PRE TENDER
HEALTH & SAFETY
INFORMATION PACK
John Catanach
CMBC Corporate Asset & Facilities Management
Northgate House
Northgate
HALIFAX
West Yorkshire
HX1 1PS
John.catanach@calderdale.gov.uk
PROJECT NUMBER:
PROJECT NAME: RE-ROOFING OF AUDITORIUM ROOF – VICTORIA THEATRE
FOR: CALDERDALE METROPOLITAN BOROUGH COUNCIL
DATE: June 2015
Status: Revision: -
CONTENTS
A. INTRODUCTION
1. Statutory Declaration
2. General
3. Project Status
B. THE PROJECT
1. Project Name
2. Client
3. Client Contact
4. Principal Designer
C. DESIGN TEAM
1. Client Agent/Project Manager
2. Architect
3. Structural Engineer
4. Consulting Mechanical & Electrical Engineer
5. Quantity Surveyor
D. STATUTORY AUTHORITIES
1. Health & Safety Executive
2. Local Authority Building Control
3. Local Authority Town Planning
4. Local Authority Fire Officer
5. The Environment Agency
E. PUBLIC UTILITIES
1. Gas Company
2. Electricity Company
3. Water Company
4. Telephone Company
F. LOCATION OF PROJECT
1. Postal Address
2. Highway Designation
3. OS Reference
G. NATURE OF THE WORKS
1. Nature of Construction
2. As Fitted Drawings
3. Asbestos Materials
4. Fire Precautions
H. TIMESCALE
1. Timescale for the Work
2. Work After Practical Completion/Handover
3. Defects Liability Period
I. EXISTING ENVIRONMENT
1. Surrounding Land Uses
2. Existing Services
3. Existing Traffic Systems
4. Existing Structure & Features
5. Ground Conditions
6. Existing Drawings
J. THE DESIGN
1. General
2. Hazards
3. Structural Design
4. Method Statements
5. Other Matters
K. CONSTRUCTION MATERIALS
1. General
L. SITE WIDE ELEMENTS
1. General
M. OVERLAP WITH CLIENT'S UNDERTAKING
1. General
2. Method Statements
3. Basic Fire Precautions
4. Noise, Dust & Vibration
N. SITE RULES
1. General
O. CONTINUING LIAISON
1. Design Elements by Principal Contractor
2. Unforeseen Eventualities
P. OTHER MATTERS
1. General
Q. DESIGNER’S RISK ASSESSMENTS
Appendix A - Project Directory
Appendix B - Notification of Project (Information Copy)
Appendix C - Record of Revisions
Appendix D - Designer’s Risk Assessments and Safety Policy Statement
Appendix E - Contractor’s Health & Safety Information & Site Rules
Appendix F - Site Plan
Appendix G - Asbestos Survey
R. HEALTH AND SAFETY FILE
1. General
2. Minimum Contents
A. INTRODUCTION
A1. Statutory Declaration
This contract shall be carried out in full compliance with the Construction (Design &
Management) Regulations 2015
This Document is prepared by John Catanach, who is appointed as Principal Designer
for this Project. This document constitutes the Pre-Tender Stage Health & Safety
Information Pack.
The “Principal Contractor” recognises a duty to other “contractors” (including those
employed directly by the “client”) in so far as the CDM 2015 Regulations are applicable.
This includes a duty to any other part of the Principal Contractors organisation carrying
out works here.
The “Principal Contractor” is required to prepare the “Construction Phase Health and
Safety Plan” (incorporating responses to this document) and forward a complete copy to
the Principal Designer and client.
THE WORKS CANNOT COMMENCE UNTIL SUCH A PLAN HAS BEEN PREPARED
AND AGREED WITH THE CLIENT
The “Principal Contractor’s” attention is drawn to Health & Safety issues contained
elsewhere in the contract documentation preliminaries, contract specification and
drawings that are read in conjunction with this plan. The “Principal Contractor” must
ensure that his Health and Safety Policy is in accordance with:
Health and Safety at Work etc Act 1974
Management of Health and Safety at Work Regulations 1999
Construction (Design and Management) Regulations 2015
The “Principal Contractor” is required to ensure that any “Designers” responsible for any
design work instigated by him have sufficient knowledge, skills and experience in terms
of the Construction (Design & Management) Regulations 2015. The “Principal
Contractor” is required to ensure that any named or nominated “Contractors” responsible
for works instigated by him have sufficient knowledge, skills and experience in terms of
the Construction (Design & Management) Regulations 2015.
It is a requirement under the Construction (Design & Management) Regulations 2015
that “Contractors”, “Self Employed People” and “Suppliers” are to be made aware and
comply with the relevant portions of this Health & Safety Plan by the “Principal
Contractor”. Site Health & Safety Audits need to be carried out at regular intervals by an
“Appointed Competent Safety Advisor”, daily safety checks are to be made by site
managers/foremen and reports maintained on site.
A2. General
The purpose of this Plan is to ensure that risks or hazards involving health and safety
that have not been avoided completely are identified and recorded to enable the
Principal Contractor to take them into account when producing and developing his own
Health and Safety Plan.
The Principal Contractor will develop his Health and Safety Plan as part of his duties, in
particular ensuring cooperation between all his contractors to achieve compliance with
the rules and recommendations of the Plan and current health and safety legislation.
This Plan should not be considered in isolation but should be read in conjunction with
the other project documents including the bills of quantities, drawings and specifications.
A3. Project Status
a) The Designers were appointed
b) The Principal Designer was appointed May 2015
c) It is anticipated that the project will not exceed the notification threshold of 30 days
and more than 20 personnel on site.
B. THE PROJECT
B1. Project Name
The project is known as Re-roofing Main Auditorium Roof – Victoria Theatre Halifax
Victoria Theatre
Fountain Street
Halifax
HX1 1BP
B2. Client
Calderdale MBC Corporate Asset & Facilities Management
Contact Details: Mark Thomson
Economy & Environment
Northgate House
Northgate
Halifax
HX1 1UN
Tel: 01422 392050
Email: mark.thomson@calderdale.gov.uk
B3. Site Contact
Tim Fagan
Theatre Manager
Communities Directorate
Victoria Theatre
Fountain Street
Halifax
HX1 1BP
Tel: 01422 351156
Email: tim.fagan@calderdale.gov.uk
B4. Principal Designer
John Catanach
Calderdale MBC
Corporate Asset & Facilities Management
Northgate House
Northgate
HALIFAX
HX1 1UN
Tel: 01422 392046
Fax: 01422 392059
Email: john.catanach@calderdale.gov.uk
C. DESIGN TEAM
C1. Client Agent/Project Manager
John Catanach
Calderdale MBC
Corporate Projects
Northgate House
Northgate
HALIFAX
HX1 1UN
Tel: 01422 392046
Fax: 01422 392059
Email: john.catanach@calderdale.gov.uk
C2. Architect
C3. Structural Engineer
C4. Mechanical & Electrical Engineer
C5. Quantity Surveyor
D. STATUTORY AUTHORITIES
D1. Health & Safety Executive
Marshalls Mill
Marshall Street
LEEDS
LS11 9YJ
Tel: 0113 283 4200
Fax No: 0113 283 4382
D2. Local Authority Building Control
Calderdale MBC
Building Control
Westgate House
Westgate
HALIFAX
West Yorkshire
HX1 1PS
Tel: 01422 392112
Fax: 01422 392059
E-mail: phil.deacon@calderdale.gov.uk
D3. Local Authority Town Planning
Calderdale MBC
Planning Services
Westgate House
Westgate
HALIFAX
West Yorkshire
HX1 1PS
Tel: 01422 392256
Fax: 01422 392059
D4. Local Authority Fire Officer
The Chief Fire Officer
West Yorkshire Fire & Rescue Service
Illingworth Fire Station,
Keighley Rd,
Halifax,
West Yorkshire
HX2 9LL
Tel: 01422 244222
D5. The Environment Agency
Rivers House
21 Park Square South
Leeds LS1 2QG
Telephone: 0800 807060 (Emergency Hotline)
E. PUBLIC UTILITIES
E1. Gas Company
Transco
31 Horner Road
Solihull
West Midlands
B91 3LT
Telephone: 0800 111 999 (Emergency Hot Line)
E2. Electricity Company
Yorkshire Electricity
Wetherby Road
Scarcroft
Leeds
LS14 3HS
Emergency calls: Telephone 0800 375675 (Emergency Hot Line)
E3. Water Company
Yorkshire Water
PO Box 52
Bradford
BD3 7YD
Telephone: 0845 708 9367
E4. Telephone Company
British Telecom
Telephone: 0800 309409 (General Enquiries)
F. LOCATION OF PROJECT
F1. Postal Address
The Victoria Theatre
Fountain Street
Halifax
HX1 1BP
F2. Highway Designation
The site is set towards the middle of Halifax town centre location bounded on two sides
by the public highway. The third side is an un-adopted cobbled street shared by local
businesses .The building does not have any car parking.
F3. OS Reference
G. NATURE OF THE WORKS
G1. Nature of Construction
The works shall comprise the re-roofing of the main auditorium of the Grade 2 Listed
Victoria Theatre, Halifax
The works will not any impact on neighbouring properties and all appropriate measures
shall be employed to mitigate the impact of the works on the site.
G2. As Fitted Drawings
Due to the age of he building there are no as fitted drawings
G3. Asbestos Materials
It is not anticipated that there will be asbestos containing materials within the proposed
work areas. A copy of the asbestos register will be available to view on site
G4. Fire Precautions
The Principal Contractor is required to ensure that the works proceed in accordance with
the “Fire Prevention on Construction Sites” ACOP Seventh Edition May 2009 published
by then Building Employers Confederation and the Fire Protection Association. The
Contractor must maintain a current fire risk assessment in accordance with PAS-79 at all
stages of construction, the compartmentation and fire integrity of the premises during the
course of the works. In particular, care should be exercised in a phased sequence so as
not to prejudice the fire subdivisions/compartmentation of the premises. Adequate fire
alarm installations should be maintained in operation during the course of the works. An
access and fire precautions report has been carried out on the building works and is
available for inspection through the Client.
H. TIMESCALE
H1. Timescale for the Work
It is proposed that the re-roofing works will take around 6 weeks.
The Principal Contractor will be required to prepare a programme for the works.
Work is not to commence until the Construction Phase Health & Safety Plan has been
developed by the Principal Contractor and agreed with the Client
H2. Work after Practical Completion/Handover
There may be a short period of time after practical completion/handover when minor
defects may be rectified.
H3. Defects Liability Period
There will be 12 months defects liability period following completion of works
I. EXISTING ENVIRONMENT
I1. Surrounding Land Uses
The site is located within Halifax Town Centre. It is bounded on two sides by the public
highway and on the third side by an un-adopted highway which has shared access for
local businesses.
The areas surrounding the building will remain fully accessible by the general public.
I2. Existing Services
Are unlikely to be disrupted by the works on the roof, however the smoke ventilation
windows are an integral part of the fire strategy. Details of contacts for smoke vents
included in schedule of work
I3. Existing Traffic Systems
The site is bounded by the public highway. Great care must be taken to ensure that no
additional hazards are created when accessing and egressing site.
It is anticipated that a site compound will not be required, materials can be stored within /
on the building.
I4. Existing Structures and Features
The theatre building is a Victorian masonry & cast iron structure with a mixture of
asphalted flat roofs and slated pitched roofs. There are lead roof areas and a large
section of glazed roof light on the lower roof. It is anticipated that the contractor will not
need to access the area of glazed roof light.
I5. Ground Conditions
Not applicable
I6. Existing Drawings
There are no existing drawings
J. THE DESIGN
J1. General
The re-roofing works are straightforward and do not involve any unusual designs or
processes.
J2. Hazards
Notwithstanding the statement at J1 above the following hazards have been identified
and are drawn to the attention of the Principal Contractor.
• SSOW including hot works permits
• Access & interaction with the highway, road closure and traffic management
• Busy and restricted access for workmen, machinery and materials
• Dusts created by work to be very carefully controlled.
• Working with or in the vicinity of live electrical and mechanical systems.
• Working at height
• Cutting & Hot works
Provision of skips and waste disposal
J3. Method Statements
The Principal Contractor together with his contractors will be required to submit method
statements describing how and when they propose to carry out the following operations:•
•
•
•
•
•
Provision and means of providing safe access and egress to the site for
workmen and materials/components.
Provision and means of protecting the general public.
Provision and means of protecting the highway
Provision and means of protection to people and property in adjacent
buildings.
The generation of dust from work can have an adverse affect on the health of
employees and adjacent occupiers.
The processes to be employed to maintain water tightness of the building
during the re-roofing works
K. CONSTRUCTION MATERIALS
K1. General
The following materials and work sequences involved with the installation or removal of
these materials have been identified as potential hazards which cannot be removed from
the design:• Solvent based materials including adhesives, paints, varnishes, lacquers and
stains
• Cement and Gypsum based products
Manufacturers advice and COSHH assessments should be obtained for hazardous
products or alternatives sought where available.
L. SITE WIDE ELEMENTS
L1. General
The following information is to be included on the Site Plan
• Site Location.
• Indication of areas of the Works and the associated access routes
• Indication of area reserved for contractor’s compound.
• The Principal Contractor is to prepare a plan showing specific arrangements for
site compound areas, access routed, delivery and storage arrangements and the
use of welfare facilities within the developed Construction Phase Health & Safety
Plan.
• Materials should be removed from site in a timely manner. Materials in
quantities which might constitute a special fire risk should not be stored in or
adjacent to the site.
M. OVERLAP WITH CLIENT'S UNDERTAKING
M1. General
The building is used most days of the week including the weekend.
M2. Method Statements
The Principal Contractor together with his contractors will be required to prepare method
statements describing how and when they propose to deal with the following matters:-
• Innocent trespass into working areas.
• Temporary signs in respect of the works.
• Security particularly when the works are not manned by contract
staff/operatives.
• Fire precautions and emergency procedures.
The siting of new materials on site and the removal of waste materials as works
progress.
M3. Basic Fire Precautions
The Principal Contractor must ensure that escape routes are maintained fire proof and
available for use at all times. All Contractors should be made aware of the site specific
emergency procedures and actions to be taken in the event of fire. Fire alarm,
emergency lighting, automatic fire detection systems, suitable signage, fire extinguishers
and basic fire protection and compartmentation should be maintained in operation during
the course of the execution of the Work
M4. Noise, Dust and Vibration
Due to the work being carried out adjacent to other occupied spaces every care must be
exercised to limit the extent of noise, dust and vibration caused by the execution of parts
of the alteration works. All practical measures should be taken to limit the spread of dust,
including the use of damping down techniques and dust free cutting.
N. SITE RULES
N1. General
a) All Contractors must comply with the Employer’s Contractor’s Health & Safety
Information & Site Rules,
b) If during the course of the work any suspected asbestos based materials are
discovered they should not be disturbed and their existence should be reported to the
Contract Administrator.
c) The procedures and points of contact in respect of emergencies and client requests to
stop work will be set out and agreed at the pre-contract meeting.
d) The Principal Contractor shall notify The Client of any incident of which he is required
to notify the Health and Safety Executive.
e) Work to and associated with the installations shall be subject to a Permit to
Work obtainable from the Principal Contractors Site Manager in respect of certain works
and including the following:
i) Work in confined space.
ii) Prior to any hot working.
N2. Main Services
The isolation of main services shall only be undertaken by appointed authorised
personnel.
O. CONTINUING LIAISON
O1. Design Elements by Principal Contractor
Procedures for consideration and acceptance of the health and safety implications of
design elements by the Principal Contractor to be as follows:
a) Submit details of health and safety issues to the Principal Designer, including
results of appropriate risk assessments.
b) Submit method statements related to significant hazards identified by the
Principal Contractor and/or his Contractors/Sub-contractors.
O2. Unforeseen Eventualities
Procedures for dealing with unforeseen eventualities during construction which may give
rise to substantial design changes to be as follows:
a) As soon as any unforeseen eventuality arises, the Client and Principal
Designer is to be informed by the Principal Contractor.
b) The Health and Safety Plan issues arising are to be submitted to the Principal
Designer as soon as possible.
c) Details of redesign and the health and safety implications are to be submitted
for consideration and acceptance in due time to the Client & Principal Designer
via the Principal Contractor before any work is executed.
P. OTHER MATTERS
P1. General
The Principal Contractor is required to supply the following information:a) A copy of the programme for the works.
b) A copy of his health and safety policy.
c) A copy of his safety record over the past five years.
d) The name and CV of his Safety Officer for this project and details of his other
duties if not full time.
e) Details of his induction procedures for site staff/ operatives/ visitors for this
project.
f) A statement of how health and safety will be monitored during the course of the
works.
Q DESIGNERS RISK ASSESSMENTS
Q1. General
TBA
R CONTENTS OF THE HEALTH AND SAFETY FILE
R1. General
Details of information required to be provided to the Principal Designer in respect of the
Health and Safety File. This should be provided no later than SEVEN DAYS prior to the
Practical Completion to allow the Principal Designer to ensure its completion and
handover to the client.
R2. Minimum Contents
1. Full contact details of all sub-contractors used including works undertaken
2. Full details of waste carriers licenses and waste transfer notices for all waste removed
from site.
3. Confirmation documentation detailing all utility services disconnections and locations
of service caps and drainage caps.
APPENDIX A
PROJECT DIRECTORY
See section B
APPENDIX B
NOTIFICATION OF PROJECT (INFORMATION COPY)
APPENDIX D
DESIGNER’S RISK ASSESSMENTS &
SAFETY POLICY
HAZARD IDENTIFICATION
SUMMARY SHEET
CONSTRUCTION (DESIGN AND MANAGEMENT) REGULATIONS 2007
HAZARD IDENTIFICATION INFORMATION FOR THE CDM COORDINATOR
1. Site Approach / Boundaries
2. Site Access
3. Plant & Machinery
4. Demolition
5. Restricted Access
6. Roof Access
a. Falling from Height during construction
b. Falling from Height during maintenance
7. Masonry
8. Manual Handling
9. Gas Services
10. Electricity Services
11. Paint Finishes
12. Pest Control
Appendix E –
Contractor’s Health & Safety Information & Site Rules
Appendix F –
Site Plan – Part of tender documents
Appendix G –
Asbestos Survey – Part of the tender documents