Stratford Branch NZSG WW1 project
PROJECT PLAN
September 2013
 Discuss the project at Branch meeting
 Art Gallery & Archives Meet with Director of Percy Thomson Officer at Stratford District Council
October 2013

Book Percy Thomson Gallery for late July/Aug 2014.
 Discuss with local teachers, the idea of a competition for local primary & secondary students
November 2013

Meet with Archives Officer at Stratford District Council

Make application for Grant with Department of Internal Affairs

Write to Stratford Branch RSA
December 2013

Meet with Director of Percy Thomson Art Gallery
January 2014
 Design a poster advertising the competition for school students. Discuss with teachers, the rules for the competition and the media that can be used.

Meet with Director of Percy Thomson Gallery & Archives Officer at Stratford District Council

February 2014

Start to compile biographical notes and photos of WW1 servicemen and women from Central
Taranaki
 Meet with Archives Officer at Stratford District Council

March 2014
 Send out posters advertising the School students’ competition to the Central Taranaki Schools.
Also, send them a “My WW1 Ancestor” lesson plan (as many schools will be planning an Anzac
Day unit).

Invite schools to use Branch resources for research.
 Meet with Director of Percy Thomson Gallery & Archives Officer at Stratford District Council

April 2014

Approach some local people to judge the schools’ competition

Continue to compile biographical notes and photos of WW1 servicemen and women from
Central Taranaki

Letter to the Editor of local newspaper inviting local families with WW1 servicemen to become involved in the display.
 Meet with Director of Percy Thomson Gallery & Archives Officer at Stratford District Council
May 2014

Contact schools inviting them to submit competition entries.
 Meet with Director of Percy Thomson Art Gallery to discuss layout of display area and their/our requirements eg glass cabinets for displaying family memorabilia.

Plan the “Opening Night” at Branch meeting

Meet with local RSA representative to arrange to borrow white crosses etc.

Invite Mayor (or other) to open the display and other speakers
 Place details of display in “What’s Coming Up” section of local newspaper
June 2014

Invite schools to book to view the display and the competition entries.
 30 th Send out invitations to the Opening Night
 30 th Schools’ competition closes

Meet fortnightly with Director of Percy Thomson Gallery & Archives Officer at Stratford District
Council
 Opening night invitations to be sent out
July 2014

Planning meeting for refreshments etc for Opening Night.
 Invite the press to Opening Night
 Rosters for branch members to be on duty at the display.

Meet weekly with Director of Percy Thomson Gallery & Archives Officer at Stratford District
Council
 Article in local newspaper
 Set up displays

Opening Night, including awarding prizes for school students’ competition

August 2013

Display to be open every day for 3 weeks

After the final day, dismantle the display & return borrowed items
 Arrange for competition entrants to collect their entries
 Pay all accounts-balance sheet

Thanks letters to those who have helped with the display