Table of Contents
Using the Guide ...........................................................................................................................6
Phases of Emergency Management ...........................................................................9
Mitigation and Prevention ..................................................................................................11
Mitigation and Prevention Checklist ......................................................................................12
Preparedness............................................................................................................................15
Preparedness Checklist ...........................................................................................................16
Response ....................................................................................................................................19
Response Checklist .................................................................................................................20
Recovery ...................................................................................................................................23
Recovery Checklist .................................................................................................................24
Incident Command
Levels of Emergencies ..................................................................................................................28
Understanding the Impact of Large Scale Disasters .....................................................................29
Professional and Legal Responsibilities for Emergency Preparedness ........................................30
Introduction to Incident Command System ..................................................................................32
Incident Command in Schools ......................................................................................................33
The Emergency Management Response Team .............................................................................34
Practicing the Plan: Levels of Practice and Exercise ...................................................................35
Emergency Responsibilities ..........................................................................................................36
Communication
Communication During an Emergency .....................................................................................40
Dealing with Rumors ...................................................................................................................41
Technology ...................................................................................................................................42
Strategies with Parents & Community ......................................................................................43
Sharing Information with Parents .............................................................................................44
Communicating with the Media .................................................................................................45
Sample Statements to the Media ................................................................................................46
Sample Letters to Parents ...........................................................................................................47
District Plan
Checklist for District Planning ......................................................................................................50
Forming the District Support Team ..............................................................................................51
District Support Team Emergency Numbers ................................................................................53
Local / Regional Emergency Response Numbers .........................................................................54
Potential Hazards (Part 1) .............................................................................................................55
Hazards of the Area (part 2) ..........................................................................................................56
Visitor Screening Policy/Access Control ......................................................................................57
School Plan
Checklist for School Planning ......................................................................................................60
Creating the School Emergency Management Response Plan .....................................................61
Forming the Emergency Management Team ................................................................................62
Suggested Steps for Team Formation ...........................................................................................63
ICS/Emergency Response Team Roles and Responsibilities .......................................................64
Cover Page for School-Centered Plan............................................................................65
Staff Skills Inventory ....................................................................................................................66
Emergency Response Team Assignments ....................................................................................67
Teacher Survey Students Needing Assistance..............................................................................68
Students Needing Special Assistance: Master List.......................................................................69
Classroom and Building “Hazard Hunt” ......................................................................................70
Classroom and Building “Hazard Hunt”: Master List ..................................................................71
Assembly Area (Outdoors, for Standard Evacuation) ..................................................................72
Alternate Building Location (Walking Distance) .........................................................................73
Alternate Building Location (Requiring Transport) .....................................................................74
Student Accounting and Release ..................................................................................................75
Orientation and Training Schedule ...............................................................................................76
Drill Schedule and Log .................................................................................................................77
Emergency Team “Toolbox” ........................................................................................................78
Emergency Management
Emergency Management Checklist .............................................................................................80
Universal Emergency Procedures: Introduction ..........................................................................81
Universal Emergency Procedures...................................................................................81
• Evacuation ..................................................................................................................................81
• Reverse Evacuation ....................................................................................................................81
• Severe Weather Safe Area ..........................................................................................................81
• Shelter in Place ...........................................................................................................................81
• Lockdown ...................................................................................................................................81
• Drop, Cover and Hold ................................................................................................................81
After Action Review Report ........................................................................................................82
Emergency Response (Alphabetical Index) ...............................................................83
• Accidents at School ........................................................................................................84
• AIDS / HIV Infection .....................................................................................................85
• Aircraft Emergency ........................................................................................................86
• Allergic Reaction ............................................................................................................87
• Assault ............................................................................................................................88
• Bomb Threat ...................................................................................................................89
• Bomb Threat (School Report) ........................................................................................90
• Bus Accident ..................................................................................................................91
• Chemical Hazardous Material Spill................................................................................92
• Death or Serious Illness ..................................................................................................93
• Earthquake ......................................................................................................................94
• Fire ..................................................................................................................................95
• Gas Leak .........................................................................................................................96
• Hostage Situation............................................................................................................97
• Kidnapping .....................................................................................................................98
• Poisoning ........................................................................................................................99
• Rape/Sexual Abuse .......................................................................................................100
• Suicide (5 page section)................................................................................................101
• Threat of Harm (8 page section) ...................................................................................106
• Trespasser/Intruder .......................................................................................................114
• Weapons .......................................................................................................................115
• Weather Emergency .....................................................................................................116
Recovery
Key Components of Recovery .................................................................................................118
General Strategies for Follow-up to Emergencies/Critical Incidents.......................................121
Critical Incident Stress Management .......................................................................................122
Teachers Helping Children After a Critical Incident ...............................................................123
Information Sheet to Share with Parents ..................................................................................124
Disasters and Their Effects ......................................................................................................125
Symptoms of Distress in Children ...........................................................................................125
Understanding Age-Appropriate CISM Interventions .............................................................126
The Talking Method & The Drawing Method .........................................................................127
Classmate Tragedy ...................................................................................................................132
Caring for the Care Provider ....................................................................................................133
Suggestions for Students Attending a Visitation or a Funeral .................................................134
Memorials.................................................................................................................................135
Suicide ......................................................................................................................................136
References and Resources
Glossary of Terms and Concepts ...........................................................................................138
References and Suggested Resources ....................................................................................142
Websites ...................................................................................................................................146
Kentucky State Police Posts ...................................................................................................147