COMMUNION PREPARATION AND SETUP
EARLY SERVICE
Objective: To prepare communion elements before Sunday morning and to
setup the communion table for the early service.
Please Note: The number of trays that need to be prepared will vary at
different times of the year and with the special services.
Preparation: To be completed before Sunday.
Prepare the juice trays:
The juice trays should have cups in them. If not, then
you will have to cup the trays.
Check the current setup chart for the number of
trays to prepare. Typically, a full setup is 28 trays but see
notes for special services below.
Fill juice cups to the level of the cup holder tray
insert. Do not over or under fill.
Check for defects as you’re filling the juice cups.
Discard any cup that has a crack, etc.
Put the juice trays in the refrigerator and cover with
a lid. You might consider stacking the trays in the
refrigerator in the same way that they’ll be set out. Setup on
Sunday morning is faster that way.
Prepare the bread trays:
Bread trays should have doilies. If not, then put a
doily in each tray.
Check the current setup chart for the number of
trays to prepare. Typically this is 24 trays, but see notes for
special services below.
Using the strainer utensil if need to eliminate any
crumbs and broken pieces.
8/15/2012
COMMUNION PREPARATION AND SETUP
wafers. ThisEARLY
should
cover the bottom of each tray with one
SERVICE
layer of bread and then be just a little more. This is to insure
there will
be enough
both morning
services,and
buttoavoid
Objective: To preparethat
communion
elements
beforefor
Sunday
setup the
communion
table for
the early
service.
wasting
too many
unused
wafers.
Please Note: The number of trays
that
need
to the
be prepared
will vary
different
times or
You
may
put
bread trays
backatinto
the cabinet
of the year and with theset
special
themservices.
out on the counter until Sunday morning. If
preparing on Saturday, and there isn’t a wedding, then you
Preparation: To be completed before Sunday.
may go ahead and set out the bread trays.
Prepare the juice trays:
The juice trays should have cups in them. If not, then you will have to cup the trays.
Worship
Service
completed
bythe7:30am
Check the
current setup
chart for Setup--Should
the number of trays tobe
prepare.
Simply count
number of
juice trays shown
on
the
chart.
Prepare
that
number
plus
five
more.
Sunday morning
Fill juice cups level with the cup “holder”. Do not over or under fill.
Check for
defects as you’re filling the juice cups. Discard any cup that has a crack, etc.
Setup:
Put the juice trays in the refrigerator and cover with a lid. You might consider stacking the
trays in the refrigerator in the same way that they’ll be set out. Setup on Sunday morning is
Check the current chart for setup and follow it.
faster that way.
Prepare the bread trays:
ALWAYS
trays,
astray.
you are setting them
Bread trays should have doilies.
If not,check
then putthe
a doily
in each
Check the current
the number
to prepare.
Doto
notset
prepare
extra
as you
out,setup
for chart
juiceforand
bread.ofIttrays
is very
easy
out
trays
that
did with the juice trays.
have
nothing
in pieces
them!
Using the strainer
utensil,
shake the
of communion bread over a trashcan to eliminate
any crumbs and broken pieces.
Chalice,
andone
showbread
Cover the
bottom ofpitcher
each tray with
layer of bread. Then, add just a little more! This is to
insure that there will be enough for both services.
You may put the bread trays
back into
the cabinet
or set them
on the
counter
Chalice,
pitcher,
bread
trayout
and
stand
areuntil
in Sunday
the safe.
morning. If preparing on Saturday, and there isn’t a wedding, then you may go ahead and set
out the bread trays.
Bread rolls are kept in the refrigerator. A backup
stock is kept in the top right of the freezer in the kitchen.
Make 3 small cuts in the center of the roll (one on each side
Setup:
Check the current
follow it.
andchart
oneforonsetup
theand
bottom)
Worship Service Setup--Should be completed by 7:30am Sunday morning
ALWAYS check the trays, as you are setting them out, for juice and bread. It is very easy to set
out trays that have nothing
in them!
Using
the measuring cup, pour two cups of juice into
Chalice, pitcher and
theshowbread
pitcher.
Chalice, pitcher, bread tray and stand are in the safe.
Bread rolls
are kept pitcher,
in the refrigerator.
Make 3 small setup
cuts in the
center setup
of the roll
(one on each
Chalice,
and showbread
This
never
side and one on the bottom)
changes:
Using the measuring
cup, pour two cups of juice into the pitcher.
Chalice, pitcher, and showbread setup
This setup never changes. See below.
Choir
Congregation
COMMUNION PREPARATION AND SETUP AND CLEAN UP
LATE SERVICE
Following the 8:15 service:
1.Consolidate the juice trays located on the table, in the narthex, and in
the balcony. Take trays to the transept balconies. Replenish trays
as needed. Typically about 8-10 trays need to be refilled. It is
most efficient to bring full trays up to the balcony and then bring
partials back down for refilling.
2.There should be enough bread in each tray for the second service.
However, always check and replenish if necessary.
3.Chalice, pitcher and showbread
room.
Take the chalice, pitcher and showbread to the setup
Pour the juice from the chalice back into the pitcher.
Rinse out chalice and dry. Place chalice and pitcher back
on the communion table. Pitcher goes on the right.
Get a new roll from the refrigerator. Make 3 small
cuts in the center of the roll (one on each side and one on
the bottom. Place on tray located on the table. Clean up following late service:
Retrieve trays from back of sanctuary, balcony, transepts,
and communion table and take to setup room.
mostly unused bread trays may be poured back into the container
labeled “Communion Bread”. Discard doilies. Wipe trays with a
clean cloth, replenish trays with new doilies and put trays into
cabinet.
Pour remaining juice into the sink (run a small stream of
water as you are doing this) and discard juice cups. Rinse juice
trays and dry. Replenish trays with cups. Put back into cabinet.
cloth.
Discard showbread along with the doily. Wipe with a clean
Pour juice in the chalice into sink. Rinse and dry. Cover
chalice with cloth sack.
Pour any juice left in pitcher into the sink. Rinse and dry.
Cover pitcher with cloth sack.
Put the chalice, pitcher, showbread tray and stand into the
safe. Do not lock the safe.
NOTES ON SPECIAL SERVICES:
General setup instructions above apply to most regular Sunday early
and late services.
Special services are held throughout the year as follows:
- Christmas Eve candlelight service – typically the later of the two
Christmas Eve services
- Ash Wednesday
- Maundy Thursday (may leave elements and not clean up until after
Good Friday)
- Sometimes Good Friday (not in recent years)
- Wednesday night Thanksgiving
For these services, typically a setup for only the front table is sufficient
perhaps with a few additional juice trays (current setup for 14 trays
sufficient for 560). Often the communicants will come forward to
receive the elements so no need to set up stations elsewhere. Double
check with the pastors how they plan to serve communion for those
services and adjust setup accordingly.
Typically a pair of volunteers can handle both setup and cleanup for
these services and any extra trays can be used for the following Sunday.
July summer schedule for single worship service:
During the single service for July, the late service setup is used plus
additional trays as needed for overflow:
- Transept balconies get two juice trays each instead of just one
- Overflow in the choir room gets two juice and two bread trays
Check with the pastors or Session Worship committee to verify
attendance estimates and overflow locations and adjust setup
accordingly.
Typically, two sets of volunteers – one for setup, and one for cleanup –
can handle July services.
SUPPLIES:
- Silver utensils – chalice, bread tray, pitcher – kept in safe in
communion prep room. Talk to Karl Hamilton for
repairs/replacements
- Communion trays for juice and wafers and lids – ordered from
Logos. Talk to Ken Najar for additional lids, replacements for
dented trays, etc. Additional juice tray lids ordered in early 2013
for transepts.
- Juice: Judy Matheny picks up juice from Sam’s as needed. When
supplies are low – less than ~ 6 bottles left – ask her to get more
- Wafers: wafers come from Logos Bookstore and Ken Najar can
order these. Usually can come in within the week. Order more
when ~ 8 boxes are left. Easiest to order a case of 40 boxes at a
time (rough estimate 2 months worth?). Turn invoice from Logos
in to church office.
- Plastic cups: come from Ken Najar at Logos. Order more when 2
boxes are left. Easiest to order a case of 12 boxes at a time
(approx. 2 months worth?) Turn invoice from Logos in to church
office.
- Doilies: Judy Matheny orders these from kitchen supplier. Order
more when < 50 are left. Michael’s and Walmart have Wilton cake
decorating doilies in an emergency
- Showbread: Pick up appropriate size and shape rolls from a local
bakery (Kroger, Publix, etc). Keep a stock in the refrigerator and
there is a red basket in the kitchen freezer top shelf for additional
stock of rolls so that they don’t mold.
- Misc supplies – paper towels, hand soap etc – volunteers typically
bring as needed or contact communion prep coordinator.
Occasionally a volunteer will take home used cloths to launder
and return clean.
REFERENCE:
-
each juice tray hold 40 cups
each box of cups holds 1000 cups
1 cup (8 oz) typically fills about 30 cups
so 1 tray is about 11 oz
30 trays for typical setup – enough for 1200
expect to use about 5 64 oz juice bottles for initial Sunday setup
and about 2 64 oz bottles to refill
- use 1 1/2 boxes of cups per Sunday
-
1 box of wafers is about 1 2/3 cup or 500 wafers
¼ cup rounded is approximately 70-80 wafers
1 box should fill about 6-7 trays
typical setup 26 bread trays
aim to use 4-5 boxes of wafers per Sunday (theoretically 20002500 wafers)
Revised 7-1-2013