INDIVIDUAL CONSULTANT PROCUREMENT NOTICE
Date: 27.03.13
Country: Kazakhstan
Description of the assignment: International expert on developing a system of collection, storing, and
utilization of mercury containing lamps
Project name: UNDP/GEF Project “Promotion of Energy-Efficient Lighting in Kazakhstan”, №00080414
Period of assignment/services (if applicable): 3 months after contract signing
Work location: Home-based with planned one-two missions to Astana, Kazakhstan
Duration: 3 months after contract signing
CV, proposal and Confirmation of Interest and Submission of Financial Offer should be submitted by
email to syrym.nurgaliyev@undp.org (with copy to anara.ayaganova@undp.org) no later than 8 May,
2013.
Any request for clarification must be sent in writing, or by standard electronic communication to the
address or e-mail indicated above: syrym.nurgaliyev@undp.org, anara.ayaganova@undp.org. UNDP/GEF
Project will respond in writing or by standard electronic mail and will send written copies of the
response, including an explanation of the query without identifying the source of inquiry, to all
consultants.
Introduction:
Phased refusal of the inefficient lighting is one of the simplest and most efficient methods of
fighting the climate change. By 2030, if using the best technologies available nowadays, the global
demand of the power for lighting might remain at the current level or even be reduced.
The long term goal of the UNDP/GEF Project is to achieve energy saving and reduce greenhouse
gas emissions due to the transformation of the lighting production market in the Republic of
Kazakhstan, including the step-by-step phase-out of incandescent lamps, providing at the same time a
proper quality of alternative production and economic efficiency, also a safe utilization of the spent
mercury lamps.
The goals shall be reached within the four components:
1) policy development and implementation;
2) market development for EE lighting;
3) promotion and educational outreach;
4) demonstration projects, including the best practice and technologies.
The UNDP/GEF Project shall provide support to the Ministry of Environment Protection RK in
developing new systems of collection and handling the mercury lamps. This work shall include public
awareness campaigns, development of processes of collection of the used inventory lamps and
registered lamps, coordination between manufacturers, suppliers, state authorities, third parties –
companies dealing with wastes collection and demercurization enterprises.
The Project shall provide an additional assistance in the program coordination, strengthening
and enlarging the propaganda among participants, also in elaboration of program variants based on the
national analysis and the best international practice. It is planned to work out a national policy and
regulations of collection, transportation, registry, and long-term storage of mercury wastes, including
metallic mercury, also the spent lamps.
Basis:
Before in the country the wastes management was a low priority trend compared to other
immediate issues, though all over the RK territory there is a serious pressure towards the solution of the
problem of urban and rural wastes, especially hazardous for human health like mercury containing
substances, particularly discharge lamps of high and low pressure designed for outdoor lighting, and
compact and linear fluorescent lamps.
Currently the mercury containing worked out lamps are partially collected from the enterprises
financed from the state budget, meanwhile in the housing and utilities sector the selected collection and
recycling of mercury containing wastes is still not fixed. The worked out household appliances
(thermometers, tonometers) and luminescent lamps are thrown away together with other domestic
wastes into the common garbage bins. During the transportation of solid domestic wastes onto the
urban dumps the lamps get often broken and the mercury might either disperse in the atmosphere, or
enter soil and groundwater.
In the last years in accordance with the Law on energy saving and energy efficiency Kazakhstan
is actively working in energy saving and energy efficiency field, policy of transition towards the green
economy is carried out, namely there were determined 4 following sectors:
- renewable energy sources,
- energy efficiency and energy saving,
- construction of wastes recycling facilities, and
- low carbon development, i.e. market of CO2 emissions trade.
Energy efficiency, energy saving , and utilization of wastes in the RK are becoming one of the priority
trends.
Legislative basis in the RK
In Kazakhstan successful and extensive use of energy efficient lighting is complicated due to
various barriers, like information barriers, insufficient control of energy efficient production quality,
structure market barriers.
The mandatory systematic approach in the realization of state policy in the field of energy
efficiency is the strong legislative basis that regulates all the relations in this field. On January 13, 2012
the Head of the state signed the laws of the RK “Energy saving and increase of energy efficiency” and
“Amendments and addenda in some legislative acts of the RK regarding issues of energy saving and
energy efficiency increase” which came into force on July 26, 2012.
In accordance with the Law of energy saving and energy efficiency increase the oblasts’ local executive
authorities shall:
 Provide inclusion of energy saving and energy efficiency increase activities into the
program of a relevant territory development;
 Within the limits of their competence realize state policy in the field of energy saving
and energy efficiency increase;
 Arrange utilization of mercury containing energy saving lamps used by people;
The main normative document in the field of mercury containing wastes is the State standard of
the Republic of Kazakhstan “Mercury containing appliances and products. Vacuum thermal utilization ST
RK 1155-2002”
Based on state standards and RK law “Energy saving and energy efficiency increase” the Ministry
of Environment Protection had worked out a complex mercury plan dated 13.09.12 which describes the
mechanism of organization of energy saving mercury lamps collection from people, at this the
responsibility for the utilization is imposed on local executive authorities: “Organization of energy saving
mercury lamps (further referred as “lamps”) collection from people and state organizations, and its
utilization is carried out by local executive authorities”.
For that the local executive authorities shall do the following:
1) analysis, calculation of quantity of lamps generated annually and subject to utilization, also
expenses for its collection, transportation, temporary storing, and utilization;
2) determine location and number of centers of lamps reception;
At that those stationary centers of lamps reception may be organized in stores (store
departments, trade places) which sell the lamps, or on the territory of the Cooperatives of apartments
owners (KCK), etc.
International experience
United Nations Environment Program (UNEP) determined basic provisions which regulate
handling the elemental mercury and mercury containing wastes. At the tenth meeting the Conference
of Parties adopted the amended guiding principles of ecologically justified regulation of wastes
consisting of elemental mercury, and wastes which contain mercury or contaminated with it based on
the project accumulated in the UNEP/CHW/10/6/Add.2 document.
This document specifies product wastes with mercury which during crushing easily emit mercury
into the environment (for example, wastes of mercury thermometers, fluorescent lamps).
According to the All-European norms in every country there were created systems of collection
and utilization of CFLs. System of collection of CFLs and its utilization is financed by
manufacturers/distributors (through extra charge to the price) and countries’ Governments.
There were organized about 2000 collection centers in Great Britain, 2300 in Italy, 3000 in
Germany, and 10000 in France, it all allowed reaching from 5% (in Italy) to 30‑45% (in other named
countries) collection from the calculated number of the spent CFLs.
There were created two types of centers: municipal and other (in trade networks, specialized
organizations, etc.), which are approximately equal quantity wise. In average one municipal collection
center covers 130‑250 km2 (calculation for the total country area), a specialized center covers 80‑120
km2. Supposing the level of CFLs collection depends on its proportion only, then more CFLs are collected
in the countries where other collection centers are more than the municipal ones.
However the vast extension of Kazakhstan, the Soviet past of the country, and local mentality
require non-standard solutions, new approaches in creating system of collection and utilization of
mercury containing lamps in Kazakhstan.
According to the Annual Working Plan for 2013 within the Component 1 it is necessary to create a
system of collection, recycling, and storing of mercury lamps, to solve this problem it is needed to take
the following actions:
 Review of existing practice in Kazakhstan and the best international practice of
collection, sealing, and utilization of mercury containing lamps.
 Elaboration of recommendations for the national program in regards of mercury wastes.
 Elaboration, realization, and evaluation of pilot program of collection, spent mercury
containing lamps in the RK.
In order to introduce the best methods of collection, sealing, and utilization of mercury
containing lamps it is necessary to involve an international expert, also for working out the system of
collection and utilization of compact and linear fluorescent lamps on the pilot territory.
Purpose:
The main purpose of the works to be carried out is the creation of the national system of
collection and utilization of mercury containing lamps in the RK based on the advanced international
experience. It is necessary to study systems of collection and utilization of mercury containing lamps
from the enterprises financed by budget, as well as of other ownership types, also from the people on
the whole territory of the RK. It is planned to demonstrate the elaborated method on the pilot territory.
Work quantity:
An international expert shall do his work under the direct supervision of the project manager
and in accordance with the expert on policy development and implementation, if necessary in
collaboration with other project partners and shall provide the implementation of the following tasks:
1. Analysis of the world experience in the existing schemes and systems of mercury containing
wastes utilization.
2. Review of methods (technologies) of recycling and neutralization of mercury containing electric
lamps with extraction of secondary mercury;
3. Based on analysis and review preparation of typical schemes and mechanisms of utilization of
the used energy saving lamps. Schemes should be actual and applicable in Kazakhstan
conditions (not less than 5 typical variants). Presentation of proposals regarding the actual use
of typical schemes and mechanisms of energy saving lamps utilization in regions (municipalities).
4. Elaboration of methods and criteria on forming a unified system of collection and utilization of
mercury containing lamps on one pilot area.
5. Based on the conducted analyses, reviews, and proposed typical schemes it is necessary to
prepare a system, common for all the users, that would cover such issues like registry,
collection, transportation, and recycling of lamps containing mercury and other heavy metals by
organizing regional specialized centers and network of specialized enterprises dealing with its
collection and utilization;
6. Elaboration of proposals regarding regulations of including the information on mercury content
into the technical documents attached to the mercury containing lamps and indicating this
information on the package and label;
7. Elaboration of proposals regarding regulations and methods of research (tests) used in order to
confirm the correspondence of mercury containing lamps to the established requirements;
8. Elaboration of proposals on limitation (ban) of circulation of mercury containing lamps that are
characterized with inefficient use of power resources;
Expected results and conditions of payment:
№№
Result
Period
1.
Review of the world experience in the existing schemes and
4 weeks after
systems of mercury containing wastes utilization
contract
Review of methods (technologies) of recycling and neutralization
signing
of mercury containing electric lamps with extraction of secondary
mercury;
Report on this section must not be less than 15 pages.
2.
Preparation of typical schemes and mechanisms of utilization of 8 weeks after
the used energy saving lamps in regions (municipalities). Schemes
contract
should be actual and applicable in Kazakhstan conditions (not less
signing
than 5 typical variants).
Preparation of proposals on organizing regional specialized centers
and network of specialized enterprises dealing with mercury lamps
collection and utilization;
3
Elaboration of criteria, preparation of methods to introduce a
Payment
20% from
the total
contract
amount
30% from
the total
contract
amount
4
5
6
system of collection and utilization of mercury containing lamps on
one pilot area.
Preparation of the interim report regarding the works, quantities
indicated in these ToR, and its agreement with the expert on
policy development of the UNDP/GEF project.
Report on section 2 and 3 must not be less than 15 pages.
Elaboration of proposals regarding regulations of including the
information on mercury content into the technical documents
attached to the mercury containing lamps and indicating this
information on the package and label.
Elaboration of proposals on limitation (ban) of circulation of
mercury containing lamps that are characterized with inefficient
use of power resources.
Elaboration a system, common for all the users, that would cover
such issues like registry, collection, transportation, and recycling of
lamps containing mercury and other heavy metals by organizing
regional specialized centers and network of specialized enterprises
dealing with its collection and utilization.
Final report must represent a comprehensive document on the
overall work done with reports on sections 1-3 and proposals and
system elaborated as per sections 4-6 of the result. Total volume
of the final report must be minimum 50 pages.
12 weeks
after
contract
signing
50% from
the total
contract
amount
Work location:
The work shall be implemented domiciliary. 1-2 trips to Kazakhstan are planned. Expenses
related to trips shall be included into the total cost of the work.
The payment shall be performed in three portions after a satisfactory works implementation
and authorization of the results by the project manager.
Reports and materials shall be submitted on not less than 50 pages in English in the printed and
electronic format in MS Word (2003 and further) according to the standard of the UNDP projects; font:
Arial, 11
Responsibility:




Agree all the actions and its reporting with the project manager;
Provide due and proper implementation of the ToR requirements;
Provide an absolute implementation of the requirements specified in the individual contract;
Submit the materials of the works completed to the UNDP/GEF Project (addressed to the name of
the project manager) for comments and agreement.
Required skills and experience:





Higher education in the field of power engineering, technics and technology and/or similar
specialties (Master’s degree, academic degree/status shall be considered as an advantage);
Extended experience in international projects related to the systems of collection and utilization of
mercury containing lamps,
Work experience not less than 10 years in the engineering field;
Work experience not less than 5 years on all the phases of pilot projects management
Work experience related to the issues of utilization of mercury and mercury containing wastes





Ability to plan the project activities, observe the dynamics of prices in the field of mercury
containing products, knowledge of conditions in the post-soviet countries. Work experience in
Kazakhstan shall be considered as an advantage.
Ability for team working, communicative and positive personal qualities
Experience in preparation of analytical reviews and reports;
Knowledge of the English language is mandatory;
Knowledge of Kazakh and Russian shall be considered as an advantage.
4. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.
Interested individual consultants must submit the following documents/information to demonstrate
their qualifications:
1. Personal detailed CV including experience in similar projects
2. Proposal
3. Confirmation of Interest and Submission of Financial Offer form
5. FINANCIAL PROPOSAL*
Lump sum contract
The financial proposal shall specify a total lump sum amount, and payment terms around specific and
measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or
upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the
services specified in the TOR. In order to assist the requesting unit in the comparison of financial
proposals, the financial proposal will include a breakdown of this lump sum amount (including monthly
salary, fuel expenses, etc.).
Travel
In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal
expenses should be agreed upon, between the respective business unit and Individual Consultant, prior
to travel and will be reimbursed upon submission of all the required travel documents and original
tickets.
* A template is attached.
6. EVALUATION (will be conducted in form of Desk Review)
1. Only shortlisted candidates will be considered for the Technical Evaluation. The shortlisting will
be based on education and related experience.
2. Offerors will be evaluated based on the following methodology:
Cumulative analysis
When using this weighted scoring method, the award of the contract should be made to the individual
consultant whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial
criteria specific to the solicitation.
* Technical Criteria weight: 70% - 500 points
* Financial Criteria weight: 30% - 214 points
Only candidates obtaining a minimum of 70% for Technical Evaluation would be considered for the
Financial Evaluation
Criteria
Weight
Max. Points
Higher education in the field of power engineering, technics
and technology and/or similar specialties (Master’s degree,
academic degree/status shall be considered as an
advantage);
15%
75
Extended experience in international projects related to the
systems of collection and utilization of mercury containing
lamps;
40%
200
Work experience not less than 10 years in the engineering
field;
10 %
50
Work experience not less than 5 years on all the phases of
pilot projects management;
Work experience related to the issues of utilization of mercury
and mercury containing wastes;
15 %
75
Ability to plan the project activities, observe the dynamics of
prices in the field of mercury containing products, knowledge
of conditions in the post-soviet countries. Work experience in
Kazakhstan shall be considered as an advantage.
20%
100
Total technical score:
100%
500
Total financial score:
100%
214
Technical
ANNEX
ANNEX 1- TERMS OF REFERENCES (TOR) – [to be provided by procuring unit with the individual
consultant procurement notice]
ANNEX 2- INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS – [to be provided by procuring
unit with the individual consultant procurement notice]