DUAL ENROLLMENT
Shelby County Schools
Dual Enrollment Steps
Armella Smith, Dual Enrollment/ Postsecondary Specialist, Academic Affairs
Margaret Gilmore, Assistant to the Chief Academic Officer, Academic Affairs
Timeline
Steps
Person(s) Responsible
August
Decide which college to partner with and courses offered. Schedule the courses in the master schedule Principals/ Counselors
with appropriate course codes. See website and SMS document in docushare. Determine if class will be
on campus/ off campus/ during school hours/ after school/ Saturdays. Submit Dual Enrollment course
request forms to the Dual Enrollment, Academic Affairs Office.
August
Identify secondary teachers who qualify as adjunct faculty. High school teachers who are credentialed
must have a masters degree with 18 graduate semester hours in the respective discipline.
August
Submit graduate transcripts to preferred college vice president or department head to review graduate Teachers/ College
coursework for credentialing. Recommend the teachers so the dual enrollment specialist for next steps. partners
August
Confirm and advise students on the courses, college majors, and prerequisites. Counselors should inform Counselors
students and parents of college-level course expectations including attendance and additional study and
work obligations. College courses begin on August 24, 2013.
August
Review college eligibility requirements for the dual enrollment program and students must complete
Students/ Parents/
Counselors
college application. Verification and consent forms must be submitted and approved by the Dual
Enrollment, Office of Academic Affairs office. Official high school transcripts with ACT scores must be
submitted with applications.
Principals/ College
Partners
August/ September Complete the TSAC Dual Enrollment Grant online before the deadline each semester. Students that are Counselors/ Students/
NOT eligible for the grant are NOT allowed to register for a course.
Parents
August/ September Host a Dual Enrollment Orientation with eligible students and parents.
Counselors
August
Submit rosters of Dual Enrollment students to Academic Affairs office.
Counselors
August
Submit a College Textbook request form to Academic Affairs office.
Counselors
August/ September Submit a request form to have Dual Enrollment courses added to the schools SMS data base.
Counselors
August
Students must sign a College Textbook Agreement form to be kept on file at the high school to ensure
that books are returned at the end of each semester.
Counselors
September
Submit any college withdrawal forms to the Academic Affairs Office before the withdrawal deadline.
All withdrawals must be approved by the school principal and the Academic Affairs Office.
Counselors/ Students/
Principals
Sept. – Nov.
Send Academic Alerts to students, parents, counselors and Academic Office for students experiencing
academic difficulty.
Adjunct Faculty/
College Partners
October
Review mid-term grades to determine if academic support is needed.
Counselors/ Students
October
Host interest meeting for students and parents for the upcoming semester.
Counselors/ College
Partners
October
Begin Dual Enrollment course registration for Spring 2014 semester.
Counselors/ Students
December
Resubmit student roster with Dual Enrollment college course grades added.
Counselors