INTRODUCTION & BACKGROUND
Purpose and Request for Qualifications
The National Wildlife Federation in partnership with the Northern Cheyenne Tribe’s Environmental
Protection Department is interested in hiring an Architectural & Engineering firm (Vendor) to prepare all
necessary architectural drawings and specifications for the renovation of the Northern Cheyenne
Environmental Protection Department Building located in Lame Deer, Montana. The services are to be
with a Registered Licensed Architectural Firm and shall have a registered license with the State of
Montana.
The existing building prior to being the offices of the Northern Cheyenne Environmental Protection
Department was a Mormon church. It is approximately 4,000 square feet and built at least over 20 years
ago. The goal is to renovate the existing building to be the first building in southeastern Montana to
meet LEED green building standards and to become a showcase green building on the Northern
Cheyenne Reservation.
NWF and Northern Cheyenne EPD office is seeking to identify and select an outside independent firm to
perform a feasibility study to renovate the existing building including a proposed total project budget
and a visual rendering of the building. The feasibility study will be used for fundraising purposes to
renovate the building. The remainder of this document provides additional information that will allow a
qualified provider to understand the scope of the effort and develop a proposal for submission.
NWF AND THE NORTHERN CHEYENNE TRIBE HAS ESTABLISHED A NOT TO EXCEED PRICE OF $10,000
INCLUDING ALL REIMBURSABLES FOR THE INITIAL FEASIBILITY STUDY.
Total Project Budget: The total project budget will be determined using the feasibility study.
ADMINISTRATIVE
CONTACT INFORMATION
Any questions concerning the RFQ must be directed to both NWF and the Northern Cheyenne EPD
Office and we would prefer any inquiries to be made by e-mail initially.
Donita Sioux
Northern Cheyenne Tribe EPD Office
P.O. Box
Lame Deer, MT
406-477-6556
donitasioux@gmail.com
DUE DATES
Alexis Bonogofsky
National Wildlife Federation
2020 Tired Man Road
Billings, MT 59101
406-698-4720
Bonogofsky@nwf.org
A written confirmation of the Vendor’s intent to respond to this RFQ is required by February 1, 2011.
Two (2) copies of all proposal documents are due by 5:00 p.m. on February 28, 2011.
TIMELINE
EVENT
1. RFQ Distribution to Vendors
2. Written Confirmation of Vendors with
Proposal Intentions
3. RFQ Due Date
4. Target Date for Review of
Proposals/Qualifications
5. Anticipated decision and selection of
Vendor
DATE
January 13, 2011
February 1, 2011
February 28, 2011
March 1-13, 2011
March 14, 2011
GUIDELINES FOR QUALIFICATION STATEMENT PREPARATION
QUALIFICATION SUBMISSION
Award of the contract resulting from this RFQ will be based upon the most responsive Vendor whose
experience and past performance will be determined by NWF and Northern Cheyenne EPD
representatives in terms of completeness of the statement, adequacy of the identified work product,
experience in green building projects and demonstration of competency.
NWF and the Northern Cheyenne Tribe EPD reserves the right to:
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Reject any or all submissions and discontinue this RFQ process without obligation or liability to
any potential Vendor; and
Award a contract on the basis of negotiated services, taking into consideration discussions or
requests for best and final offers.
Vendor’s submittal shall be as set forth below. The Vendor will confine its submission to those matters
sufficient to define its qualifications and to provide an adequate basis for NWF’s and the Northern
Cheyenne Tribe’s evaluation of the Vendor’s qualifications.
Vendor’s proposal in response to this RFQ will be incorporated into the final agreement between the
Northern Cheyenne Tribe and the selected Vendor. The submissions must include but are not limited to
each of the following sections:
1.
2.
3.
4.
5.
6.
Executive Summary
Project Deliverables, including Timeline
Project Management Outline
Detailed and Itemized Cost
Appendix: References
Appendix: Company Overview and Staffing
7. Appendix: Compliance
The detailed requirements for each of the above mentioned sections are outlined on the next page.
DETAILED SUBMITTAL REQUIREMENTS
Executive Summary
This section will present a high level synopsis of the Vendor’s responses to the RFQ. The Executive
Summary should be a brief overview of the engagement, and should identify the main features and
benefits of the vendor’s qualifications.
Project Deliverables
Include descriptions of the types of reports that will be used to summarize the various phases of the
work and provide a timeline for delivery of said reports.
Project Management Outline
Include the method and approach used to manage the overall project and client’s collaboration. Outline
in detail how the engagement proceeds from beginning to end.
Detailed and Itemized Pricing
Include a fee breakdown by project phase and estimates of travel expenses and number of inspections.
Include payment schedule based on scope of work, deliverables and reimbursable.
Appendix: References
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Evidence that the company has an architect licensed in the state of Montana.
Provide two current corporate references for which you have performed similar work. Include
total cost and percent of work accomplished through change order, identifying owner-requested
change orders.
Submit letter sized drawings and photographs of previous remodel and renovation work your
firm has been involved in.
Appendix: Company Overview, Staffing and Previous Experience
Provide the following for your company:
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
Official registered name (corporate, DBA, partnership, etc.), address, main telephone number,
toll free numbers and facsimile numbers.
Key contact name, title, address, direct telephone and fax numbers.
Person authorized to contractually bind the organization for any proposal against this RFQ.
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Brief history, including year established and number of years your company has been
conducting similar work.
Relevant experience and qualifications of key staff and management personnel that would be
assigned to this project as well as any relevant professional qualifications (e.g. HERS rater, LEED
AP).
Please answer the following questions about your company and your experience:
o Do you have extensive experience renovating existing buildings?
o What is your experience with high performance building design, such as LEED® certified
buildings or buildings that have earned the Energy Star®? If so, do you have utility data
demonstrating that the building(s) have performed per the design intent?
o Are you able to design high performance buildings that can be constructed with
conventional building budgets? If so, what kind of strategies do you use?
o Do you have experience preparing feasibility studies? Please describe the scope of
work you would include in the feasibility study.
o Can you complete the feasibility study within the budget and timeline listed above?
Appendix: Compliance
Provide statement affirming your firm’s compliance with all applicable state and federal requirements
that apply to projects using public funds. This renovation will most likely use some federal and/or state
funding.
EVALUATION FACTORS FOR AWARD
CRITERIA
Any award to be made pursuant to this RFQ will be based upon the proposal with appropriate
consideration given to operational, technical, cost, and management requirements. Evaluation of offers
will be based upon the Vendor’s responsiveness to the RFQ.
The following elements will be the primary considerations in evaluating all submitted proposals and in
the selection of a Vendor or Vendors:
1. Completion of all required responses
2. The extent to which Vendor’s proposed solution fulfills NWF’s & the Northern Cheyenne
Tribe’s stated requirements as set out in this RFQ
3. An assessment of the Vendor’s ability to deliver the indicated service in accordance with the
specifications set out in this RFQ
4. The Vendor’s stability, experience, and record of past performance in delivering such
services
NWF and the Northern Cheyenne Tribe EPD may, at their discretion and without explanation to the
prospective Vendors, at any time choose to discontinue this RFQ without obligation to such prospective
Vendors.
SCOPE OF WORK
REQUIREMENTS
The following information should be used to determine the full scope of this project and suggested
phases of work for this engagement:
Provide professional design services for renovation of the Northern Cheyenne Environmental Protection
Department building located in Lame Deer, Montana. The ultimate goal is to have a showcase green
building on the Northern Cheyenne Reservation that will be designed and renovated using strategies
aimed at improving performance across all the metrics that matter most: energy savings, water
efficiency, CO2 emissions reduction, improved indoor environmental quality, and stewardship
of resources and sensitivity to their impacts. The renovations may include but are not limited
to:
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New roof with innovative lighting solutions
Interior soundproofing
Renovation of interior office spaces
New HVAC system
Solar air and water heaters
Water conservation & Landscaping