Date
To the parents/guardians of [insert Student’s Name]
Address,
City, NC Zip
Re: Technology Repair Fee
As explained in the Student/Parent Digital Learning Booklet, in recognition of the advantages
that come from being issued a Device and the considerable expense to MCS in funding the
Device program, the student and student’s parent/guardian acknowledge that they must bear
some risk for the possibility that the Device may be damaged, lost, or stolen.
Through my investigation of this matter, I have determined that the damage to your student’s
Chromebook resulted from:
☐ Intentional/Deliberate Damage: The student and the student’s parents/guardians are
responsible for the actual cost of repair or replacement, whichever is less, when a device is
damaged or destroyed because the student committed or intentionally facilitated a deliberate
act of damage or vandalism. This matter has been reported to the School Resource Officer.
☐ Unintentional/Accidental Damage: When a device is damaged as a result of unintentional or
accidental circumstances, the student and student’s parent/guardian will be assessed the
following fees:
o For the first occasion, the actual cost of repair or $100, whichever is less.
o For the second occasion, the actual cost of repair or $200, whichever is less.
o For the third and any subsequent occasions, the actual cost of repair or the actual
replacement cost, whichever is less.
As of today’s date, you owe the school $_________ for the repair of the Chromebook that was
issued to your student. If the payment of this technology repair fee will be an economic hardship
for your family, please contact me directly about establishing a payment plan or to request a
waiver, which will only be granted in accordance with MCS Policy 6805 (Student Fees). The
technology repair fee may be paid through our Online Payment System (found on the school
website under “Online School Payments” under the drop-down menu for “Parents”) or by
submitting cash or check (made payable to ____________ School).
Please contact me at [insert phone number] if you have any questions or concerns. Thank you for
your immediate attention to this matter.
Sincerely,
Principal’s Name
School Name