Sancton Parish Council
Chairman Derek Cary
Parish Clerk – Mrs Hazel Reckitt
Sancton Parish Council
Blacksmiths Cottage
King Street
Sancton
York YO43 4QP
Telephone 01430 827321
Email sanctonparishclerk@gmail.com
sanctonparishcouncil.eastriding.gov.uk
29 June 2015
NOTICE OF MEETING
Dear Councillors,
You are summoned to attend the Meeting of the Sancton Parish Council, to be held in the Chapel, Rispin
Hill, Sancton, on Monday 6 July 2015, commencing at 7.00pm.
AGENDA
1. Apologies for absence
2. To record Declarations of Interest by any Member of the Council in respect of the agenda
items listed below. Members declaring an Interest should identify the agenda item and type
of Interest being declared
3. To note any Dispensations given to any Member of the Council in respect of the agenda item
listed below
4. Open Forum
5. To adopt the minutes of the Annual Meeting of Sancton Parish Council held on 21 May 2015
6. To receive the Clerk’s report on these minutes and any other current business
7. To receive and approve the Financial and Budget Reports and to authorise any payments due,
and to sign cheques
8. To review delegation arrangements to the Clerk, and to authorise action to be taken
9. To review subscriptions to outside bodies, and to authorise action to be taken
10. To consider, amend, and approve the Complaints Procedure, and to authorise action to be
taken
11. To review the procedure for handling Freedom of Information requests, and to review
compliance with the Data Protection Act, and to authorise action to be taken
12. To review the new Standing Orders and to discuss and agree any new procedures/action
required to achieve compliance
13. To agree the co-option procedure, to decide whether the Council wishes to co-opt a new
Member to fill the current vacancy, and to authorise action to be taken (NOTE: Co-option of a
new Councillor may not be undertaken at this meeting)
14. To receive the report for the Annual Inspection of the Play Area, and associated
correspondence, to consider any action required to be taken. To consider a routine
maintenance schedule, and to authorise any remedial works to be undertaken, and any other
actions necessary
15. To consider, amend, and approve the draft Risk Assessment for the Play Area and Back Field,
and to authorise action to be taken
16. To consider comprehensive risk assessments for the other open areas managed by the Council
in accordance with insurance requirements. Areas to be considered are Gravel Pits, Village
Field, Cemeteries, and pond. To authorise action to be taken
17. To receive an update from the Recreation and Environment Working Party from Councillor
Chris Shepherd . To agree any volunteer work to be carried out in July and to authorise action
to be taken
18. To authorise Councillor Chris Shepherd and Councillor Mike Padgett to routinely inspect areas
managed by Sancton Parish Council, to include the pond, Village Field, Cemetery, Gravel Pits,
Play Area, and Back Field, and to issue instructions that have been agreed, in advance, at a
meeting by Sancton Parish Council, to the volunteer group “Friends of Sancton” (ref Standing
Orders point 24)
19. To consider reports of an unauthorised trial bike using the Gravel Pits area. To consider
guidance from ERNLLCA, and the insurers regarding the erection of signs, and /or fencing, to
prevent unauthorised use, and to authorise action to be taken
20. To determine the fence and gate specifications for the grant applications to the Sancton Hill
Community Benefit Fund for funding for - the replacement of fencing and gate on the eastern
side of the Village Field, replacement of fencing in the Children’s Play Area, erection of
fencing in the Back Field, and replacement of fencing by the pond. To authorise action to be
taken
21. To consider other projects for which the Council would like to submit a grant application to
Sancton Hill Community Benefit Fund, and to authorise action to be taken
22. To consider planning application ref 15/01531/PLF – Erection of two storey extension to rear,
detached garage and covered walk way to existing outbuilding at Prospect House, High Street,
Sancton, East Riding of Yorkshire, YO43 4QT for Mr Egdell, and to authorise action to be taken
23. To consider correspondence received from ERYC, and Allerthorpe PC regarding the review of
the Community Partnership Meetings and to authorise any action to be taken
24. To receive and note correspondence
ERYC – Planning website training for Clerks
ERYC – Flood Liaison Group minutes
M Padgett – Notes from Windfarm Opposition Group ERYC – National Citizen Service
ERYC – Code of Conduct training
White Rose Polo – poster
ERYC – rent increase for Back Field to £202 pa
ERYC – Register of electors alteration
Historic Towns Forum – newsletter
ERNLLCA – Big Lunch Extras
ERYC – Parish support for websites
ERNLLCA - NALC Chairman’s letter
P Hemmerman – Minsters Rail Campaign
SLCC – training info
M Padgett – Windfarm survey – Newbald
Glasdon – flyer - bins
ERYC – Review of Community Partnership
HAGS SMP – flyer - play equipment
MWTC – Appointment of Mayor
ERYC – Parish elections info
ERYC – Neighbourhood Plans – Code of Conduct considerations
ERYC – Archives – photo request
ERNLLCA – newsletter
ERYCCG – AGM invitation
Humberside Police – newsletter
A Stocking – Parish Clerk vacancies – Everingham/Harswell and North/South Cliffe
Morton Training – course info x5
Humberside Police – bogus callers x2
ERNLLCA – Desktop Advisory Service access times
ERNLLCA – Chairman’s details
ERYC – NEHS Grants Sheme
ERYC – planning training info
ERNLLCA - new Clerk training
ERYC – Receipt of Register of Interests
Making Parishes Better Places – FOI request
ERYC – Ward Councillors introduction
D Cary – Sancton speed check results
ERYC – Parish News –June
ERYC – Highways Meeting x3
ERNLLCA – Clerk vacancy - Hedon
ERNLLCA – Making Parishes Better Places
ERYC Community Partnership notes
Historic Towns Forum – Green events
ERYC – Code of Conduct training
ERYC – Joint Local Access Forum agenda
ERYC – CCTV cameras in East Riding
ERYC – Electronic working with Planning Service
ERYC – Planning Service registration
ERYC – ER Local Plan Allocations document meeting
ERNLLCA – Clerk vacancy – Burstwick
D Cary – CP Meeting to discuss Highways
Humberside Police – shed burglary
ERYC – Armed Forces Day – Fly the flag
Electoral Roll – Notice of Alteration
S Cary – play equipment inspections flyer
ERNLLCA – Yorkshire Energy Partnership
ERYC – Council summons
MWTC – Yorkshire Day Event
ERYC – Code of conduct training x2
Humberside Police – scam alert
ERNLLCA – Conference 2015
ERNLLCA – Commonwealth Flag Day
ERYC – ER Local Plan Allocations Document Further Hearings
ERNLLCA – AGM resolutions
ERNLLCA – newsletter
J Middleton Hawes – Allotment car park
D Cary – (forwarded email) REG Windpower – Sancton Hill 2
ERYC – Planning consultation training notes
25. Date of next meeting – Monday 3 August 2015 in The Chapel, Rispin Hill, Sancton,
commencing at 7pm.
Hazel Reckitt
Parish Clerk to Sancton Parish Council