A regular meeting of the District of Wells Council was held Tuesday, July 15, 2014, at 7:00 P.M. in Council Chambers, 4243 Sanders Avenue, Wells, BC V0K 2R0 MINUTES PRESENT: Mayor Robin Sharpe and Councillors Mike Wallace, Virginia Wilkins and Richard Wright ALSO PRESENT: Katrina Leckovic, C.A.O.; Dennis Manuel, Superintendent of Public Works; Margaret Inoue, Marketing and Economic Development Officer and Deborah McKay, Deputy Clerk. PUBLIC GALLERY: 3 People A. CALL TO ORDER AND AGENDA ADOPTION: 14-130 MOVED Councillor Wright Seconded Councillor Wilkins THAT the Agenda be adopted as circulated. Carried Unanimously B. ADOPTION OF MINUTES: 1. Minutes of Regular Council Meeting, June 17, 2014 14-131 MOVED Councillor Wright Seconded Councillor Wilkins THAT the Minutes of the Regular Council Meeting, June 17, 2014 be adopted as circulated. Carried Unanimously C. DELEGATIONS AND PETITIONS: NIL D. BUSINESS ARISING FROM THE MINUTES / UNFINISHED BUSINESS: 1. Wells Barkerville Community School Use Policy: Report to Committee, July 3, 2014 Councillor Wilkins provided a verbal overview of the report and of the meeting. The minutes from the last meeting will be provided to Council after the September 16, 2014 meeting. The Mayor noted that the Committee is doing a very good job. Discussion ensued in regards to where the Daycare should be located in the school. Councillor Wright noted that educational programs should be the first priority and he further noted that the policy drafted by the Administrator was excellent. 14-132 MOVED Councillor Wilkins Seconded Councillor Wright THAT Council receive the Wells Barkerville Community School Use Policy: Report to Committee, July 3, 2014. Carried Unanimously 2. Jack O Clubs General Inc. Liquor Licence Application Councillor Wilkins noted that no one that she talked to knew about the notice and further noted that when the Legion wanted a patio the neighbours were notified. The Deputy Clerk noted that the Legion was in a residential zone which required neighbour input when applying for an outdoor patio. Councillor Wright noted his concern in regards to a 2 AM closing time and further noted that if people were asked to do a quiet exit that the Jack O Clubs would comply. District of Wells Regular Meeting July 15, 2014 Minutes 1/5 14-133 MOVED Councillor Wallace Seconded Councillor Wilkins THAT Council receive the Jack O Clubs General Inc. Liquor Licence Application report and THAT Council approve a resolution recommending the issuance of a Liquor Primary Licence to Jack O Clubs General Inc. Carried Unanimously 3. ArtsWells Noise Bylaw The Administrator provided a verbal update stating that IMA had decided to end at 10 PM which is what the Noise Bylaw allows and not to apply for an extension to 11:30 PM. MOVED Councillor Wallace Seconded Councillor Wilkins THAT Council receive the information re: ArtsWells Noise Bylaw. Carried Unanimously 14-134 E. NEW BUSINESS: 1. Referral from BC Timber Sales The Mayor suggested that Council discuss this at the August 19, 2014 Council meeting. 14-135 MOVED Councillor Wallace Seconded Councillor Wilkins THAT Council receive the Referral from BC Timber Sales report. Carried Unanimously 2. 14-136 Letters of Support for Church Foundation Restoration MOVED Councillor Wallace Councillor Seconded Councillor Wright THAT Council receive the report and THAT Council write letters of support for the grant applications to the Heritage Legacy Fund and the Northern Development Initiative Trust. Carried Unanimously 3. ArtsWells Festival - Water Demand and Festival Parking The Superintendent of Public Works noted that he would talk to IMA in regards to getting a certified drinking water hose to attach to the hydrant at the baseball diamond. He also noted that the refillable1700 gallon water tank truck that will supply the casino campground will help. The Superintendent of Public Works also noted that he would monitor the water usage carefully during ArtsWells. MOVED Councillor Wallace Seconded Councillor Wilkins THAT Council receive the report and THAT Council approve the recommendation that, if water demand exceeds the Water Treatment Plant capabilities during the 2014 ArtsWells Festival, water supplied to the baseball diamond and casino campsites will be reduced or shut off. Carried Unanimously 14-137 4. 14-138 Community Planning & Smart Planning for Communities (SPC) MOVED Councillor Wallace Seconded Councillor Wilkins THAT Council receive the Community Planning & SPC report and THAT Council support the process of engaging the Wells Community in a community sustainability planning process by accessing the resources of the Fraser Basin Council`s Smart Planning for Communities. Carried Unanimously District of Wells Regular Meeting July 15, 2014 Minutes 2/5 F. CORRESPONDENCE: NIL G. BYLAWS AND RESOLUTIONS: 1. District of Wells Elections Procedures Bylaw No.134, 2014 The Administrator noted that the Elections Procedures Bylaw No.134, 2014 needed to be approved by August 5, 2014. 14-139 MOVED Councillor Wallace Seconded Councillor Wilkins THAT Council give the first three readings to the District of Wells Elections Procedures Bylaw No.134, 2104. Carried Unanimously 14-140 MOVED Councillor Wallace Seconded Councillor Wright that a special meeting of Council be held on July 16, 2014 at 6:00 PM for the fourth reading of the District of Wells Elections Procedure Bylaw No.134, 2014. Carried Unanimously H. REPORTS: 1. Marketing & Economic Development Officer Report The Marketing & Economic Development Officer (EDO) provided a verbal overview of her report. The EDO noted that Multiculturalism Day followed a different format in 2014 which was enjoyed by all who attended. The EDO also noted that the bridge project is the replacement of the Blair Street Bridge and decking the Hard Scrabble Bridge and will ideally accommodate all the user groups. HMC had offered to do some repairs on the snowmobile bridge but the bridge does not accommodate the snowmobile groomer. The EDO has been working on the trails plan with Desi Cheverie, District Recreation Officer, Ministry of Recreation Sites and Trails BC. Councillor Wright noted that the Friends of Barkerville might be able to come up with funds to assist with trails work. Councillor Wilkins suggested that Barkerville Gold Mines (BGM) may be willing to replace the bridge on Hard Scrabble Road that could accommodate the groomer. 14-141 MOVED Councillor Wilkins Seconded Councillor Wallace THAT the Marketing and Economic Development Officer report be received. Carried Unanimously 2. 14-142 3. 14-143 Superintendent of Public Works and Fire Chief Reports The Superintendent of Public Works and Fire Chief provided a verbal overview of his report. Councillor Wright inquired about the status of cougar that had been reported near the airport. The Mayor responded that he met with the RCMP, the CEO of Barkerville and the Conservation Office (CO) and it was decided that the cougar trap would not be set by the CO until there is a firm sighting of the cougar. MOVED Councillor Wallace Seconded Councillor Wright THAT the Superintendent of Public Works and Fire Chief reports be received. Carried Unanimously Cheque Register 14.06.01 to 14.06.30 MOVED Councillor Wallace Seconded Councillor Wright THAT Council approve Electronic Fund Transfers and Cheques 3433 to 3504 from Integris District of Wells Regular Meeting July 15, 2014 Minutes 3/5 Credit Union for the period of June 1, 2014 to June 30, 2014 for a total amount of $30,138.00. Carried Unanimously 3. 14-144 Outstanding Actions Item Report MOVED Councillor Wilkins Seconded Councillor Wallace THAT the Outstanding Actions Item Report be received. Carried Unanimously I. CONSENT CALENDAR: 14-145 MOVED Councillor Wilkins Seconded Councillor Wright THAT the Consent Calendar be adopted as circulated. 1. 2. 3. 4. J. 14.06.16 Stephen Hunt, Director, United Steel Workers re: Enforcement of Westray Law. 14.06.23 Selena Robinson, MLA, Official Opposition Critic for Local Government re: Invitation to Official Opposition UBCM breakfast at 2014 UBCM Conference. 14.06.26 Shari Green, Mayor, City of Prince George re: Submission for the 2014 Union of British Columbia Municipalities Conference - Resources to Support Sexually exploited Children & Youth. 14.07.01 Matthew Campbell re: Thank you for District of Wells Bursary. Carried Unanimously INFORMATION AND ANNOUNCEMENTS: 1. Council Members: Councillor Wallace noted that the haul trucks from BGM have slowed down and that one driver was fired. The Mayor noted that a “Slow” sign placed on each end of town would be useful. Councillor Wilkins noted that some children on bicycles are not wearing their helmets even though it is a law. Councillor Wright suggested a call to RCMP to give the non-helmet warning. Councillor Wilkins noted that there should have been a cake at Multiculturalism Day to celebrate Canada’s birthday. Councillor Wilkins also noted that parking on Pooley Street is dangerous on the corner where it meets Sanders Avenue and she suggested that a “No Parking” sign be erected on that corner. Councillor Wright noted that it is up to the RCMP to enforce the parking issues. Lastly, Councillor Wilkins noted that there was a lot of ATV’s driving around town which she noted was not allowed. The Mayor noted that there were two accidents on Sunday, July 13, 2014 between Wells and Barkerville. The Mayor also noted that on July 9, 2014 on his way to Barkerville a truck pulled out to pass him and, at exactly the same time, a crew truck pulled out of the BGM road and almost hit the truck head on. The Mayor noted that more signage is needed. Councillor Wright noted that the dust is becoming an issue, which could cause problems. Councillor Wallace noted that BGM was considering enforcing a policy of 30 km within the town limits. Councillor Wright noted that some communities erect “Congested Area Ahead” with flashing lights. District of Wells Regular Meeting July 15, 2014 Minutes 4/5 2. Staff: The Superintendent of Public Works (SPW) said thank you to the Mayor for his help in regards to the accident at Reduction Road. The Marketing and Economic Development Officer (EDO) noted that she would talk to the Friends of Barkerville in regards to the trails. The EDO noted that there was not funding for a cake on Multiculturalism Day but that there may be another event in the fall or winter with cake. The EDO reported that Dianne Andreesen, President of the Wells ATV Club had warned some ATV drivers about driving within the town limits who did not care; Mrs. Andreesen phoned the RCMP to deal with it. Lastly, the EDO noted that she was involved with WAACA which presented the first Wells Farmers’ Market on Sunday, July 13, 2014. The Market was very successful and will continue to run every second Sunday until September 21, 2014. The Deputy Clerk inquired as to which Council members would be attending UBCM. The Mayor, Councillors Wilkins and Wallace along with the Administrator noted that they would be attending. 3. Public Gallery: Bill Horne noted that the papers prepped for the School Use Committee were well done. Mr. Horne thanked the brush clearing crew that worked on trails, especially Margaret who went on her day off. Jim Behler noted that he keeps getting stonewalled by the Building Inspector for Wells, Erin Reed, who has requested engineered drawings for the addition to the Miner’s Hall. The Administrator noted that Ms. Reed forwarded Mr. Behler’s drawings and has requested an engineered report on the addition to the building. The Administrator further noted that the original building permit was given for foundation only and that a Stop Work Order from September 2012 was still in place. The Administrator noted that she is having a conference call with the Building Inspector on July 16, 2014 and will subsequently talk to Mr. Behler and Mr. May, owner of the Miner’s Hall . Councillor Wright noted that this was not a Council decision, unlike the original Development Permit, which Council did approve. Mr. Behler noted that Judy Campbell got a building permit without an engineer. The Administrator will bring back information to the Special Council Meeting tomorrow night in regards to the Miner’s Hall and Judy Campbell’s building. K. ADJOURNMENT: 14-146 MOVED Councillor Wallace Seconded Councillor Wilkins THAT the meeting adjourn at 9:32 PM. Carried Unanimously __________________________ Robin Sharpe, Mayor District of Wells Regular Meeting July 15, 2014 Minutes _____________________________ Katrina Leckovic, CAO 5/5