RESOLUTION FY12-19
To Approve Revisions to the AAHC Procurement Policy
WHEREAS, the local Detroit Field Office of HUD conducted a remote review (desk review)
of the Commission’s administration of the 2009 American Recovery and Reinvestment Act
(ARRA) program and as part of that review the Commission provided HUD with numerous
documentation related to its ARRA grant, including a copy of its procurement policy; and
WHEREAS, HUD’s review of the Commission’s current procurement process at that time
resulted in a number of required/recommended actions that the Commission accepted and
modified its procurement policy January 20, 2010; and
WHEREAS, in subsequent communications with HUD after its review of the Commission’s
procurement process, HUD recommended adopting a procurement policy to better reflect
HUD’s own procurement policy and specifically suggested adopting a version of the Detroit
Housing Commission’s (DHC) procurement policy which HUD staff helped write during the
time the DHC was in receivership with HUD; and
WHEREAS, the Commission proposes to revise its procurement policy by adopting the DHC
procurement policy in major part with the most significant change being the raising of the
Small Purchase ceiling from $25,000 to $100,000 to match the Federal small purchase
threshold (thereby requiring that staff obtain at least three quotes, but not requiring a sealed bid
or competitive proposal process or board approval for procurements that do not exceed the
small purchase ceiling); and
WHEREAS, Commission staff would continue to communicate to the Board procurements
totaling more than $25,000; and
WHEREAS, these significant changes and adoption of this procurement policy would provide
a procurement policy in line with HUD’s recommendations and HUD’s own procurement
policy while also potentially reducing staff’s administrative burden in the procurement process;
and
NOW THEREFORE BE IT RESOLVED, that the Ann Arbor Housing Commission Board
approve the attached revised procurement policy of the Ann Arbor Housing Commission.
Motion by Commissioner____________________; second by Commissioner ___________
____ to approve Resolution FY12-19 this January 18, 2012.
AYES:___
_________________________________________
Marta Manildi, President
NAYS:___
_________________________________________
Jennifer Hall, Executive Director and Recording
Secretary