CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
3.1
Description
Evidence
Identified Needs
The district has addressed the special
educational needs of migratory children
(including preschool) as identified in the State
Service Delivery Plan and local needs
assessment. Sec
1304(b)(1).
District Level
⧠ A. Description of the procedures used
to identify the needs (academic and
support) of migrant students PK-12.
⧠ B. Listing of the data reports used to analyze
the needs of migrant students including use of
Needs Assessment Report, Migrant Student
Information System (MSIS) iGrants data
reports,
etc.
⧠ C. Copy of MSIS Supplemental Services
Report demonstrating the migrant- funded
services
provided to students.
Building Level
⧠ D. Documentation informing building
staff of the identified needs of migrant
students in their building and the activities
to be conducted as noted in the approved
grant application.
Narrative
CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
Description
3.2
Services from Other Programs
The district selects migrant students to receive services from other
local, state, and federal educational programs on the same basis as
other eligible students (e.g., Title I Part A, LAP, etc.). Sec
1112(b)(1)(E)(ii).
Evidence
District Level
⧠ A. Description of
process used to identify
and select migrant
students to receive
services from other nonmigrant local, state, and
federal educational
programs.
Narrative
CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
Description
3.3
Coordinated Services
The district coordinates services with appropriate
non-district local, state, and federal programs to
provide migrant students a full range of services
that address their [unique] needs. Sec
1304(b), Sec 1306(a).
Evidence
District Level
⧠ A. Description of process used to
identify migrant students for
educational or educationally- related
services not provided by the district.
⧠ B. Copy of MSIS referral form
samples (if applicable), indicating
services migrant students
were referred to with notation that
services were received e.g., HEP, Skills
Center, GED
Programs, Early Learning
Programs, Work Source, parenting
classes, nutrition and health
education, etc.
Narrative
CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
Description
3.4
Priority for Service
The district has addressed the needs of Priority
for Service migrant students who are most atrisk of not meeting state academic and
achievement standards AND whose education
has been interrupted during the regular school
year. Sec 1301(1), Sec 1304(d).
Evidence
District Level
⧠ A. List of Priority for Services migrant
students noting the service provided in the
Migrant
Education Program and/or other programs
or a written explanation describing why the
PFS student will not be served.
Building Level
⧠ B. District-provided list of Priority for
Service migrant students in the building
noting services to be provided by
program(s) to meet their identified need or
a written explanation describing
why the PFS student will not be served.
Narrative
CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
Description
3.5
Graduation and Promotion
The district monitors the percentage of migrant
students enrolled in grades 7-12, eligible for
MEP services, which graduated or were
promoted to the next grade level. Government
Performance and Results Act 2012 – Title I,
Part C.
Evidence
District Level
⧠ A. Copy of most recent listing of
migrant students enrolled in Grades 712 who graduated or were promoted to
next grade level.
⧠ B. Copy of Secondary Credits Earned
Summary Report in MSIS.
⧠ C. Documentation of the process used
to ensure migrant students in Grades 912 are
accessing core academic instruction to
meet graduation requirements.
⧠ D. Four samples of secondary migrant
student schedules showing course
enrollments
(elective vs. required).
Narrative
CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
Description
3.6
Attendance
The district has policies or procedures in
place to address the attendance patterns of
migrant students. RCW 28A.225.010(d).
Evidence
District Level
⧠ A. Copy of MSIS Student Attendance Report
highlighting the students with 20 or more days
absent.
⧠ B. Copy of district policy or procedures regarding
attendance and extended absence
agreements ensuring the absence will not have an
adverse impact on the student’s educational
progress.
⧠ C. Sample copy of a completed extended absence
agreement (if applicable).
⧠ D. Description of process the district implements
for returning students to ensure the
absence did not have an adverse impact on their
education.
Narrative
CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
Description
3.7
Professional Development
All school personnel have been provided
professional development to enhance their ability
to
understand and appropriately respond to the
needs of migrant students. Sec 1304(c)(5); Sec
1304(c)(6)(B).
Evidence
District Level
⧠ A. List of trainings provided to all
school personnel as identified in approved
grant application professional
development plan. Note the number of
participants by position and
who delivered training.
Building Level
⧠ B. List of professional development
provided to school personnel.
⧠ C. Copy of invoices (if applicable).
⧠ D. Copy of sign-in sheets (if professional
development is provided within district).
Narrative
CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
Description
3.8
Annual Training
MEP staff annually receives required trainings to address
program rules and regulations. Sec 1304(c)(6)(B).
Evidence
District Level
Copies of registration confirmation
to attend annual trainings for the
following positions
(where applicable):
⧠ A.Recruiter.
⧠ B. Records clerk.
⧠ C. Graduation Specialist.
⧠ D. Student Advocate.
⧠ E. Documentation of annual onsite training with MSDR for
recruiter (if applicable).
Narrative
CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
3.9
Description
Evidence
I/R Time and Flexibility
The Migrant Education Program district
recruiter is allotted sufficient time and
flexibility to conduct identification and
recruitment activities throughout the district
boundaries. Sec
1304(c)(7).
District Level
⧠ A. Copy of district developed migrant
student identification and recruitment
(I/R) plan that includes:
• Mapping of recruitment boundaries.
• Process to ensure staff are fully
trained in recruitment requirements
and receive on-going training.
• Annual plan identifying peak
recruitment periods, locations to be
targeted, and process to conduct
program revalidations.
• Process to assess quality control
to ensure consistency in
identifying eligible migrant
students.
• Process to evaluate achievement of plan
and I/R efforts.
⧠ B. Copy of recruiter log demonstrating
recruitment activities.
Narrative
CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
Description
3.10
Records Clerk Time and Flexibility
The district’s program records clerk is provided
sufficient time to report the services migrant
students have received into the migrant student
database system (MSIS). Sec 1308 (a)(2).
Evidence
District Level
⧠ A. Copy of MSIS District
Reporting Summary.
⧠ B. Copy of records clerk schedule
demonstrating timeline for collection
of data and system
reporting.
Narrative
CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
Description
3.11
MGS/MSA Activities
The district’s Migrant Education
Program Graduation Specialist and/or
Student Advocate
ensure services are provided to meet the
identified needs of migrant students in
alignment with
state developed job descriptions. Sec
1304(b)(1).
Evidence
District Level
Graduation Specialist
⧠ A. List of student caseload and migrant funded
services provided.
⧠ B. Documentation of selection process and log
activity sheet demonstrating staff is meeting
the identified needs of migrant students including
academic/non-academic activities, student
advocacy, and post-secondary education career
exploration.
Student Advocate
⧠ C. Documentation of selection process and log
activity sheet demonstrating staff is meeting
the identified needs of migrant students including
academic/non-academic activities, student
advocacy, and post-secondary education and career
exploration.
Narrative
CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
Description
3.12
Parent Advisory Council
The district has a Parent Advisory Council (PAC) that is consulted in
the planning and operation
of the program. Sec 1304(c)(3).
Evidence
District Level
⧠ A. Listing of parent
advisory council
members. Meeting
minutes noting dates
members selected.
⧠ B. Copies of Certificate of
Eligibility indicating the
parent’s child(ren) are
eligible for the
program at the time of
election/appointment to the
council.
⧠ C. Copy of minutes/notes
of meeting where planning
took place.
Narrative
CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
Description
3.13
Parent Engagement
The district has implemented parent
engagement activities as noted in approved
grant
application. Sec 1304(b)(1).
Evidence
District Level
⧠ A. List of activities conducted with
migrant parents by date.
⧠ B. Copy of sign-in sheet with
migrant parents highlighted.
⧠ C. Copy of completed evaluation /
feedback process used with
engagement activities.
Narrative
CPR 2015-16
Title I C (Migrant Education) _____________________________________________________________________________________________________________
District
Program Monitor
Date
Description
3.14
Students Served
Activities charged are allowable, in compliance with federal statues
and regulations, and performance goals are achieved. 2 CFR 200 (d).
Evidence
District Level
⧠ A. Sample of staff
schedule and listing of
migrant students served
noting content area.
Narrative