FACULTY OF EAIT– FACULTY WORKSHOP GROUP
OCCUPATIONAL HEALTH AND SAFETY COMMITTEE
Minutes Meeting #1 for 2014
Date:
Time:
Location:
Purpose:
1st April 2014
2:00-2:30
Mansergh-Shaw Lunchroom 45-125
To discuss FWG OHS issues.
Attendees/Invitees
Name
Ray White
Mark Lynne
Wayne Jenkins
Keith Lane
Jason Herriot
Shayne Gillis
Dejan Subaric
Grant Tayles
Eddie Platt


X






Contact
ray.white@uq.edu.au
m.lynne@uq.edu.au
w.jenkins@uq.edu.au
klane@itee.uq.au
j.herriot@uq.edu.au
s.gillis@uq.edu.au
d.subaric@uq.edu.au
g.tayles@uq.edu.au
e.platt@uq.edu.au
Working Area
FWG Deputy Manager
Mansergh-Shaw Store
Acting Supervisor Light Engineering Wksp
Supervisor Development & Arch Workshop
Acting Supervisor Precision Eng Workshop
Supervisor Heavy Eng Workshop
WHSR Instrumentation Wksp Mansergh-Shaw
WHSR Development Wksp Hawken.
Faculty WHS Manager
Agenda
Item
Topic
A1
Confirmation of previous minutes
A2
Brief summary from WHSR committee
A3
Business arising from previous meeting
A4
Standing Agenda Items
A5
New business for information and consideration.
FWG OHS Committee 1/04/14
Discussion
Item
A3.1
Equipment database
Topic
A3.2
General Workshop tidiness
A3.3
E-Stops fitted and updates
A3.4
Competency Assessment
A3.5
Equipment Lockout training
A3.6
AEB access pit to Heavy Eng workshop.
A4.1
OH&S Minor Works Funding
A4.2
OH&S Training
A4.3
Review of Major Incidents
A4.4
Workshop Audits
A5.1
Report from EAIT Faculty OHS Committee Meeting
FWG OHS Committee 1/04/14
Action Items – Active
Action
A3.1 Equipment Database
Due Date
1/12/13
1) Equipment/plant maintenance
database.
2) Equipment manuals.
A3.2
General Workshop tidiness
On going
A3.3
E-Stops fitted and updates
1/3/14
A3.4 Competency Assessment
31/9/13
A3.5
Lockout training
4/10/13
A3.6
AEB access pit to Heavy Eng
workshop.
FWG OHS Committee 1/04/14
Comment
Who
1. Equipment Database: This will be a
RW/Joy Wang
local asset register, this register will
Workshop
hold all the workshop equipment
supervisors
records including preventive
maintenance records. Currently
compiling equipment information from
the Heavy Engineering workshop.
The database will also be used to
manage the loaning out of workshop
equipment.
2. Audit of workshop equipment
manuals is taking place, manuals to
be sorted and filed correctly so that
they are readily accessible.
1) Highlight the need to keep all
1)All workshop
emergency exits clear and that each
staff
workshop supervisor is responsible for
2) RW
assuring that their workshops are kept
clean and tidy.
With the exception of the Light Eng EBA,PK
stops have been fitted to all workshop
Workshop
equipment. E-stops are fitted to most of
supervisors
the larger equipment in the Light Eng
workshop and once the workshop
equipment suitability is audited the
balance of the equipment will have E stops
fitted. Workshop supervisor are
responsible for assuring that e-stops are
used correctly.
All equipment competency assessments
RW,ML,
are completed. All workshops staff are
currently in the process of completing the
assessments. Mark Lynne to meet with
workshop supervisors to assist with rollout.
All FWG staff must completed equipment
RW,ML.
Lockout/Tagout training. Online induction
and Lockout stations to be setup, in the
meantime untrained staff must contact the
workshop supervisor or WHSC to lockout
equipment.
Investigate the gaps in the pit door to stop RW,SG
any spillage or item falling through:
Engineers are currently redesigning the pit
door to handle increased capacity and
correct the gap problem. Below the pit
door chevron pattern to be painted on floor
and adjustable barriers installed.
A4.1
OH&S Minor Works Funding
Particle dust extractor for grinding room
AEB (Heavy Eng Workshop) workshop.
Quote for $21,000 to upgrade extractor.
A4.2
OH&S Training
Keith Hitchcock enrolled to attend doggers
course.
RW
Nil
A4.3
Review of Major Incidents
A4.4
Workshop Inspection reports
New Business
Action
A5.1 Report from EAIT Faculty
OHS Committee Meeting.
Due Date
Comment
Who
The following relevant points were raised at
the meeting on 27 March 2014;
 The FWG reported no incidents or
accidents occurred since the last meeting;
 An overview of the Electrical Safety
Testing process used in the faculty was
provided by RW to the committee following
a question from the Exec Dean (Acting)
 The School of Chemical Engineering have
integrated OHS information into their
electronic newsletter.
 Narelle McCallum (UQ OHS Unit) advised
the committee of the following;
o
All school/unit OHS Committee’s
should have an OHS Management Plan that
is reviewed annually.
Action: Investigate writing FWG OHS
management plan.
RW, ML
o
The EAIT Fire warden register will be
maintained through a single source on the
P&F website. A checklist will be emailed to
Fire Wardens every 6 months to enable
contact details to be updated.
Action: Training available for Fire
wardens.
FWG OHS Committee 1/04/14
FWG fire wardens
o
The OHS Unit will commence a UQ
OHS Forum on 3 April 2014.
RW, ML
Action: Ray White and Mark Lynne to
attend.
o
An OHS Governance Policy will be
released to detail all the changes to OHS
systems and procedures
o
Improper storage of obsolete
equipment has resulted in a significant
injury. All units should endeavour to keep
their areas clear and dispose of unwanted or
obsolete items or equipment.
Action: Dispose of unwanted or obsolete
items or equipment.
Workshop
supervisors
o
The Lawlex compliance system will
provide subscribers with updates on
changes to relevant legislation.
Action: Mark Lynne to subscribe.
o
Funded places are available on a
WHSO update course being run at UQ on 911 April 2014
o
Hearing tests for staff require a
hearing test referral form, accompanied by
an authorised RISQ form, to be submitted to
Fiona Coulthard
o
All OHS procedures are being
transferred to the UQ PPL. Those only
requiring reformatting to integrate into the
PPL are not being circulated for review.
However, policies and procedures that do
require review will be circulated for comment
prior to their insertion into the PPL.
Meeting closed 2:45pm
Next meeting 2:00pm 2nd July 2014.
FWG OHS Committee 1/04/14
ML