Cardiff University Code of Practice on Placement Learning
Health and Safety Risk Assessment Form
Placement provider
Company:
Location:
1. General control measures
Has the placement provider
confirmed receipt and
acceptance of your written
communication?
Has this placement provider
been used before and been
reviewed with regard to
health and safety?
If ‘Yes’, do any concerns
remain unresolved?
Does the placement provider
have a H&S advisor?
Will the student receive
sufficient briefing?
2. Risk assessment and
further specific actions
necessary
Student or student group
Start and end dates
Action necessary?
Action completed?
Action necessary?
Action completed?
Action necessary?
Action completed?
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Risk
profile:
high /
med / low
Work factors
Travel and transportation
factors
Location and/or regional
factors
General/environmental health
factors
Individual student factors
Insurance limitations
3. Conclusions
Is a site safety visit required
before placement is
approved?
Are the risks tolerable such
that the placement can be
approved?
Yes/No
Yes/No
Prepared by:
Date:
Have the above actions being completed?
Yes / No
Placement approved by:
Signed:
Date:
Based on UCEU Health and Safety Guidance for the placement of Higher Education Students.
Appendix 2 - Cardiff University Code of Practice on Placement Learning
Cardiff University Placement Agreement Form
Student Name:
Student ID Number:
Allocated School Contact:
Designated supervisor at the placement
host organisation/institution:
Name:
Email:
Telephone:
Brief description of the nature of the placement
Outline of the principal duties of the student
The Academic School will:
 Provide a programme of learning that will enable students to develop and document
their skills and knowledge.
 Provide each student with clear and comprehensive information on all aspects of the
placement, designated roles and responsibilities, and available support.
 Where opportunities with a new placement provider are being established, ensure that
the placement will provide a sufficiently challenging environment in which the
programme learning outcomes can be met.
 Ensure that programme aims and assessment requirements are understood by
placement providers.
 Conduct an initial health and safety assessment of each placement, ensuring that any
identified risks are appropriately managed by the placement provider.
 Communicate with students throughout the placement and support and monitor student
engagement.
 Provide appropriate assessment opportunities that enable learners to meet and
demonstrate achievement of the relevant learning outcomes.
 Provide timely feedback on assessments that supports and promotes effective learning.
 In accordance with the Student Attendance and Engagement Procedure, for placements
(or a period of study away from the University) greater than four weeks on a taught
programme Heads of School will specify minimum requirements for demonstrating
engagement and ensure that the minimum requirements are monitored and recorded
throughout the placement period.
 Signpost the full range of support services available to Cardiff students whilst on
placement.
 Ensure that all students on relevant programmes of study have an equal opportunity to
benefit from placement learning.
 Ensure that reasonable adjustments are made for disabled students, working with the
student, the placement provider and the Disability and Dyslexia Service as appropriate.
 Ensure all programmes are managed and operated in accordance with the relevant
Senate Regulations and Senate Assessment Regulations.
 Provide appropriate support where difficulties arise.
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The student will:
 Confirm with the School and placement provider as soon as possible:
o acceptance of an offer of a placement;
o the date on which the placement will begin and the expected date of completion;
o the name of the appointed supervisor at the host organisation.
 Ensure their contact details for the duration of the placement are kept up to date on
SIMS.
 Maintain contact with the University throughout the placement period.
 In accordance with the Student Attendance and Engagement Procedure, students will
satisfy minimum requirements for demonstrating engagement as specified by the Head
of School.
 Understand the health and safety issues relating to the placement and contribute where
appropriate to the risk assessment exercise.
 Learn about the culture of the placement host and uphold values of dignity, respect and
courtesy.
 Engage fully in the placement experience to ensure that they are able to make the most
of their programme and maximise their potential.
 Complete and submit assessments on time (both formative and summative).
 Utilise feedback received on assessments to improve future work.
 Recognise the skills they are developing and be able to articulate and record these
appropriately.
 Inform appointed supervisors and University contacts of any issues that arise in the
course of the placement.
 Fulfil the expectations of the Cardiff University Student Charter.
The placement host will:
 Engage students in a challenging environment which will allow them to achieve the
placement learning outcomes.
 Be fully cognisant of the programme aims and assessment requirements set out by the
University.
 Ensure the health and safety of students. This will include contributing to the initial
University-led risk assessment, providing an induction and any relevant training, and
maintaining an environment which is free from harassment and discrimination.
 Maintain effective mentoring and supervision.
 Provide reports and feedback on student activities and performance in accordance with
programme requirements.
 Communicate to the University any issues which arise in the course of the placement.
Confirmation of the placement host’s
insurance cover:
Details of any salary to be paid to the
student:
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