IDENTIFYING AND SUPPORTING ‘AT RISK’ STUDENTS
This table is designed to identify a range of factors that are likely to impact on students’ success
rates. It provides guidance for curriculum staff by identifying the appropriate referral pathway,
recognising that each referral will be influenced by the individual circumstances of the student. It is
crucial that early risk signs are acted upon so that students can access appropriate support to help
them stay on course and achieve.
Purpose: Kirklees College aim to standardise our approach to identifying and working with
students at risk of not achieving. Wherever guidance is generated judgements must always be
made to ensure Equality and Diversity of our students is managed effectively.
Monitoring (Promonitor)
Promonitor provides a potential medium for stitching all the processes together e.g. BME/ ALS/
YOT/ NEETS/ LACS etc. All students are RAG green on entry; personal tutors responsible for
managing the tutorial provision are responsible for managing the identifying at risk students and
updating Promonitor accordingly, using the guidance set out in this document. TLLS are
responsible for monitoring and supporting students identified at risk in their designated area.
FACTOR
Non Performing Courses *
GREEN
All courses above 85%
AMBER
No Indicator
RED
SUPPORT
SERVICE
All courses below 85%
TLLS/QPS/SLT
Disciplinary
No disciplinary or caution
status only
Formal status
Attendance pattern
Over 90% benchmark for
attendance
Below 90% benchmark &
attendance is sporadic and
unpredictable.
Agree Action Plan with
student.
Formal stage of disciplinary
(Where students are not
reporting absence
intervention required by
course tutor)
no disciplinary
PROMONITOR
INDICATOR
TLLS to monitor students
Retention/performance/
attendance
Apply RAG to EILP Action plan
to support student on EILP
Final status
Behaviour/attendance
contract issued on entry
Has not attended without
explanation on a number
of occasions.
ActionPlan breeched by
student.
Final stage of disciplinary
Course Tutor
Pastoral
HOD
Course Tutor Action
planning
Is frequently late without
adequate explanation 1 –
1.5%
Pass rate but below target
grade.
Lateness is habitual 3%+
Course Tutor
Pastoral Support
Finance
Course Tutor
ALS
Pastoral
Curriculum
Learning Workshop
Data on EILP
Apply RAG to EILP
Data on EILP.
Apply RAG to EILP
Pastoral Support
MIMO (Miss it Miss
out)
Punctuality
Attends classes on time
Target Grade
At target grade or above
Timeliness of work/ falling
behind academically/
quality of work /Failing to
meet targets
Quality work handed in on
time or appropriate skills
demonstrated for level of
course
Some timeliness of work
slipping or quality of
work/skills not meeting
course level
Majority of work/ skills not
meeting levels or quality
for course requirements.
Literacy and Numeracy
Levels*
Good GCSE grades or
equivalent achievement
GCSE or equivalent
qualifications are weak
Basic skills are very weak
Curriculum
Literacy /numeracy
support activated
through initial
assessment
Initial assessment results on
EILP.
Literacy and Numeracy
targets on EILP.
Only RAG if affecting
performance
Latecomers and Transfers
No Green Indicator
Monitor on arrival
Performance indicators
show transition issues
Course Tutor
Apply RAG to EILP
Assessments continually
being referred
Apply RAG to EILP
Apply RAG to EILP
Action plan to support
student on EILP
SAFEGUARDING
Self esteem*
Confident Independent
student
Students needs frequent
encouragement
Self perception is
negative
Pastoral Support
Counselling Service
Only RAG if affecting
performance
Behavioural issues
Stable, acceptable
behaviour patterns no
disciplinary
On occasion behaviour
gives cause for concern
formal stage of disciplinary
Course Tutor
ALPS
Pastoral
Apply RAG to EILP
Action plan to support
student on EILP
Socialising issues/
student tutor
relationships/ personal
relationships*
Makes friends and is part
of the group
No evidence of personal
issues
Finds it difficult to sustain
friendships/. Shows signs
of relationship difficulties
Course Tutor
ALPS
Pastoral Support
Only RAG if affecting
performance
Bullying*
No evidence or suspicion
of bullying
Shows signs of timidity in
some situations
Behaviour is often
unacceptable
Final stage of
disciplinary
Appears isolated. Little
or no empathy between
tutor and student.
Breakdown in
relationships
Reports of bullying/
observation.
Health*
Health is good
Repeated absence on
health grounds
Persistent absence on
health grounds
Course tutor
Pastoral Support
Counselling Service
Pastoral Support
ALPS
Apply RAG to EILP
Action plan to support
student on EILP
Information held on EILP
Only RAG if affecting
performance
Mental Health*
No evidence of mental
health issues
Occasional behaviour,
mood & temperament
change
Pregnancy*
Not pregnant
Suspicion of pregnancy
Definite signs of
irregular behaviour,
mood, temerement
eating disorder etc.
Confirmation of
pregnancy
Drugs/alcohol related
issues*
No evidence of
drug/alcohol abuse
Suspicion of drug/
alcohol usage. Change in
behaviour
Evidence of
drug/alcohol usage
Learner at risk
Course Tutor
Counselling
Pastoral Support
ALPS
Health and Safety
assessment
Finance
Pastoral Support
Course tutor
Pastoral Support
EILP to carry health and
safety information
RAG and Action plan if
timing affects performance
and achievement.
Apply RAG to EILP
Action plan to support
student on EILP
Homelessness
Unstable residency*
Stable home situation
Conflict with parents
resulting in periods
away from family home
Sleeping rough/ with
friends. No stable
home.
Course Tutor
Pastoral Support
Finance
Apply RAG to EILP
Action plan to support
student on EILP
Referral indicator
during recruitment
Looked after young
person
Evidence of offending
behaviour
Admissions
Course Tutor
Pastoral Support
Finance
Admissions
Course Tutor
Pastoral Support
Apply RAG to EILP
Lives out of area.
Frequently affect
attendance
Course Tutor
Finance/ Careers
Pastoral Support
Only RAG if affecting
performance
Looked After young
Person*
Not from Care
background
No Amber Indicator
automatically red
Young Offender
history*
No offender history
Distance of home from
college*
Lives within
reasonable travelling
distance
Referral indicator during
recruitment possibly
YOT/ interview (youth
offending team)
Lives within 10 miles
which occasionally
affects attendance
Young Carer*
Is not a carer
Dependant adult or
sibling
Long term
dependency with little
support.
Course Tutor
Pastoral Support
Finance
Only RAG if affecting
performance
Financial issues*
Is coping financially
Is not coping financially.
Affecting attendance.
Borrowing from family &
friends
Cannot afford to
come to College.
Course tutor
Finance
Pastoral Support
Only RAG if affecting
performance
EQUALITY AND DIVERSITY
INSERT DATA -Closing the
Gap Asylum seekers/refugees
cultural/ ethnicity
Gender/Age*
Apply RAG to EILP
Key E&D groups for each ALS teams to close retention gaps
HC/DC
Support Type * (student #)
Literacy Numeracy Support (181)
16-18 (%)
ALS Ret 91%
Mix White/Caribb
females 83%
ALPS (376)
ALS Ach 97%
19 + (%)
ALS Ret 90%
White British
Males 88%
White British
females 88%
White British
males 88%
ALS Ach 96%
White British
females 86%
Dyslexia (217)
Hearing Impairment (31)
Visual Impairment (16)
Pastoral Support (967)
White British
males 85%
White Other
males 63%
Mix White/Caribb
male 80%
Asian Other Male
87%
Mix White/Caribb
females 78%
White British
females 84%
White British
males 74%
Pakistani females
88%
Caribbean
females 67%
White British
females 84%
Pakistani
females 82%
*All indicators with an asterisk should be considered for discreet monitoring and RAG not shared with students