Job Descriptions for
School Health Centers
School Health Center Coordinator
Position Summary
The individual in this position is responsible for the oversight of a
school health center (SHC) on a high school campus. Oversight
includes directing the work of all provider staff at the health
center, supervising the administrative staff, and building
relationships with the school administration, the school district
and other collaborating service providers.
Duties and Responsibilities
About this Tool
In Alameda County, provider agencies are
contracted to run each school health
center (SHC). In addition to hiring
medical, dental and behavioral health
providers, this lead agency employs a SHC
Coordinator to oversee the SHC and act
as a liaison with the county. Agencies with
multiple SHCs also hire a Director level
position to support the Coordinators.
These sample job descriptions draw from
our network of SHCs.
 Administratively supervises all SHC staff, including Human Service
Specialists, Medical Assistants, Case Managers, and Nurse
Practitioners/Physician Assistants. Coordinates the efforts of subcontractors and other agencies within the health
center. Helps to recruit, hire, and train new staff, subcontractors, and volunteers.
 Schedules and facilitates regular, effective staff meetings.
 Acts as administrative and operations resource to all health center personnel.
 Administers policies and procedures, and works with the SHC Manager and Associate Medical Director to revise
or develop new policies and procedures.
 Collaborates with Associate Medical Director, mental health services providers, and management to maintain high
standards of care, customer service and personnel performance.
 Acts as a liaison to county and school administrations, teachers, and other service staff. Creates and maintains
good working relationships with the schools and service providers within and outside the SHC.
 Conducts outreach to students, families, school staff, and the broader community regarding services provided and
student health needs. Actively seeks involvement of youth and families in health center planning, possibly through
the development of a Youth Advisory Board and focus groups.
 Ensures the maintenance of a safe and functional clinic environment, including facilities, equipment, custodial
services, and information technology. Ensures that necessary certifications and licensure are obtained and
maintained (for example, DHS, CHDP, VFC, CLIA).
 Acts as a liaison to Alameda County Center for Healthy Schools and Communities and UCSF evaluation teams.
Oversees program evaluation efforts to ensure that quality, culturally-competent care is delivered to youth.
 Represents agency with the California School-Based Health Alliance and various foundations. Conducts advocacy
with local legislators, school board officials, school district personnel, and other individuals/groups.
 Establishes and monitors the annual SHC budget, including revenue, expenses, and variance.
 Works with the SHC Manager and Planning Department to support fund development for maintaining and
expanding service delivery.
 Helps to prepare/submit reports required by funders in an accurate and timely fashion. Maintains accurate records
for the program.
 Seeks to maximize third party revenues through appropriate provider scheduling and other methods.
 Participates in relevant meetings, trainings, and collaborative activities as required.
Produced by The Center of Healthy Schools and Communities | School Health Works
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Director of School-Based Health
Position Summary
The Director of School-Based Health will work as part of a team of health care providers who work to
improve the health status of students at the school health centers. The Director will facilitate and oversee the
expansion of school health centers, as well as oversee the implementation of third party billing. Additionally,
the Director will assist in the expansion of satellite clinics and in driving quality improvement.
 Reports to: Director of Adolescent Health
 Work Hours: Full-time, 32 hours per week; 80% FTE
Duties and Responsibilities
 Facilitates and oversees the expansion of school health centers in coordination with the Director of Adolescent
Health and the Community Health Center Administration.
 Supervises school health center Coordinators, Health Educators, Research and Program Assistants, and
Volunteers. Ensures their deliverables are met and that they work efficiently and effectively. Fosters their
professional development.
 Oversees capacity-building for behavioral health services at the school health centers.
 Attends internal and external meetings. Represents and advocates on behalf of the Community Health Center at
the city, county, state, and national level.
 Develops and supports health education and youth development services at the school health centers.
 Manages administrative functions for program staff regarding salary increases, FTE changes, and salary allocations
using the correct protocol and forms.
 Collaborates with the Director of Adolescent Health to develop and optimizes school health center programs and
staff, including but not limited to posting, interviewing, hiring, and training for new positions.
 Leads Quality Improvement initiatives for all school health center sites.
 Works with the Director of Adolescent Health to coordinate services and their integration with the other clinics
internally and externally with school health care partners.
 Manages and maintains grant budgets for each school health center, in conjunction with the Grants and Contracts
department, senior management, and the Director of Adolescent Health.
 Manages all administrative functions connected to school-based operations such as purchase requisitions, check
requisitions, and purchase orders for any monies being spent out of the school-based grants or third party funds.
 Participates in budget planning for the school health centers, with the Grants and Contracts department, senior
management, and the Director of Adolescent Health.
 Seeks, makes recommendations, and applies for appropriate grant opportunities that will achieve and maintain
sustainability.
 Helps to ensure a successful integration of medical, behavioral health, health education, and other services at
school health centers.
 Helps ensure a successful implementation of the Electronic Health Record system at school health centers.
 Develops and implements school health center policies and procedures in conjunction with the Director of
Adolescent Health.
 Oversees the development of training materials for school health center staff.
 Collaborates effectively and proactively with support departments (for example, IT, Billing, HR, Grants and
Contracts).
 Assists senior management with the expansion of all satellite services and clinics.
 Actively participates in Continuous Quality Improvement efforts, and on Continuous Quality Improvement teams,
as requested by the Director of Adolescent Health.
 Other duties assigned by supervisor.
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Job Descriptions for School Health Centers | School Health Works
Minimum Qualifications
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Master’s degree from an accredited college/university in Public Health, Social Work, or a related field.
Experience working in school-based health care, adolescent health and/or with school systems.
Experience managing employees successfully and/or demonstrated success in leading teams effectively.
Demonstrated success in seeking, writing, and securing grant funding.
Project management experience is desired.
Demonstrated ability to manage multiple budgets effectively.
Ability to work well independently, and within a team environment.
High attention to detail, ability to prioritize effectively, and the ability to creatively problem solve.
Excellent organizational, verbal, and written communication skills.
Ability to exercise independent and sound judgment in ambiguous situations.
Experience and proficiency using computers and Microsoft Office products: Word, Outlook, Excel, PowerPoint,
etc. (required).
 Experience and proficiency with health information systems such as NextGen and i2i Tracks (preferred).
 Work well under pressure while meeting multiple and sometimes competing deadlines.
 Demonstrate cooperative behavior with supervisors, subordinates, colleagues, and clients.
Produced by The Center of Healthy Schools and Communities | School Health Works
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