Institutional Accreditation Report
For Flight Training Units
Institution Operating Name
Institution Number
Name of Contact Person
Contact Person Title
Contact Person Email Address
Contact Person Telephone
YYYY-MM-DD
Date of the Report (YYYY-MM-DD)
References to PCTIA Bylaws are made in parenthesis throughout this report. PCTIA Bylaws are available on the
Agency’s website at pctia.bc.ca.
PCTIA USE ONLY
Audit Type:
New Accreditation
Review of Accreditation
Date of Last Review:
YYYY-MM-DD
(YYYY-MM-DD)
Accreditation Team Chair
Agency Representative
On-site Evaluation Date(s)
Date of this Report (YYYY-MM-DD)
Important Note: This template is for use by institutions who offer ONLY flight training. Institutions who offer other
types of career training must complete the full Institutional Accreditation Report.
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Institutional Accreditation Report (the “IAR”)
(includes Basic Education Standards)
Institutional Accreditation Submission by Institution
This form is designed for use by institutions applying for
new accreditation or undergoing review of accreditation.
Seeking accreditation is voluntary. Should you choose to
seek accreditation, you will need to satisfy the PCTIA
Registrar that your institution meets the requirements for
accreditation under the PCTIA’s Bylaws. An Accreditation
Team (the “Team”) will visit your institution and prepare
a report assessing your institution against the Standards
of Quality established under the Bylaws. The onus is on
the institution to demonstrate it meets the Standards of
Quality.
Your IAR and Tabs can be provided either electronically or
in hard copy. Electronic versions provided on a memory
stick/thumbdrive are preferred.
Accreditation Team Review
In preparation for this review, the Accreditation Team will
review:





This Institutional Accreditation Report
The institution’s listing on the PCTIA website
The institution’s website
Previous accreditation and compliance reports
Any information related to the institution
available from its regulatory body
The Accreditation Team will inspect the institution’s
facilities, meet with staff, instructors and students and
may take photographs or photocopies of records to
document their visit.
IMPORTANT: Shaded areas of the report are for Team
use only.
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Brief History and Description of the Institution
Provide a brief introduction to your institution. Include general information about your institution’s history, future
plans, locations and programs offered. You must also complete the Institutional Accreditation Report Program
Information Table and append it to your report.
Locations
Provide a list of location(s) including the type of location and the programs offered.
Location Name and Address
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Type
Main
Branch
Satellite
Learning Site
Main
Branch
Satellite
Learning Site
Main
Branch
Satellite
Learning Site
Main
Branch
Satellite
Learning Site
Main
Branch
Satellite
Learning Site
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Programs Offered
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The Accreditation Team visited the following locations:
Location
Number of Students Attending
[location operating address]
Number of Students Interviewed
(approximate)
[location operating address]
[location operating address]
[location operating address]
[location operating address]
At the time of the accreditation review the institution offered the following program(s):
Program Name
# of full-time
students
enrolled
# of part-time
students
enrolled
The institution receives student enrolment intake [i.e. three times a year; January, May and September]
ACKNOWLEDGEMENT:
The Accreditation Team extends its thanks to [institution name], its staff and students for the cooperation, courtesy
and hospitality extended to them.
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1.
Mission Statement – Bylaw 24
Institution Information:
Team Findings
Provide the institution’s mission statement in the space
below.
1.1
The mission statement is posted in a location visible
to the public (24.2)
Yes
No
Issues, if any:
Recommendation(s)(if any):
The Team recommends that the institution consider:
Institution Response to Team Findings:
PCTIA Staff Recommendation to Registrar:
2.
Organization – Bylaw 26
Institution Information:
Team Findings:
 Provide a copy of the institution’s organizational chart
- Tab 1.
 Provide copies of job descriptions for all positions
identified in the organizational chart - Tab 2.
 Provide a resume for each on-site administrator - Tab
3.
 Provide a copy of the Senior Educational
Administrator’s (SEA) credentials and, if applicable,
PCTIA equivalency recognition - Tab 4.
 Provide a copy of the institution’s policies and
procedures: (Dispute Resolution/Grade Appeal Policy;
Withdrawal Policy; Dismissal Policy; Admissions Policy;
Work Experience Policy (if applicable); Prior Learning
Assessment Policy (if applicable); Language
2.1 The organization chart and job descriptions
demonstrate the appropriate assignment of authority
and responsibility for instructional delivery (26.2)
Yes
No
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Issues, if any:
2.2 The institution has all required policies ( Dispute
Resolution/Grade Appeal Policy; Withdrawal Policy,
Dismissal Policy; Admissions Policy; Work
Experience Policy (if applicable); Attendance Policy
and. The policies are fair, reasonable and effective
and supported by procedures (26.5)
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Proficiency Assessment Policy (if applicable); Credit
Transfer Policy (if applicable); Attendance Policy and
Safety Policy) - Tab 5. If the policies are included in
instructor/staff/student manuals, provide copies of
those manuals - Tab 5.
 Provide a copy of any tools used to assess prior
learning - Tab 6.
 Provide copies of agreements with other institutions
with regard to transfer credit or other forms of
program recognition - Tab 7.
Yes
No
Issues, if any:
2.3 Admission representatives use titles that accurately
reflect their actual duties and responsibilities
(28.1.4)
Yes
No
Issues, if any:
Additional Information:
Recommendation(s)(if any):
The Team recommends that the institution consider:
In the space below, provide answers for the following:
1. If the institution’s on-site administrator supports
more than one location, explain how this is done.
Answer:
2. If the institution’s Senior Educational Administrator
(SEA) supports more than one location and/or
delegates some/all of his/her duties to another
individual, explain how this works.
Answer:
3. When do students get copies of the required policies?
Answer:
Institution Response to Team Findings:
PCTIA Staff Comments:
3.
Records – Bylaws 27 and 34.7
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Team Findings:
3.1
Students have reasonable access to their records
(27.8)
Yes
No
Issues, if any:
3.2
The institution keeps a file of all student
complaints, including documentation of their
resolution (27.1.3)
Yes
No
Issues, if any:
Recommendation(s)(if any):
The Team recommends that the institution consider:
Institution Response to Accreditation Team Findings:
PCTIA Staff Comments:
4.
Academic Policies and Student Services – Bylaw 28
Institution Information:
Team Findings
 Provide samples of evaluation tools, feedback forms
and any other tools used to evaluate and document
student progress - Tab 8.
 Provide copies of admissions evaluation tools,
including language assessments and scoring criteria (if
applicable) - Tab 9.
4.1 Prospective and continuing students receive
guidance and assistance allowing them to make
informed decisions about their program of study
(28.1.1) (28.3.1)
Yes
No
Issues, if any:
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4.2
Additional Information:
Admission requirements are consistently applied
(28.1.2)
Yes
No
In the space below, provide answers for the following:
Issues, if any:
1. Provide evidence demonstrating the entry assessment
tools and admission requirements ensure students
have the required language competencies, basic
knowledge, skills and abilities to achieve program
outcomes (for example, low attrition rates, high third
party exam results)?
4.3 The admissions staff communicates current and
accurate information regarding courses and
programs, services, terms, and operating policies
(28.1.3)
Yes
No
Answer:
Issues, if any:
Answer:
4.4
2. What resources are in place to support student
retention and success (examples: counsellors, one-onone support, tutorials). Provide evidence of their
effectiveness.
Entry assessment tools and admission requirements
ensure that students have required language
competencies (if applicable) and can achieve the
program outcomes (28.3.2)
Yes
No
Issues, if any:
Answer:
4.5
Meaningful tools are used to assess prior learning
(28.3.2)
Yes
No
Issues, if any:
4.6 The grading system is easily understandable (28.1.6)
Yes
No
Issues, if any:
4.7 Appropriate resources are in place to support
student retention and success (28.3.4)
Yes
No
Issues, if any:
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Recommendation(s)(if any):
The Team recommends that the institution consider:
Institution Response to Accreditation Team Findings:
PCTIA Staff Comments:
5.
Instructors – Bylaw 29
Institution Information:
Team Findings:
 Provide a completed Course-by-course Instructor
Qualifications Worksheet for each program offered –
Tab 10.
 Provide a copy of the policy and/or procedure for
evaluating instructors (including distance instructors –
if applicable) - Tab 11.
 Provide a copy of the evaluation tool/form you use to
evaluate instructors (including distance education
instructors, if applicable) - Tab 12.
 Provide copies of current resumes for all instructors Tab 13.
5.1
Issues, if any:
5.2
Where necessary, development plans are
implemented for instructors (29.6)
Yes
No
Issues, if any:
Additional information:
In the space below, provide answers for the following:
1. What is the institution’s maximum student/instructor
ratio for each program and differentiate, if necessary
between theory and lab classes.
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There are enough instructors to provide
appropriate instructional services to each student
(29.1)
Yes
No
Recommendation(s)(if any):
The Team recommends that the institution consider:
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Answer:
2. Describe how the Institution evaluates instructors and
how/when development plans are used.
Answer:
Institution Response to Accreditation Team Findings:
PCTIA Staff Comments:
6.
Educational Programs, Objectives, Curricula and Materials – Bylaw 30
All programs must meet Standards of Quality, including
programs delivered in partnership with third party
providers.
Team Findings:
6.1
All curricula are up-to-date (30.1)
Yes
No
Institution Information:
 Provide a copy of your most recent Transport Canada
Program Validation Inspection and all related followup documents – Tab 14.
 Provide copies of all program and course outlines Tab 15.
 Provide sample class schedules for each program at
each location - Tab 16.
 If applicable, provide copies of credentials and/or
letters confirming good standing from all licensing,
accrediting or approval agencies - Tab 17.
 If you provide programs in partnership with another
institution or organization, provide a copy of the
agreement(s) - Tab 18.
Issues, if any:
6.2
Instructional material and technology are
appropriate for the program(s) (30.1, 30.2.3)
Yes
No
Issues, if any:
6.3 There is a detailed syllabus for each course in the
program(s) (30.2.1)
Yes
No
Issues, if any:
Additional Information:
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6.4
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Mode(s) of delivery are appropriate for the
program(s) (30.2.4)
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In the space below, provide answers for the following:
Yes
1. How do you ensure that the curricula for your
programs are up to date?
No
Issues, if any:
Answer:
2. What materials and technology are available for
instructional use? How are these selected?
6.5 The institution demonstrated it has ownership/usage
rights of its curricula for the duration of the
program(s) (30.5)
Yes
No
Answer:
Issues, if any:
3. If any of your programs are offered by distance
education or combined delivery, explain how you
monitor and assess the delivery and quality of the
program.
Distance Education (if applicable)
6.6 Distance delivery is appropriate for this program
(30.8.3)
Yes
No
N/A
Answer:
4. If you offer the same program in class and by distance
education, explain how you ensure consistent delivery
and outcomes.
Answer:
Issues, if any:
6.7 The quality of the program(s)/course(s) achieves the
expected and acceptable outcomes via distance
education (30.8.1)
Yes
No
N/A
Issues, if any:
6.8 Students are aware of the technology requirements
necessary to undertake the program(s) prior to
enrolment (30.8.4)
Yes
No
N/A
Issues, if any:
6.9 The institution provides appropriate services and
resources to support distance students (30.8.5)
Yes
No
N/A
Issues, if any:
6.10 The institution provides an appropriate orientation
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of the distance education environment to students
at the beginning of the program (30.8.9)
Yes
No
N/A
Issues, if any:
6.11 Distance education instructors have timely and
meaningful interaction with students (30.8.6)
Yes
No
N/A
Issues, if any:
Recommendation(s)(if any):
The Team recommends that the institution consider:
Institution Response to Accreditation Team Findings:
PCTIA Staff Comments:
7.
Facilities and Institutional Resources – Section 32 of the PCTIA Bylaws
Institution Information:
Team Findings:
 Provide a floor plan and labelled photographs of
classrooms, lab facilities, specialized equipment and
student common areas for each of your locations - Tab
19.
 Provide a list of specialized equipment (lab
equipment, simulator, equipment for students to
apply practical skills, etc.), broken down by location Tab 20.
 Provide a list of instructional devices and teaching
aides, by location, (projectors, smart boards, etc.)
available to your instructors - Tab 21.
7.1 Students have adequate access to specialized
equipment (32.3)
Yes
No
Issues, if any:
7.2 There is sufficient equipment and learning stations to
allow each student adequate time to practice (32.3,
32.5)
Yes
No
Issues, if any:
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Additional information:
In the space below, provide answers for the following:
1. Do multiple classes/intakes need to have access to the
same equipment? How do you schedule to ensure
adequate access?
Answer:
7.3 There is a process to identify and allocate resources
(physical resources, equipment, laboratories, etc.)
to achieve program outcomes (32.8.1)
Yes
No
Issues, if any:
Recommendation(s)(if any):
The Team recommends that the institution consider:
Institution Response to Accreditation Team Findings:
PCTIA Staff Comments:
8.
Continuous Improvement Framework – Section 33 of the PCTIA Bylaws
Institution Information:
Team Findings:
 Provide samples of student/graduate satisfaction
surveys used – Tab 22.
 If applicable, provide a summary of third-party and/or
licensing exam pass rates for your students/graduates
– Tab 23.
 Provide a table showing enrolment/attrition/
graduation/employment rates (career training
programs only) for the past 36 months - Tab 24.
 Provide a description of any improvements the
institution has made over the last 36 months - Tab 25.
 Provide a list of improvements to programs and/or
facilities the institution plans to undertake in the next
12 months - Tab 26.
8.1 The institution provides stakeholders (such as
students, graduates, and employers) opportunities
to give feedback on the development and review of
programs (30.12.2)
Yes
No
Issues, if any:
8.2
There is an effective process to review the quality
of all programs that results in continuous
improvement (30.12.1, 33.1)
Yes
No
Issues, if any:
Additional Information:
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8.3
In the space below, provide answers for the following:
1. How does the Institution evaluate the quality of its
programs?
The institution collects student attrition rates,
student graduation or completion rates, student
satisfaction surveys, third party/licensing exam
results (if applicable) and graduate employment
outcomes ( for career training programs only) (33.2)
Yes
No
Answer:
Issues, if any:
2. What does the institution do with the information and
data it collects?
Answer:
8.4
There is a process to create, document, implement
and monitor action plans for improvement of the
program(s) (33.4)
Yes
No
Issues, if any:
Recommendation(s)(if any):
The Team recommends that the institution consider:
Institution Response to Accreditation Team Findings:
PCTIA Staff Comments:
9.
Additional Team Findings
Use this Section to report any additional findings not
covered by the standards being assessed above:
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Institution Response to Accreditation Team Findings:
PCTIA Staff Comments:
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