Updated May 5, 2015
Fraternity and Sorority Accreditation
Packet
Table of Contents
Program Introduction
3
Why Accreditation Matters
4
Submission for Accreditation
6
Chapter Evaluation
7
Accountability Measures
9
Scholarship
12
Leadership
14
Service & Philanthropy
16
Chapter Operations
18
Page 2
Program Introduction
UNCW Office of Student Leadership and Engagement
Mission Statement
The Office of Student Leadership and Engagement creates learning opportunities where
UNCW students and fraternities and sororities can enhance their desire to engage in
their communities, build their capacity to lead, increase their aspiration to serve others,
strive for excellence in scholarship, and act congruently with their values.
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The Office of Student Leadership and Engagement will:
Plan, implement, and assess effective, experiential learning opportunities for UNCW
students to engage, lead, and serve in the fraternity and sorority, campus, and local
communities
Teach and learn with UNCW students to further develop individuals’ knowledge,
skills, and capacities
Intentionally explore and reflect upon engagement, leadership, service and the
fraternity and sorority experience through a socially just perspective
Create and maintain innovative, collaborative partnerships with campus community,
and national constituents in order to best serve the needs of students, fraternities
and sororities, the region, and the State of North Carolina
Challenge individuals and groups to strive for excellence in all aspects of the student
experience
Celebrate the integrity, growth, and accomplishments of UNCW students and
fraternities and sororities and their commitment to lifelong learning, engagement,
leadership, service, scholarship, values, and accountability
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Why Accreditation Matters
To improve the management and quality of fraternity and sorority chapters at the
University of North Carolina Wilmington. This program will allow chapters to complete a
self-evaluation of the previous year and show the chapter where growth is needed. The
accreditation program will allow the University to recognize those organizations that
achieve excellence.
The cover page should be the chapter profile. Fill it out completely.
Exceeding in the area of Scholarship
Academic excellence is the highest priority at UNCW. It is important that each chapter
encourages and supports each member’s academic goals. A strong scholarship
program within organizations helps to improve the status of each chapter and the
fraternity/sorority system.
Chapters are expected to:
 Meet the UNCW all-male or all-female average GPA and strive to significantly
exceed those markers
 Maintain and implement a scholarship program for their members
 Utilize faculty/staff advisor to assist in scholarship programming
Exceeding in the area of Leadership
Being part of a fraternity or sorority provides one of the greatest opportunities for
building of leadership skills for all of its members. A strong positive image of the
fraternity and sorority system can only come from a group of strong leaders.
Chapters are expected to:
 Encourage every member to participate in student engagement experiences
outside of the chapter (i.e. other extracurricular activities)
 Plan and implement an officer transition program
 Attend leadership programs sponsored by the Office of Student Leadership and
Engagement, UNCW, national organizations, or by national governing bodies
 Support the leadership of and participate fully in IFC, NPHC, PHC, and the
Unified Greek Council.
Exceeding in the area of Service & Philanthropy
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Being a part of the fraternity and sorority system allows members to participate in
community engagement through service and philanthropy activities that not only benefit
the members of the community, but chapter members as well.
Chapters are expected to:
 Participate in at community service projects throughout the year
 Participate in community service projects sponsored by the Office of Student
Leadership and Engagement
 Participate in philanthropic events to raise money for charitable causes
Exceeding in the area of Chapter Operations
In order for chapters to survive and grow stronger, they must continually provide
experiences that will enhance the unique feeling of fellowship for all of their members.
Chapters are expected to:
 Ensure accountability for individual members and the organization as a whole
 Participate in non-alcoholic social activities with other chapters
 Display pride and live values with regard to the fraternity and sorority community
Page 5
Submission for Accreditation
The UNCW Fraternity and Sorority Accreditation Packet is due by January 29,
2016. Failure to submit your organization’s packet will result in immediate
suspension of all chapter activities, as well as notification to your National
Organization.
**5 points will be deducted from your chapter’s total for each calendar day it is late**
There are 4 sections of the UNCW Greek Accreditation Program you need to complete.
Read each item carefully, answering each item fully and attaching any necessary
documents. When attaching documents, include them in the section they support. If you
are unsure about an item and how it relates to your organization, please ask for
clarification.
**If binders do not follow the proper order, you may lose points!!**
Each section should be sectioned off by dividers. You may use the same binder/
dividers as the previous year; however, please make sure to remove all old materials
from the binder before submitting. You do not have to include pages 1-9 of this packet
in your binder. Please be sure to place the scoring rubric for each section in its
appropriate section and leave the lines blank for scoring.
Please be mindful when requesting documents from others (i.e. Coordinator of Student
Leadership and Engagement for Fraternities and Sororities, National Organization,
Advisor, etc.) and do not wait until the last minute. Any item requesting a letter MUST
have an actual signature.
All supporting documents should be labeled with the number they are supporting (i.e.
1A should be written in the top corner). All documentation for bonus points should say
BONUS. If an item indicates it will be verified by our office, no documentation is
necessary; however, you may want to include any valid information (i.e. if you have
members of your organization on a council executive board, you may want to make a
list of these individuals and their positions).
The information should be neat, organized, and easy to view. The final results will be
reported on the UNCW Fraternity and Sorority website.
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Chapter Evaluation
Throughout the academic year, every organization must submit the following forms with
documentation showing that the requirements and expectations have been met. All
submissions will be reviewed by the Coordinator of Student Leadership and
Engagement for Fraternities and Sororities. All national headquarters will be advised of
this accreditation process and informed about the chapter’s accreditation standing. We
are confident that every chapter will meet and far exceed these areas of excellence.
The Accreditation Packets will be used to determine the recipient of the Vice
Chancellor’s Cup of Academic Excellence (highest scholarship section for each
council). Should there be a tie, all bonus points will be redacted and the group with
highest score will receive the award. Should there still be a tie, the organization with the
highest increase in their chapter GPA from spring 2015 to fall 2015 will be receive the
award. The Bradley Cup Chapter of the year will also be determined by the
accreditation packet (entire accreditation score). If a tie should ensue, all bonus points
will be redacted and the group with the highest score will be the recipient. If this does
not break the tie, the organization with the highest operations section score will be the
recipient.
Expectations for Fraternity and Sorority Accreditation
Sections
All sections of the excellence packet have a maximum point total of twenty (25) points.
For each of the four sections the accreditation levels are located below. Each chapter
must achieve a minimum of 12.5 points to be accredited in each section.
Documentation pieces must be clearly marked to identify the corresponding
requirements. It is expected that each chapter request documents from the proper
administrators before submitting the Fraternity and Sorority Accreditation Packet.
Documents will not be provided once the packet has been submitted, nor should it be
assumed that documents will be inserted in the packet that have not been requested,
yet are required. Please expect 3-5 business days to receive materials once a request
has been made.
Point Breakdown for Individual Sections
Less than 12.5 points
Not Accredited for Section
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12.5-17.75 points
18- 22.75 points
23- 25 points
Bronze Level Accreditation
Silver Level Accreditation
Gold Level Accreditation
Expectations for Overall Accreditation Packet
It is expected each chapter present their completed Accreditation Packet with all forms
and documentation. The Accreditation Packet has an overall point total of one hundred
(100) points. Each chapter must achieve at least sixty (60) points to be accredited; the
accreditation breakdown is located below.
The Accreditation Packet is used to determine chapters who excel in areas of
excellence. It is used for Fraternity and Sorority awards, as well as an assessment for
the Office of Student Leadership and Engagement staff and individual organizations.
Those chapters that have been accredited and have received above average scores will
be recognized accordingly. Those chapters that have not met the expectations and
requirements will be held accountable accordingly. Recognition and accountability
measures for the overall Accreditation Packet scores can be found below.
Points Accreditation Level Recognition
Less than 60 points
Chapter Not Accredited
60.0-74.75 points
Chapter Accredited
75- 83.75 points
84- 92.75 points
Bronze Level Accreditation
Silver Level Accreditation
93.00- 100.00 points
Gold Level Accreditation
See next page for
accountability measures
Notification chapter is
accredited
-Certificate of recognition
-Certificate of recognition
-Recognition on Office of
Student Leadership and
Engagement website
-Recognition in school
newspaper
-Certificate of recognition
-Recognition on Office of
Student Leadership and
Engagement website
-Recognition in school
newspaper
-Chapter and Year
recorded on the Gold
Standard Plaque
Page 8
Accountability Measures for Lacking
Accreditation
It is expected that each chapter obtain at least half of the available points to be
accredited for the following semester. In some cases, chapters have issues with
collecting paperwork and or have a tough transition and cannot achieve this goal.
Should a chapter not be accredited the following accountability measures will be
implemented:
1st year: Chapter will not be eligible for fraternity/sorority awards of excellence
recognition.
 Limited social events (2 per month)
 Notification to National Organization
2nd year: Chapter will not be eligible for fraternity/sorority awards of excellence
recognition.
 Chapter will be required to create an action plan with the Coordinator of Student
Leadership and Engagement for Fraternities and Sororities.
 Chapter will not be eligible to participate in Greek Week.
 Limited social events (2 per semester)
 Notification to National Organization
3rd year: Chapter will not be eligible for fraternity/sorority award recognition.
 Chapter will be required to create an action plan with the Coordinator of Student
Leadership and Engagement for Fraternities and Sororities.
 Chapter will not be eligible to participate in Greek Week.
 Chapter president will be required to meet with the Coordinator of Student
Leadership and Engagement for Fraternities and Sororities bi-weekly to discuss
chapter operations.
 No social events
 Notification to National Organization
4th year:
 Chapter will be considered for loss of recognition by UNCW (requires approval
from the Dean of Students).
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Notification to National Organization
Chapter Profile
Fraternity/ Sorority Name:_________________________________________________
Chapter Officers
President Spring 2015____________________________________________________
President Fall 2015______________________________________________________
Chapter/ Faculty Advisor__________________________________________________
Retention
Active Members Spring 2015(include abroad and new members)
_________________________________________
Non-Active Members Spring 2015 (include suspended, inactive/alum status, etc.)
_________________________________________
Active Members Fall 2015(include abroad and new members)
_________________________________________
Non-Active Members Fall 2015 (include suspended, inactive/alum status, etc.)
_________________________________________
Scholarship & Community Engagement
Chapter GPA Spring 2015
_____________________________________
Chapter GPA Fall 2015
_____________________________________
New Member GPA Spring 2015
_____________________________________
New Member GPA Fall 2015
_____________________________________
Total Community Service Hours for 2015_____________________________________
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Total Money Donated to Charity for 2015_____________________________________
Scholarship
1A.________ The chapter meets the minimum academic standards as outlined by
the Fraternity and Sorority Recognition Policy.
(Maximum 2 points- 1 point per semester)
DOCUMENTATION NEEDED: Spring 2015 and Fall 2015 academic report.
2A.________ The chapter’s cumulative GPA is above the All-Men’s/All-Women’s
Average.
(Maximum of 4 points- 2 points per semester)
DOCUMENTATION NEEDED: See 1A.
3A.________ The chapter has increased its semester average from the previous
semester.
(Maximum 4 points- 2points per semester)
DOCUMENTATION NEEDED: See 1A.
4A. ________ The chapter’s new member class average is at or above the all
men’s/all women’s average (Maximum of 2 points- 1 point per semester)
DOCUMENTATION NEEDED: See 1A.
5A. ________ Chapter has member(s) initiated into Order of Omega during the
current 2015 year.
(Maximum of 2 point- 1 point per semester)
DOCUMENTATION NEEDED: Provide a list of all Order of Omega initiates, and
semester of initiation. Verified by Coordinator of Student Leadership and Engagement
for Fraternities and Sororities.
6A.________ The chapter has a documented academic achievement plan that has
been shared with the chapter membership and the faculty/staff advisor.
(Maximum 3 points)
DOCUMENTATION NEEDED: A copy of the scholarship program. This must be signed
by faculty/ staff/volunteer advisor.
7A.________ The chapter actively meets with their faculty/staff/volunteer advisor
once each semester on scholarship issues.
(Maximum 2 points- 1 point per semester)
DOCUMENTATION NEEDED: A letter from the chapter’s faculty/staff advisor stating
the chapter actively meets with him/her. Only 1 letter is necessary; however, please
indicate if meetings occurred for one or both semesters.
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Continued on next page
8A._______ The chapter conducts a time management program for new members
each semester. (Maximum 2 points- 1 point per semester)
DOCUMENTATION NEEDED: Agenda for time management program with date and list
of new members in attendance. Please note if chapter did not have new members for a
semester or a 0 will be awarded.
9A.________ Describe one program each semester that the chapter has
conducted for itself that supports the value of Scholarship
(Maximum 4 points- 2 points per semester)
DOCUMENTATION NEEDED: A narrative description of each program, what was
included in each program, who was in attendance, and how each program connects to
the value of scholarship. Examples include workshops on study skills, time
management, exam prep, etc.
Bonus: Members attaining a 4.0 GPA during the academic year.
DOCUMENTATION NEEDED: Copy of Chapter Grade reports sent to advisor/chapter
president. Please highlight those with a 4.0 average.
Bonus: 30% of membership of the chapter on the Dean’s List.
DOCUMENTATION NEEDED: List of all individuals on Dean’s list and GPA.
Bonus: The chapter’s active member average is at or above the all men’s/all
women’s average
DOCUMENTATION NEEDED: Include academic grade report. Please write bonus on
this report.
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Leadership
1B.________ 60% of chapter membership is involved in activities outside of the
chapter and fraternities and sororities.
(Maximum 2 points)
DOCUMENTATION NEEDED: A list of members and the organizations/jobs to which
they belong.
2B.________ The chapter has a documented and practiced chapter officer
transition program.
(Maximum 3 points)
DOCUMENTATION NEEDED: A copy of the officer transition program (that includes
training on position specific responsibilities, risk management, and university policies)
and list of members in attendance.
3B.________ The chapter president has attended their own organization’s
National/Regional Leadership Conferences during the year.
(Maximum 2 points)
DOCUMENTATION NEEDED: Please submit confirmation of attendance for
conference. (Examples include registration materials, name badges, email verification
from conference staff, etc.)
4B.________ Two to Five additional officers/members have attended their own
organization’s National/Regional Leadership Conferences during the year.
(Maximum 2 points)
DOCUMENTATION NEEDED: Please submit confirmation of attendance for
conference. (Examples include registration materials, name badges, email verification
from conference staff, etc.)
5B.________ The chapter co-sponsors 1 event per semester with a non-Greek
Registered Student Organization.
(Maximum 2 points- 1 point per semester)
DOCUMENTATION NEEDED: Event name, organization name, attendance, summary
from non-Greek organization discussing involvement/ co-sponsorship, with signature
from organization’s president.
6B.________ The chapter submitted their awards packet for fraternity and sorority
awards.
(Maximum 1 point)
DOCUMENTATION NEEDED: Verified by Coordinator of Student Leadership and
Engagement for Fraternities and Sororities. No documentation necessary.
Continued on next page
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7B.________ Chapter members hold officer positions on their Umbrella Council
(NPC, IFC, NPHC) and attend all required meetings and events.
(Maximum 2 points)
DOCUMENTATION NEEDED: Verified by Coordinator of Student Leadership and
Engagement for Fraternities and Sororities.
8B.________ Chapter has an operating committee system and a committee chair
for every committee.
(Maximum 4 points)
DOCUMENTATION NEEDED: List all committees and committee chairs.
9B.________ Describe one program the chapter has conducted for itself that
supports the value of Leadership
(Maximum 3 points)
DOCUMENTATION NEEDED: A narrative description of the program, what was
included in the program, who was in attendance, and how the program connects to the
value of leadership. Examples include workshops on mentorship, differences between a
leader and a manager, group development, etc.
10B.________ President attends all Presidents’ meetings.
(Maximum 4 points)
DOCUMENTATION NEEDED: Verified by Coordinator of Student Leadership and
Engagement for Fraternities and Sororities.
Bonus: 75% of chapter membership is involved in activities outside of the chapter
and fraternities and sororities.
DOCUMENTATION NEEDED: A list of members and the organizations/jobs to which
they belong.
Bonus: Chapter members have attended National/Regional Fraternity/Sorority
Leadership Conferences or UNCW Office of Student Leadership and Engagement
leadership programs; such as SEPC, AFLV, UIFI, LeaderShape, Seahawk
Leadership Conference, etc.; during the year.
DOCUMENTATION NEEDED: Please submit confirmation of attendance for
conference. (Examples include registration materials, name badges, email verification
from conference staff, etc.)
Bonus: The chapter had new members participate in the Greek Emerging Leaders
program.
DOCUMENTATION NEEDED: Verified by Graduate Assistant for Fraternities and
Sororities
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Service and Philanthropy
1C.________ Each chapter has performed, at least, an average of 5 hours per
member of community service per semester.
(Maximum 4 points- 2 points per semester)
DOCUMENTATION NEEDED: List all members and hours completed per semester.
2C.________ The chapter has co-sponsored a service event with another
fraternity or sorority.
(Maximum 3 points)
DOCUMENTATION NEEDED: Attendance from each organization, location of event,
and signature from each organization’s president and service chair.
3C.________ The chapter supports the chosen philanthropy of their Inter/National
Organization.
(Maximum 4 points)
DOCUMENATION NEEDED: Provide a letter from your Inter/National Organization
showing support of the chosen philanthropy.
4C.________ The chapter provides an educational seminar to its own members
that describes one of the chapter’s chosen service/philanthropy projects.
(Maximum 2 points)
DOCUMENTATION NEEDED: A narrative description of the program, explaining what
is the service/philanthropy, why the chapter has chosen to support it, how the chapter
will support it, and who was in attendance.
5C.________ The chapter has at least 50% of chapter participation First Year
Move In Crew.
(Maximum 2 points)
DOCUMENATION NEEDED: Verified by Coordinator of Student Leadership and
Engagement for Fraternities and Sororities. No documentation needed.
6C.________ Chapter participates in at least 5 campus-wide community service or
philanthropic events per semester.
(Maximum 2 points)
DOCUMENATION NEEDED: Event name, date, and attendance.
Continued on next page
7C.________ The chapter conducts one large-scale (involving at least 75% of the
chapter) community service/philanthropic project per semester.
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(Maximum 2 points- 1 per semester)
DOCUMENATION NEEDED: Name of event, amount raised/ hours completed, list of
chapter members in attendance.
8C.________ The chapter executes at least 3 community service opportunities
each semester. At least 40% of chapter must be involved with each event.
(Maximum 6 points- 3 points per semester)
DOCUMENATION NEEDED: Name of event, amount raised/hours completed, and list
of chapter members in attendance.
Bonus: Each chapter has performed, at least, an average of 10 hours per member
of community service per semester.
DOCUMENTATION NEEDED: List all members and hours completed per semester.
Bonus: The chapter raises $1000, or donates items (equivalent to $1000), for
philanthropy in the past year.
DOCUMENTATION NEEDED: Letter from recipient (with signature) indicating the
event, date, and how much money or items was donated.
Bonus: The chapter supports the chosen philanthropy of their local chapter.
DOCUMENTATION NEEDED: Provide a letter from your Faculty/Staff Advisor showing
support of the chosen philanthropy. If group does not have a local chapter philanthropy,
please indicate a local area the group has donated time/money.
Chapter Operations
1D.________ The chapter holds an annual retreat with 80% of members in
attendance.
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(Maximum 4 points)
DOCUMENTATION NEEDED: A copy of the agenda (that includes team builder, and a
review of university policies) and list of members in attendance.
2D.________ The chapter has an internal standards board to work with
disciplinary issues.
(Maximum 2 points)
DOCUMENTATION NEEDED: Copy of chapter bylaws outlining function of standards
board.
3D.________ The chapter sets annual goals and timelines for accomplishment.
(Maximum 2 points)
DOCUMENTATION NEEDED: A copy of the annual goals.
4D.________ All forms and paperwork have been submitted on time to the
Coordinator of Student Leadership and Engagement for Fraternities and
Sororities. (Including New Member Roster spread sheet, New Member Education
Plan, Rosters, etc.)
(Maximum 2 points)
DOCUMENTATION NEEDED: Verified by Coordinator of Student Leadership and
Engagement for Fraternities and Sororities
5D.________ The chapter has not been found responsible for violations of
inter/national, state board, and/or UNCW policies.
(Maximum 4 points)
DOCUMENTATION NEEDED: Verified by Coordinator of Student Leadership and
Engagement for Fraternities and Sororities
6D.________ The chapter has paid all of the fines/ dues they have received
throughout the year on time.
(Maximum 2 points)
DOCUMENTATION NEEDED: A letter from Council treasurer indicating all fines/dues
have been paid in full. Letter should include treasurer’s signature.
Continued on next page
7D.________ The chapter initiates/crosses at least 85% of the individuals who
accepted offers of membership.
(Maximum 5 points)
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DOCUMENTATION NEEDED: List of all students accepting offer of membership and
list of those initiated/crossing into organization.
8D.________ All new members have attended or completed the makeup
assignment for the annual New Member Summit.
(Maximum 2 points)
DOCUMENTATION NEEDED: Verified by Coordinator of Student Leadership and
Engagement for Fraternities and Sororities
9D.________ The chapter has an active alumni/ae advisor, faculty advisor, or
graduate chapter advisor(s).
(Maximum 2 points)
DOCUMENTATION NEEDED: Please list all members/ role and have them sign off to
verify information is correct.
Bonus: The chapter meets attendance requirements for all Member Council
meetings each semester.
DOCUMENTATION NEEDED: Letter from Council Secretary.
Bonus: The chapter hosts or attends an annual Founder’s Day celebration on or
around the Inter/National Organization’s Founding Date.
DOCUMENTATION NEEDED: A narrative description of the program, what was
included in the program,
who was in attendance, and a picture from the event
Bonus: The chapter hosts or attends an annual Parents/Family Day.
DOCUMENTATION NEEDED: A narrative description of the program, what was
included in the program, who was in attendance, a picture from the event, and an
invitation to the event
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