DRAFT
1. Dennis √
2. Ian √
3. Don
Hawea Community Association Meeting
16 June 2015
7:15pm
Hawea Community Centre
PRESENT
Don Robertson, Dennis Hughes, Rachel Brown, Paul Cunningham, Ian Rae, Doug Brenssell, Barbara
Chinn, Sue Rutherford, Errol Carr.
APOLOGIES
Mike Thomas, Chris Robertson, Mike Cotter, John Taylor, Dave Sherwood.
MOTION:
“That the apologies be accepted.”
Moved: Dennis Hughes
Seconded: Barbara Chinn
CARRIED
PREVIOUS MEETING MINUTES ACCEPTED
ALTERATIONS => None
MOTION:
“That the minutes of the 19 May 2015 HCA Committee meeting be accepted as true
and accurate record.”
Moved: Paul Cunningham
Seconded: Ian Rae
CARRIED
MATTERS ARISING FROM THE MINUTES:
To Do List:

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Dennis & Mike Thomas have not yet met re SH6 L. Hawea turn-off
Dennis & Rachel have discussed QLDC support for an upgrade of walkway lighting.
Don has provided Alpine Community Trust with letter of support.
Meeting with Contact Energy re Foreshore Management Plan arranged for !9 June.
CORRESPONDENCE
Inward:
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19/5
21/5
26/5
26/5
30/5
5/6
9/6
9/6
Contact/Weka Web Design Com Fund application form
Diana Manson
Scott’s Beach water upgrade
Ian Greaves
Draft Community Plan/District Plan Review
Lyal Cocks
Confirming QLDC will grant $5000 to HCA
Ruth Harrison
Final Tracks Network Strategy
Chris Lumsden
Donation from Lydia Bradey book launch
Ben Elms
Hawea Domain
Liz Matheson
Minutes Destination Hawea meeting (3/6/15)
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Outwards:

24/5
Don Robertson
Letter of support for Upper Clutha Community Trust
Follow up:

Ian to write to Destination Hawea thanking them for the minutes, asking to be kept informed of
developments and signalling that HCA will be a party to the decision making about, and eventual
payment of the upgraded signage.
MOTION:
“That the incoming correspondence be received and the outward approved”
Moved: Dennis Hughes
Seconded: Paul Cunningham
CARRIED
FINANCIAL REPORT
Statement of Funds as at 12 June 2015
ANZ Cheque a/c SBS Deposit Plus Sundry Creditors
Plus Unbanked income
Less Unpresented Chqs
Total funds
$ 17,654.16
11,855.92
260.00
20.00
416.88
(Greenwaste key)
$ 29,373.20
PROJECTS
 Monthly income and expenditure noted below
REVENUE RECEIVED SINCE LAST MEETING
Members
Funds
Greenwaste
SBS Interest
Donations (to Thursday Grp and ANZAC)
Subs
Projects
Events
1540.00
32.64
500.00
100.00
20.00
ACCOUNTS FOR PAYMENT
Members
Funds
Southern Planning Group (Ann. Plan)
LHPM (ANZAC Construction-Equip Hire)
Stihl Shop (Foreshore/Thurs Grp)
Projects
Events
1724.46
92.00
460.48
I move that:
1. The report be received
2. Accounts for payment be approved.
Ian Rae
TREASURER
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MOTION => FINANCIAL REPORT
“That the Financial report be received and the accounts for payment be approved”
Moved: Ian Rae
Seconded: Doug Brenssell
CARRIED
Follow-up:

Ian to discuss with John Taylor the Thursday Group financial request re purchase of tools etc.
OTHER REPORTS
 Guardians: Report attached
o Barbara spoke to her report.
 Green Waste Report attached
o Dennis spoke to his report, noting that he, Owen Ford and John McCone were of one
mind about the need for the Green Waste operation to ‘lift the bar’ in terms of its health
and safety processes. Dennis indicated that it would likely require substantial financial
input by HCA ( he gave a rough estimate of $600-1,000) and asked that the Committee
approve him, Owen and John producing a proposal re improved health and safety
practices to bring to the July meeting. The Committee endorsed what Dennis was
suggesting and will await a costed proposal.
 Lake Hawea Community Centre
o Doug reported the kitchen is being used for commercial food preparation (cooking) and
is thus generating income.
 Wanaka Community Board
o Rachel reported that planning work is underway re ‘commercial zone’ in Wanaka, Albert
Town and Lake Hawea.
o She suggested that HCA take the lead in a project to get new toilets at the Hawea
Domain.
o She noted that the legal process has begun to resolve the Kidd’s Bush access matter.
MOTION = OTHER REPORTS
“That the reports be received.”
Moved: Don Robertson
Seconded: Paul Cunningham
CARRIED
GENERAL BUSINESS
Contact Epic Community Fund
 Dennis circulated the application form for the Fund.
 He asked committee members to contact groups/individuals and make them aware of the Fund
and direct them to the Hawea Community website.
 Noted that he and Sue would get another issue of HCA UPDATE out the following day promoting
the Fund.
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Foreshore Management Plan – follow up meeting arrangements
 Barbara and Dennis spoke to this and discussed arrangements re the meeting with Contact on
June 19th.
District Plan/Community Plan progress report (Paul, Don & Dennis)
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
A draft plan was received from Ian Greaves. Don and Dennis provided Ian Greaves with written
feedback.
Dennis and Paul met with Ian and gave verbal feedback and discussed the need to review and
update the 2020 HAWEA COMMUNITY PLAN. Thought is being given to committing to a
‘continuing process of updating’ via Community Meetings over the next year or so and first
addressing those sections of the Community Plan that have greatest implications for the District
Plan Review.
Distribution of monies from HCA financial reserves (Ian)
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Ian advised that after (i), reviewing the HCA’s balance sheet, (ii) taking into account forthcoming
expenditure (especially payment for the planner advising and assisting with the Committee’s
submissions to the District Plan Review process) and (iii), the various projects the Committee is
supporting, he was recommending that $2,000 be distributed to the community at this time.
After considering suggestions from Dennis, Sue, Paul, Doug, John Taylor and Rachel it was
agreed to:
 Grant $1,000 to the Hawea Flat School in recognition of (i), the considerable costs it is
facing re the forthcoming musical production and (ii), the Board of Trustees making the
school swimming pool available for community use during the long summer vacation ad
during evenings throughout the summer. [Follow-up: Dennis to write to the school and
inform them of this grant.]
 To allocate up to $1,000 to the Hawea Library for the WW1 display. [Follow-up: Ian and
John to meet with Jane (Librarian) to discuss the display area, the mounting of the
photographs etc.]
Motion: “That the Committee approve the following two grants, $1,000 to the Hawea Flat Primary
School and up to $1,000 to the Hawea Library.”
Moved: Ian Rae
Seconded: Paul Cunningham
CARRIED
Anzac Breakfast: Catering Supplies
*
Dennis brought left-over catering supplies to the meeting (6 packets of Instant Coffee, 2/3rd
bottle of Rum, 2 bottles coffee essence) and asked for suggestions as to what to do with them.
*
Meeting agreed that: (i), Coffee - 3 packets to be given to Community Centre (via Ian Rae), and
(ii), 3 packets to be held by Dennis for Community Meetings and monthly HCA meetings.
Rum/Coffee essence (for ‘rum coffees): HCA to retain these for the end of year Christmas
function and maybe any ANZAC functions next year.
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POSSIBLE COMMUNITY MEETING – DISASTER/EARTHQUAKE PREPAREDNESS

Errol Carr joined the meeting to advise that he is awaiting word from the QLDC and ORC re
delivering a workshop on the above. Likely dates for this Saturday morning community meeting
(hosted by HCA) will be either 11 July or 18 July. Errol and Paul Cunningham will co-ordinate.
HCA has allocated up to $300 for this workshop.
VISITORS (8.30pm)
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Dennis welcomed Graham Taylor, Jenny Moss and Judy Thompson of the Luggate Community
Association to the meeting.
Graham informed the HCA committee of the planning and arrangements for the Centennial of
the Red Bridge, and extended an invitation to a re-enactment of the Red Bridge’s 1915 opening
on the north-eastern bank overlooking the bridge at 11.00am on Saturday 24 October.
Graham, Jenny and Judy shared what they have learned about the history of the bridge and left
three recently published booklets about the bridge.
Follow-up:
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
Graham will send an invitation to the Hawea Community to attend the re-enactment and
partake of a centennial dinner to Errol and Sue for inclusion in the HCA UP-Date and the WHAT’S
HAPPENING IN HAWEA newsletters.
HCA to suggest a Hawea person (possibly a descendent of a Hawea settler family) who to speak
at the Centennial function. (NB: This matter to be put on the agenda of the July meeting.)
TO DO List
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Dennis & Mike Thomas to meet re possible ‘restricted speed zone’ at the SH6 L. Hawea Turn-off.
Ian – letter to Destination Hawea
Ian – thank you letter to Lydia Bradey
Dennis – inform Hawea Flat School of HCA grant
Ian & John to meet with Jane (librarian) re grant to Hawea Library
Ian & John to discuss Thursday Group expenditure request re purchase of tools
Errol & Paul – organising July Community Meeting re earthquake preparedness
Hawea speaker for Red Bridge centennial dinner (agenda item for July meeting)
MEETING CLOSED 9.40pm
NEXT MEETING: Tuesday 21 July
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GREEN WASTE REPORT [June 2015]
1. Green Waste income: I have given $1,540 of green-waste takings to Ian.
2. Annual mulching of green-waste: Bond Contracting from Invercargill has mulched about 75% of
the huge backlog of green waste. Unfortunately, the mulching machine broke down after 3 days
and had to be taken back to Invercargill for repair. I’ve yet to have discussions with QLDC but
am hoping to negotiate for two mulchings a year and, if that is agreed to, it maybe that the
mulching contractor is back around October/November. The quality of the new mulch is
satisfactory and it’s cooking away nicely.
3. Note: When speaking with the mulching contractor we (John McCone, Owen Ford and I) learned
that, after Invercargill and Gore, our green waste site is the third biggest (in terms of volume of
green waste) they work at.
4. Burning of the cabbage tree/flax heap: The amount of flax, toetoe, cabbage tree, and broom
being dropped off continues to grow. We have learned not to let the heap get too big and
recently John and Owen spent a whole day overseeing a successful burn of that heap – the
second burning in just 3-4 months.
5. Concerns: In an upcoming HCA UPDATE I will focus on the expectations and protocols for using
the Green Waste centre. Over the past few weeks there have been occasions when a few
people have misused the Centre (dropping off rubbish rather than green waste, dumping hardfill, paying for one trailer load of drop-off and taking in additional loads, and the like). And, one
or two are using the Centre without paying for their drop-off. John McCone and I have stepped
up our daily surveillance of what is happening at the Centre - and the word is getting around.
6. New volunteers: It’s good to be informing the Committee that I have several new volunteers. I
welcome Neal Brown, John Langley, Jim and Sue Adkins, David Paterson, Bruce Sutherland,
Lawrence Hardy and Sue Terry to the esteemed ranks of the Hawea Green Waste Saturday
volunteers.
7. Health and safety procedures: It’s time to lift the bar in terms of the health and safety
procedures at the Green Waste site. I had been thinking about this for some time and, with John
McCone & Owen Ford, considering the way we manage and operate the Centre. But, the tragic
death of a quarry worker in Canterbury a few days ago ended any prevarication on my part and
jolted us into action.
This will require financial expenditure. Before our July meeting I will circulate a proposal (with
costings) to implement safer work processes. In brief, the three initiatives that John, Owen and I
are looking at are: (i); halting public access onto the site while John and Bruce Horrell are using
heavy machinery to push-up green waste; (ii), having liability insurance (especially when
conducting approved burns of the flax heap) and (iii), maybe additional signage pertaining to:
 the responsibilities of users;
 explanations/directions pertaining to where users drive, unload and then exit the drop-off
area.
Dennis Hughes
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GUARDIANS REPORT FOR JUNE 16 MEETING
The Guardians met on Thursday 27th May.
Layby and Craigieburn toilet; John reported that the toilet had not been cleared of surrounding
vegetation, and the layby has been used as a toilet. Complaint re freedom camping should be made
to Council; John & Barbara inspected both areas on Thursday, including the Deep Bay toilet.
The Deep Bay toilet was very clean and the whole area is tidy. Toilet is being used rather than the
surrounding ground.
Layby has a great deal of toilet paper lying around
Craigieburn toilet is still not cleared of vegetation, & almost completely invisible.
Erosion Management Plan received from Contact. Dennis says to wait until the Foreshore
Management Plan discussion has been finalised.
Erosion profile was provided by ORC.
John Taylor’s report on the Foreshore Management Plan was presented and discussed. Dennis
emailed Daniel and reported concerns on the part of the HCA and Guardians about aspects of the
Plan. Contact Energy readily agreed to meet with the HCA and Guardians, and that meeting is
confirmed for Friday 19 June at 4.00pm. Meeting to include representatives from HCA, Guardians
(Don, Mike, & Barbara), & Daniel and Boyd Brinsdon (new manager of Roxburgh, Clyde and Hawea
dams).
Dennis confirmed that he had discussed with Boyd the status of Guardians. Guardians are
recognised, but Contact is instructed to deal only with HCA. Discussion about how best to change
status of Guardians i.e. an autonomous body rather than a sub-committee of HCA (‘affiliated to
HCA’). To be decided after discussion with Grant Fyfe.
Discussion about the need for the coffer dam. John thinks it should be demolished; reasons that a
breach would be more devastating than a more gradual flood down the valley during unusual lake
level rise. Neill Gillespie had remarked that the coffer dam is probably redundant. Further discussion
to be shelved until the Erosion Management Plan has been discussed (after the Foreshore
Management Plan has been finalised). Dave advised about Contact Energy’s Dangerous Dam Policy,
which is to be reviewed and discussed later, with the Erosion Management Plan.
Barbara Chinn
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