PENDER ISLANDS HEALTH CARE SOCIETY
5715 CANAL ROAD, PENDER ISLAND, BC, V0N 2M1
PENDER ISLANDS HEALTH
CARE SOCIETY
FAX: (250) 629-3314
WEB: penderislandshealth.ca
TELEPHONE: (250) 629-3326
MINUTES OF DIRECTORS MEETING
Monday, November 16, 2015 (10:00 am)
Health Care Centre Meeting Room
Present: Wendy Hacking (President), Mel MacDonald, Marion Alksne, Al Bloomenthal, Tom Caston,
Carol Davis, Wendy MacDonald, Bruce Waygood (Past President), Robert Dill (Executive Director),
and Shannon Brayford (Recorder)
Regrets: John Pye, Trallee Dun, Dana Goedbloed, Barb Macpherson
The meeting was called to order at 10:02 am. President Wendy Hacking acted as Chair.
1. APPROVAL OF AGENDA
Moved by Mel MacDonald, seconded by Marion Alksne, to approve the agenda.
CARRIED
2. APPROVAL OF OCTOBER BOARD MINUTES
a. Minutes of Directors Meeting of October 19, 2015 at 10:00 am
Bruce Waygood recommended the omission of the word “their” on page 1 under the first bullet
point.
Moved by Wendy MacDonald, seconded by Carol Davis, to approve the October 19,
2015 10:00 am minutes as amended.
CARRIED
b. Minutes of the In-Camera Directors Meeting of October 19, 2015
Moved by Marion Alksne, seconded by Mel MacDonald, to approve the October 19,
2015 minutes.
CARRIED
3. BUSINESS ARISING
a. MAP Presentation
Chair Hacking invited comment on the request from Moving Around Pender (MAP). It was
generally agreed that PIHCS was not the appropriate agency to provide the requested support,
but that Chair Hacking and Executive Director Dill would write to MAP and to the Pender Island
Community Service Society (PICSS) voicing PIHCS’s endorsement of the project and
encouraging PICSS to consider supporting the community bus initiative.
b. Confidentiality Agreement
Al Bloomenthal presented an overview of the document. The members discussed the agreement
including insurance related implications. Executive Director Dill agreed that he would look into
these implications and report back.
Moved by Carol Davis, seconded by Tom Caston, to adopt the Confidentiality
Agreement as an attachment to the Society’s policy pending clarification of the
insurance issue.
CARRIED
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4. CORRESPONDENCE
a. Nurse Practitioner Pilot Project
Executive Director Dill provided an overview and noted that Nurse Practitioner Tracey Adams
would attend the December meeting to speak to the project. A discussion was held regarding the
implications for the clinic and the criteria by which the project would be evaluated. There was
general agreement that the board would wait until after speaking with Tracy before responding to
the correspondence.
b. Mental Health Substance Use Strategic Plan
Executive Director Dill provided an overview of the plan and a background on how these services
have evolved. The following points were discussed:
 Recommended revisions for the document.
 Whether the providers are subject to confidentiality agreements and training.
 The perceived benefits and challenges of off-island service providers compared with onisland providers.
5. EXECUTIVE DIRECTOR’S REPORT
Executive Director Dill provided a written report and made comments on the following:
a. Better at Home Program: Services are expanding.
b. Ambulance Roof Tender: It was generally agreed to discuss this during item 8b.
c. Insurance Review: Marsh Canada is willing to provide an overview and assessment of the
current insurance. It was generally agreed that Executive Director Robert Dill should seek a
formal appraisal of the facility’s capital cost replacement value.
d. Soundproofing: Wakefield Acoustics have quoted approximately $1000 to provide an
assessment.
e. AED Upgrades: The upgrades have been completed and Executive Director Dill provided an
overview of the options for recovering the costs. Following a discussion it was generally
agreed that the PICHCS would seek funding from the PICSS to cover these costs and, upon
receiving that funding, ask the for-profit locations to make a donation in kind to PICSS. Chair
Hacking requested that the website be updated to include the location of the AEDs.
f. Island Protective Services Personal Device Proposal: Executive Director Dill reported that,
at the request of the community nurses, the proposal is being reconsidered to include the
company LifeLine as well. Chair Hacking declared a personal conflict as a friend and client of
Island Protective Services. She asked Mel MacDonald to the chair the discussion and he
accepted. Under Acting-Chair MacDonald it was generally agreed to delay further discussion
until receiving the revised proposal.
g. Tru Value Cards: Available.
6. TREASURER’S REPORT
a. October Financial Statement
Following an overview of the statement, a proposal for placing funds into the existing GICs
was presented and discussed.
Moved by Al Bloomenthal, seconded by Wendy MacDonald, to approve the October
financial statement.
CARRIED
Moved by Al Bloomenthal, seconded by Tom Caston, to approve the acquisition of a
Guaranteed Investment Certificate in the amount of $40,000 from Coast Capital in
December 2015.
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CARRIED
7. OTHER BUSINESS
a. Christmas Party and December Board Meeting
The Executive Meeting will be held December 8, 2015 and the Board of Directors Meeting will
be held December 14, 2015. It was generally agreed that PICHCS will host a potluck at 5:30
pm on December 14, 2015 for the Board and staff. The PR Committee agreed to handle the
arrangements.
b. Staff Christmas Appreciation
Moved by Wendy Hacking, seconded by Mel MacDonald, that the Board provide a
$50 thank you appreciation to Board contract staff, a box of chocolates (or the like) for
the MOAs and Community Nurses, along with cards signed by the President.
CARRIED
8. COMMITTEE REPORTS
a. SGI CHAC
Carol Davis read Barb Macpherson’s written report on the most recent meeting. A discussion
was held regarding the letter sent to the Minister of Health regarding Nurse Practitioners
providing on-call support. It was generally agreed that members of the committee would
request a copy of the letter and that PIHCS would review the process at a future meeting.
b. Building Committee
Mel MacDonald provided an update regarding the potential PICSS funding and the
Committee’s decision to move ahead with their previous plans until the availability of that
funding can be determined.
Executive Director Dill reported on his conversation with Pete Fennel regarding the
replacement of the ambulance station’s roof. He noted that the work would be completed on a
cost-plus basis, starting in January 2016, with an anticipated budged of approximately
$35,000. He also commented that the Building Inspector, Chris Watson, had indicated that the
roof must meet current earthquake codes. It was generally agreed that Mel MacDonald and
Executive Director Dill would meet with Pete Fennel and Chris Watson before reporting back
at the next meeting.
c. Public Relations
Chair Hacking recommended the circulation of a newsletter prior to Christmas and the
committee agreed. Several suggestions for content were discussed including a notice that the
second physician position would be advertised early, an interview of key persons in the clinic,
and an announcement of the new services and service providers.
d. Strategic Planning and Governance Committee
Bruce Waygood reported that the committee had reviewed the cleaners’ contracts and would
present a revised contract to the board at a later date.
e. Better at Home Committee
Nothing to report.
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Wendy MacDonald commented on the advertisement for the second physician position and
recommended improving the description of Pender Island. Executive Director Dill noted that he
would send replacement text and ask that the notice include a link to the PIHCS’s recruitment
information.
9. FUTURE MEETING DATES
Board Meeting: Monday, December 14, 2015 (10:00 AM Health Centre Meeting Room)
Exec. Meeting: Tuesday December 8, 2015 (12:00 PM Health Centre Meeting Room)
Moved by Carol Davis, to adjourn the meeting at approximately 12:09 pm.
CARRIED
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