Minutes HCA mtg 20 October 2015
1. Dave Sherwin 
2. Dennis Hughes 
3. John Osborne 
Hawea Community Association Meeting
20 October 2015
7:33pm
Hawea Community Centre
PRESENT
Don Robertson, Dennis Hughes, Rachel Brown, Paul Cunningham, Doug Brenssell, John Taylor, Dave
Sherwin, Robert Devine, Laura Solbak, John Osborne, Barbara Chinn, Leslie Burdon
APOLOGIES
Mike Thomas (Police), Ian Rae
MOTION => Apologies be accepted
1ST
Doug Brenssell
2ND
John Taylor
CARRIED
MINUTES
ALTERATIONS => None
MOTION => MINUTES be accepted
“That the minutes of the 15 September 2015 HCA Committee meeting & Community Meeting be
accepted as true and accurate record.
1ST
John Taylor
2ND
Robert Devine
CARRIED
CORRESPONDENCE
Inward:


20/9/15 - Email: Ella Lawton re Grant for Community Development Officer
25/9/15 - Email: Abbey Lewis (Community Networks, Wanaka) re Upper Clutha’s
first Community Development Scheme

1/10/15 - Email: Daniel Druce (Contact Energy) re L. Hawea Erosion Management

Plan
20/10/15 – Email – Alison Brown – Lake Hawea Guardians new rules
Outwards:

9/10/15 - Email: Dennis to Daniel Druce re Erosion Management Plan meeting on
23 November,
MOTION => CORRESPONDENCE
“That the incoming correspondence be received and the outward approved”
1ST
Dennis Hughes
2ND
Doug Brenssell
CARRIED
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Minutes HCA mtg 20 October 2015
FINANCIAL REPORT
TREASURER’S REPORT for Committee Meeting 20 Oct 2015
Statement of Funds as at 17 Oct 15
ANZ Cheque a/c SBS Deposit Plus Sundry Creditors
Plus Unbanked income
Less Unpresented Chqs
$ 12,763.37
$ 11,969.52
$
130.00
$
20.00
$
809.04
Total funds
$ 24,073.85
(Greenwaste key)
(Sub)
PROJECTS
 Monthly income and expenditure noted below
REVENUE RECEIVED SINCE LAST MEETING
Members
Funds
SBS Interest
Subs
Donations
Projects
Events
Projects
Events
25.44
1140.00
10.00
ACCOUNTS FOR PAYMENT
Members
Funds
John Taylor - Foreshore
Dennis Hughes - Reimbursement
Di Turnbull – Thursday Gp – taps etc
208.35
505.02
95.67
I move that:
1. The report be received
2. Accounts for payment be approved.
Ian Rae
TREASURER
MOTION => FINANCIAL REPORT
“That the Financial report be received and the accounts for payment be approved”
1ST
Dennis Hughes
2ND
Doug Brenssell
CARRIED
OTHER REPORTS
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Minutes HCA mtg 20 October 2015
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Guardians Report => New Lake Hawea Guardians rules are attached. Meeting next
Wednesday. Barbara is putting a submission into QLDC on District Plan behalf of the
Guardians, main focus being water quality, storm water run offs & wilding pines.
Transformer box is being moved.
Green Waste => Report attached
Community Policing => No report this month.
QLDC Team Leader Horticulture Wanaka => Report attached
Lake Hawea Community Centre => Meeting tomorrow night.
Wanaka Community Board => Good news story: Closing paper roads for a swap for new
public access roads to and around the river at Hawea Flat/Devon Farms. Officially
announced tomorrow. Hawea track river track should open soon.
Foreshore Report => None. Flora Dora area is being worked on.
MOTION => OTHER REPORTS
“That the reports be received.”
1ST
Paul Cunningham
2ND
Robert Devine
CARRIED
GENERAL BUSINESS
 Anzac vigils (John) => Candlelight vigils on anniversary of deaths. Low key tribute to Katherine
Fox – 100 years since passing next Friday (October 23).
 Firewood: Thursday Group initiative (John T). Stocking up the firewood stores for community
distribution next winter.
 Boating matters (John T): Night-time navigation beacon; New Waterways launching fees for
boat ramps. New Boat fee is $50 for year 1 July to 30 June. John highlighted issues with the
new yearly period
 Contact - L. Hawea Erosion Management Plan, 5 year Review (Paul) => Consultation Meeting
on 23rd November – 10.00am at LHCC.
 Human waste on walk/bike tracks (John O). Possible signs pointing to toilets needed.
 Summertime fire risk (John O) => Some absentee section owners need reminding of risks.
 Christmas/NY events planning (John T/Dennis) => Pub needs to find a bigger parking area.
Discussions/solutions underway.
 Christmas Sign (Paul/Yeverley McCarthy).
 LHCC and Guardians representatives to HCA committee: To be decided at their respective
AGMs in the next week.
 District Plan follow-up (Paul) => Discussion around the HCA submission and highlighting need
for Accommodation and Business zoning.
 Goal Posts are to be put up in Hawea Flat reserve => Paul asks for approval for $159.68 of
funds for concrete. 1ST Paul Cunningham
2ND
Dave Sherwin CARRIED
 Contact to provide 2 steel seats on ‘ANZAC’ peninsula. Doug asks for approval for $260 for
wood to complete the job. (May not be needed) 1ST
Doug Brenssell 2ND
Paul
Cunningham
CARRIED
 Liz from Sailz highlighted issue with brush on footpath of Noama Terrace. Follow-up: Paul
and John O to have a look at the area and consider.
MEETING CLOSED 10:07pm
NEXT MEETING: 17 November 2015
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Minutes HCA mtg 20 October 2015
GREEN WASTE REPORT [October 2015]

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I have transferred $1,000 of green waste takings to the Treasurer.
Health/safety signs (2) have been ordered.
I’m delighted to report five new Saturday volunteers: Lyn Talbot, Bob Thompson, John Osborne,
Jude Battson and Jan Solbak. That makes my job of arranging rosters so much easier and, as well,
means that some of my long-time volunteers can take a well-earned rest.
I’m putting together a new roster. It will span 4 months – November, December, January and
February
Dennis Hughes
From: Diana Taylor [QLDC Team Leader, Horticulture Wanaka)
Scotts Beach Water Upgrade – restoration work is underway there and the area will be replanted in
grass. In the Autumn we will be planting native plants in this area. There will be a fence erected at the
top of the bank above the generator and another low fence alongside a section of the road by the
beach in an effort to improve the grass in this area, there will be some low native plants behind this
fence. The large Eucalyptus tree overhanging the toilets in this area will be felled on the 27th & 28th of
October the Thursday group will be collecting any usable firewood for distribution in the community.
Conifers Peter Fraser Park playground – these are scheduled to be removed 29th & 30th of October.
Possum control – Otago Pest Services will be again conducting Possum Control operations in the
Hawea area in November 2015 some of this may take in QLDC land, in these public areas they will be
using Timms Traps which pose no danger to humans or dogs.
Fence in front of Bowling Club – this will be removed as soon as we (Hort Team) have a chance to do it
– within the next 2 weeks.
Diana Manson | Team Leader Horticulture Wanaka
Queenstown Lakes District Council
P: +64 3 441 0499 | M: +64 021 241 4843
diana.manson@qldc.govt.nz
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Minutes HCA mtg 20 October 2015
GUARDIANS OF LAKE HAWEA
19 October 2015
HCA Inc Executive
cl- D Sherwin
Dear Dave
During the last twelve months the Guardians of Lake Hawea have spent some time reviewing their
Rules. Some changes have been made to incorporate an additional focus on the need for a
management plan to be developed.
The aim of such a plan is to ensure the lake’s water quality, biodiversity and ecosystems are
maintained, and managed sustainably.
The Guardians of Lake Wanaka are also working to ensure that all three deep water lakes in the
Queenstown Lakes District Council area are managed wisely.
The revised Rules are attached.
Yours sincerely
Alison Brown
Secretary Guardians of Lake Hawea.
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Minutes HCA mtg 20 October 2015
Rules of the
GUARDIANS of LAKE HAWEA
The Guardians of Lake Hawea shall be a sub-committee of the Hawea Community Association
Incorporated.
Aim: To ensure that Lake Hawea, its surrounds, its water quality and its biodiversity and ecosystems
are maintained, and managed sustainably and safely for the benefit of all.
The Guardians shall:

foster the development of a management plan for Lake Hawea;

liaise with users/stakeholders, and statutory authorities of the lake and its catchments;

ensure that water levels and conditions of usage by Contact Energy are adhered to;

contribute to any review of lake use, including any applications for consent to use the lake
and its catchments;

foster measurement and monitoring of lake conditions, its physical and biological properties
including water quality, biodiversity, biosecurity, lake use, and lake catchment use.
COMMITTEE
The Guardians shall be elected each year at the Annual General Meeting of the Hawea Community
Association Inc and consist of eight (8) persons. (They do not have to be HCA Inc members).
The Guardians shall elect their own Chairperson and Secretary.
A Chairperson shall not hold office for more than two years in succession.
The retiring Chairperson shall be part of the Committee ex-officio, i.e. in addition to the eight elected.
The committee shall have the power to co-opt a further two people who may contribute their
expertise or knowledge in any special subject under discussion.
The Quorum for Committee meetings shall be five (5).
Meetings are held on the 4th Wednesday of each month at 7.30pm.
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