden Academy
Gartconner and St Agatha’s Primary Schools
Milngavie Primary
Mosshead Primary
Newmains Primary
Vale of Leven Academy
Note that ISSOM is the relatively new standard for mapping areas for sprint/urban races.It is
generally used for urban or mixed urban areas which are mapped at scales of 1:4,000 or
1:5,000.
5.
Election of Committee:
5.1
Chairman:
Alastair Dunlop has volunteered.
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5.2
Captain:
Donald Petrie indicated he would continue for another year.
Steve Wilson indicated he would continue for another year.
5.3
Secretary:
Andrew Macpherson indicated he would continue for another year.
5.4
Treasurer:
Alastair Dunlop indicated he would continue for another year.
5.5
Mapping Coordinator:
Dave Robertson indicated he would continue for another year
5.6
Newsletter Editor:
Patrick Walder indicated he would continue for another year
5.7
Committee Members:
Liz Orr indicated she would continue for another year.
Andy Patterson, Kenny Milton (Child Protection Officer) and Rachel Wilson (Membership
secretary) indicated they would continue for another year.
Alex Kemp has volunteered
6.
Club Awards
7.
6.1
Most Improved Male: Alastair Dunlop
6.2
Most Improved Female: Lindsay Robertson
6.3
Cannon Trophy (Most SOL points): Donald Petrie (Thomas only 15 points behind)
6.4
Croy Bowl: Alastair Dunlop – For going to 2 flooded events – Southern champs and
Venice City Race
6.5
Club Champion:
6.6
Best Performance: Emma Wilson
AOCB
Small event to fund Scottish Schools trip to Portugal.
Junior Members on the Committee.
Andrew Macpherson
Club Secretary
Clydeside Orienteers.
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