6.4.1
ID BADGE POLICY
10/10
PURPOSE:
Bellin College is committed to providing a secure and customer focused work place. As part of
this goal, the College has established an identification badge system for all staff, faculty and
students to readily identify authorized personnel and to provide access to campus facilities.
I.
II.
III.
Definitions
a. ID Badge – The official identification for all employees, students and vendors. It
also provides security access to specified doors.
Requirements
a. Employees, students and vendors are responsible for safeguarding their own ID
badge. Lost or stolen ID badges should be reported immediately to Information
Technology Services to be disabled.
b. ID badges are the property of the College and are to be returned upon separation
from the College. Supervisors or appropriate designees are expected to collect ID
badge on the last day of employment. This applies to student employees.
c. Upon graduation, student ID badges are returned to and collected by Student
Services.
d. Academics Office is responsible for collecting student ID badges of students
leaving the College due to withdrawal or dismissal.
e. All badges are to be returned to student services (room 111) for disposal.
Issuance of ID Badge
a. Employees
i. New employees are required to obtain an ID badge within the first two
days of employment.
ii. Supervisors will submit employee badge request through SysAid one
week prior to employee start date.
iii. Official Bellin College photo will be taken during first two days of
employment. Photo can be taken prior to employment if feasible.
Supervisor will coordinate date and time with Student Services (room
111).
b. Students
i. Undergraduate
1. Undergraduate student photos should be taken during orientation
process by Student Services personnel.
2. VP of Student Services will coordinate photos for students unable
to attend orientation.
3. Individual submittal of photo for undergraduate students is not
allowed.
ii. Graduate
1. MSN students should make every attempt to have their photo taken
by Student Services personnel on campus.
2. MSN students unable to visit campus may submit photos for their
official Bellin College ID badge. Photos must meet the following
requirements.
a. Photo should be taken with a solid color background. A
blue background is preferred.
b. A clear photo should be submitted. Distorted photos will
not be accepted.
c. Photo can be taken with personal digital camera providing
it meets clarity requirements. Photo centers such as
Walgreens may provide an alternative option.
d. Photo should be submitted with the ability to view shoulder
height and above.
3. Graduate student badge creation request should be submitted to
Student Services by Graduate program administrative assistant.
IV.
Replacement ID Badge
a. Fees associated with replacement badges are defined below.
Lost, stolen or damaged badge
$10 replacement fee
Name change
Credential change due to completion of
educational degree or certification
$10 replacement fee
Faulty Card
Employee position change or role modification
resulting in title change
No charge
No charge
No charge
b. Replacement Procedures
i. Request for replacement must be made through Student Services (Room
111).
1. Administration Office personnel will communicate badge change
to IT services for deactivation of old badge and activation of new
badge.
ii. Fees must be paid prior to receiving replacement badge.