Minutes Meeting #2 for 2014

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FACULTY OF EAIT– FACULTY WORKSHOP GROUP
OCCUPATIONAL HEALTH AND SAFETY COMMITTEE
Minutes Meeting #2 for 2014
Date:
Time:
Location:
Purpose:
2nd July 2014
2:00-2:30
Mansergh-Shaw Lunchroom 45-125
To discuss FWG OHS issues.
Attendees/Invitees
Name
Ray White
Mark Lynne
Wayne Jenkins
Keith Lane
Gary Manning
Shayne Gillis
Neil Duncan
Eddie Platt
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Contact
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Working Area
FWG Deputy Manager
Mansergh-Shaw Store
Acting Supervisor Light Engineering Wksp
Supervisor Development & Arch Workshop
Supervisor Precision Eng Workshop
Supervisor Heavy Eng Workshop
WHSR Precision Wksp Mansergh-Shaw
Faculty WHS Manager
Agenda
Item
Topic
A1
Confirmation of previous minutes (available on FWG website)
A2
Brief summary from WHSR committee
A3
Business arising from previous meeting
A4
Standing Agenda Items
A5
New business for information and consideration.
FWG OHS Committee 9/07/14
Discussion
Item
A3.1
Equipment database
Topic
A3.2
General workshop tidiness
A3.3
E-Stops fitted and updates
A3.4
Competency Assessment
A3.5
Equipment Lockout training
A3.6
AEB access pit to Heavy Eng workshop
A3.7
FWG OHS management plan.
A3.8
Training for Fire wardens.
A3.9
UQ OHS Forum
A3.10
Two Yearly Hearing test
A4.1
OH&S Minor Works Funding
A4.2
OH&S Training
A4.3
Review of major Incidents
A4.4
Workshop Inspections
A5.1
Report from EAIT Faculty OHS Committee Meeting
A5.2
ENGG 1100 Workshop
A5.3
Test & Tag
FWG OHS Committee 9/07/14
Action Items – Active
Action
A3.1 Equipment Database
Due Date
1/12/13
1) Equipment/plant maintenance
database.
2) Equipment manuals.
A3.2
General Workshop tidiness
On going
A3.3
E-Stops fitted and updates
1/3/14
A3.4 Competency Assessment
31/9/13
A3.5
Lockout training
4/10/13
A3.6
AEB access pit to Heavy Eng
workshop.
A3.7 FWG OHS management plan.
FWG OHS Committee 9/07/14
1/4/14
Comment
Who
Equipment Database: This will be a local
RW/Joy Wang
asset register; this register will hold all the
Workshop
workshop equipment records including
supervisors
preventive maintenance records. The Light
Eng Wksp is the last workshop to have the
database system setup. The database will
also be used to manage the loaning out of
workshop equipment.
Audit of workshop equipment manuals is
taking place.
All new equipment that is purchased for
the FWG must be entered into the
equipment database.
Highlight the need to keep all emergency
All workshop staff
exits clear and that each workshop
supervisor is responsible for assuring that
their workshops are kept clean and tidy.
With the exception of the Light Eng, EAll workshop staff
stops have been fitted to all workshop
equipment. Once the layout plan for the
Light Eng workshop is complete the E
stops will be fitted. Workshop supervisors
are responsible for assuring that e-stops
are used correctly.
All workshops staff must complete
RW,ML,
workshop equipment competency
assessments, currently 70% of staff have
completed CA. Mark Lynne to meet with
workshop supervisors to assist with rollout.
All FWG staff must read equipment
RW,ML.
Lockout/Tagout Risk Assessment and
SOP. Lockout stations to be setup in each
workshop, in the meantime staff must
contact the workshop supervisor or Mark
Lynne to lockout equipment.
Engineers are currently redesigning the pit RW,SG
door to handle increased capacity and
Gillian Di Corleto
correct the gap problem that will stop any
spillage or items falling through. Below the
pit door chevron pattern to be painted on
floor and adjustable barriers installed.
RW,
All school/unit OHS Committee’s should
have an OHS Management Plan that is
reviewed annually. Investigate if the EAIT
OHS management plan is suitable.
A3.8 Training for Fire wardens.
1/4/14
A3.9 UQ OHS Forum
1/4/14
A3.10 Two Yearly Hearing test
1/4/14
A4.1 OH&S Minor Works Funding
EAIT Fire warden register will be
maintained through a single source on the
P&F website. A checklist will be emailed
to Fire Wardens every 6 months to enable
contact details to be updated. Confirm
with P&F about training and update of
checklist.
The OHS Unit will commence a UQ OHS
Forum on 3 April 2014.
An OHS Governance Policy will be
released to detail all the changes to OHS
systems and procedures. The next OHS
Forum is scheduled for 29 July.
Staff will be notified one month before
their hearing test is due, staff must
complete a hearing test referral form and
submit it to Deborah Outhwaite, Deborah
will submit a RISQ form to the hearing test
unit and the unit will contact the staff
member to arrange an appointment. Need
to include CPR. Staff to contact ML if they
receive a renewal notification from an
outside source.
Particle dust extractor for grinding room
AEB (Heavy Eng Workshop) workshop.
Quote for $21,000 to upgrade extractor.
EP, FWG Fire
wardens
RW
ML, All Staff.
RW, WJ
TIG Brush Stainless Steel Weld Cleaning
System. TIG cleaning system eliminates
the need to use pickling paste which is
highly toxic and hazardous.
A4.2
OH&S Training
Unist (minimum quantity lubrication)
coolant mist spray for CNC mill in Light
Eng Wksp.
Request that all Fire wardens attend Fire
safety Training if they have not yet done
so or if the training was undertaken more
than 5 years ago.
Fire Wardens
Nil
A4.3
Review of Major Incidents
A4.4
Workshop Inspection
reports
FWG OHS Committee 9/07/14
Although the WHSR is responsible for
ensuring that the Workshop Inspections
are completed it is a task that can be
shared around the workshop staff to get
more input and to ensure it is performed
regularly.
Workshop staff
New Business
Action
Due Date
Comment
•
A5.1 Report from EAIT Faculty
OHS Committee Meeting.
A5.2 ENGG 1100 workshop
2/7/14
A5.3 Test and Tag
2/7/14
The OHS Unit advised that the UQ
Incident Management System had
reached the threshold of its capabilities
and requirements for a replacement
system were being evaluated.
•
The review of many of the policies
and procedures relating to safety within
the UQ PPL is ongoing. All staff were
advised to take the opportunity to review
these documents and comment
accordingly.
•
Comments are being sought by the
OHS unit regarding the content and
structure of the OHS training courses
available through the staff development
unit.
Comments on any items above to be
emailed to RW by 4july 20141.
What level of OHS responsibility does the
FWG have over the ENGG 1100
workshop.
Test and tag audit report to be supplied to
workshops upon completion of 6-monthly
testing.
Meeting closed 2:35pm
Next meeting 2:00pm 30th September 2014.
FWG OHS Committee 9/07/14
Who
RW, ML
RW/KL
RW
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