Registry Areas of Responsibility and Principal Contact List, January 2016
Academic Registrar: Ester Ruskuc
(email registrar@: ext. 2143)
Web address with names and further details: http://www.st-andrews.ac.uk/registry/
Assistant Registrar: Marie-Noël Earley
(email mde1@ :ext 2511)
(email as7@: ext 2134)
Assistant Registrar (Academic Data Manager)/SER Programme Lead: Daniel Farrell
(email df19@: ext 2115)
Assistant Registrar: Alison Sandeman
Head of Academic Partnerships and International Experience: Samantha Lister
(email sl19@: ext 3317)
Senior Planning Officer: Laura Knox
(email law4@ : ext 2116)
Area
Ext.
Team email
Activities
Admissions/Offers/Quality
2511
2137
mde1@
Admissions policies / UCAS Correspondence / Applications communication and liaison / Paperless application policies and developments
Collaborations & Study Abroad
2245
3310
2119
studyabroad@
collabs@ / bainthons@
Administration of institutional agreements / Facilitation of collaborative and Study Abroad programmes and partnerships / Administration and
support of students studying or working abroad (or in UK) for credit / Partner relations and co-ordination of non-graduating students / Management
of Erasmus+ Charter inc. staff mobility and funding
Registry Student Support (UG
and PGT)
2129
2256
reg-support@
Support for changes to students’ circumstances at UG and PGT level, including leave of absence, withdrawal and change of study location,
working closely with the Pro Deans.
Curriculum &
External Examiners
2351
2118
curriculum@
external@
CAG membership support / Academic policy support / Curriculum advice for Schools and Pro-Deans / Issues relating to module/ programme
approval / SER project support / Module Catalogue / Administration of external examiners / SCQF advice
Academic student data,
infrastructures &
statutory reporting
2162
2115
datateam@
studstat@
Integrity of student record / Quality assurance of academic student data / Data-related training / Peripheral systems & SITS dataflow integrity / ITS
Liaison / Ad hoc and routine reports for Schools / SAAS and SLC attendance confirmation and liaison / Data Warehouse administration for student
records and access privileges to data / Liaison with Data Protection Officer / Enhanced Record Card (ERC) / Statutory student returns
Examinations &
Module mark reporting
2149
2122
examoff@
moduleresults@
Examinations timetabling and operations / Invigilation / Module mark reporting / MMS enhancements
** Please use ext. 4100 during exam diets **
Awards and transcripts
2148
3528
regawards@
transcripts@
Co-ordination of prizes, awards, medals / Degree classifications / Advising support / Deans' List / Graduation support / Grade conversions / College
of William & Mary support / Transcript & HEAR provision / Degree certificates / Digital certificates / Verification of awards to third-parties
Fees & Funding
2123
2254
fees@
schlolarships@
Tuition fees for all students
Administration of entrant scholarships and bursaries
Postgraduate Research
3084
pgr.application@
researchpg-reg@
reg-support-pgr@
All aspects of PGR admissions process
All aspects of PGR student academic life-cycle administration
Postgraduate Taught
3086
pgt.application@
taughtpg-reg@
All aspects of PGT admissions process
All aspects of PGT student academic life cycle administration
Registry Student Support
(Research)
2256
reg-support-pgr@
Support for changes to students’ circumstances at PGR level including leave of absence, withdrawal and change of study location, working closely
with the Pro Provosts.
Statistical Analysis &
Benchmarking
2110
regstats@
Analytical and statistical services/ Cross-sector comparative analysis / Survey analysis (inc. NSS, PTES and PRES) and dissemination/ Freedom
of Information (FOI) requests/ League table analysis and advice (UK/ Global) / ad hoc and routine reporting.
Timetabling
3099
timetab@
Academic timetabling and ad hoc space allocation
Undergraduates
2151/2
2138/9
2137
myapplication@
registry-ug@
matriculation@
All aspects of UG applications process, all aspects of UG Registry student records administration, including Honours entry, Failure to Register,
Termination of Studies
Matriculation and Online Matriculation, Advising and Pre-Advising
Student Visas
2137
visas@
Visa compliance policy, communication and student records, monitoring and reporting to UKVI, issuing CAS and provide advice
Planning
2143
planning@
registrar@
Support for institutional planning, advice about statutory policy changes, target setting and monitoring of student numbers
Named contacts by functional area
Unit Administrator: Heather Dowdalls, email: registry-admin@st-andrews.ac.uk, ext: 4142
Functional area
Inbound Study Abroad and partnerships
Outbound Study Abroad and External Placements
First point of contact
Sam Dixon, Senior Administrator
Sam Dixon, Senior Administrator
Erasmus+
Brenda Marin, Senior Administrator
Existing collaborations and agreements
Morag Mayes, Senior Administrator
New partnerships and collaborative initiatives
Sam Lister, Head of Academic Partnerships
Changes of circumstance – UG and PGT
Jennie Parkinson, Registry Officer (Student Support)
Email account
studyabroad@st-andrews.ac.uk
Staff – studyabroad@st-andrews.ac.uk
Students – outbound@st-andrews.ac.uk
Staff – studyabroad@st-andrews.ac.uk
Students – outbound@st-andrews.ac.uk
collabs@st-andrews.ac.uk
BA Int Hons only: bainthons@st-andrews.ac.uk
sl19@st-andrews.ac.uk /
collabs@st-andrews.ac.uk
reg-support@st-andrews.ac.uk
Functional area
Tuition fees for all students
First point of contact
Craig Mudie, Senior Administrator, (ext. 2123)
fees@st-andrews.ac.uk
Tuition fee status, fee-setting, market research
Michele Goodwin, Registry Officer, (ext. 2117)
fees@st-andrews.ac.uk
Postgraduate Scholarships
Alice Carradice, Administrator, (ext. 2254)
pgscholarships@st-andrews.ac.uk
Undergraduate Scholarships
Dianna Murray, Administrator, (ext. 2365)
ugscholarships@st-andrews.ac.uk
PGT admissions
Ruth Anderson, Senior Administrator (ext.
3086/2144)
Heather Simpson, Administrator, (ext. 2253)
pg-taught-students@st-andrews.ac.uk
PGT student academic life cycle administration
including student queries
Susan Beaumont, Senior Administrator (ext. 2144)
pgt.application@st-andrews.ac.uk
PGR admissions
Kirsty Stokes, Senior Administrator (ext. 2363/3084)
pgr.application@st-andrews.ac.uk
PGR student academic life-cycle administration
including student queries
Dawn Clement, Senior Administrator (ext. 2140)
Catherine Barbour, Senior Administrator (ext. 2140)
researchpg-reg@st-andrews.ac.uk
Research Student Support (Research)
Alex Griffiths, Registry Officer (ext. 2256)
reg-support-pgr@st-andrews.ac.uk
Functional area
UG student visa matters
First point of contact
Katie Mitchell, Senior Administrator
Email account
casugadmin@st-andrews.ac.uk
Visa compliance and UKVI matters
Marie-Noël Earley, Assistant Registrar
mde1@st-andrews.ac.uk/ visas@st-andrews.ac.uk
General visa queries
Katie Mitchell, Senior Administrator
visas@st-andrews.ac.uk
Email account
UG application queries, including Paperless Admissions
issues
Christian Harding, Senior Administrator
myapplication@st-andrews.ac.uk
UG student queries
Robert Holmes, Senior Administrator
registry-ug@st-andrwes.ac.uk
Matriculation
Robert Holmes, Senior Administrator
matriculation@st-andrews.ac.uk
UCAS issues
Advising
Marie-Noël Earley, Assistant Registrar
Robert Holmes, Senior Administrator
ucas@st-andrews.ac.uk
registry-ug@st-andrews.ac.uk
Functional area
Curriculum and CAG support
Academic Misconduct
Advising - general questions re module availability,
pathway regulations, etc.
Classification, awards prizes and upcoming Graduation
data
Exams
External examiners
MMS and Registry relations
Module results reporting
Questions about current year academic student data
Questions about this year’s statutory reporting to
HESA or the Scottish Funding Council (SFC)
Questions about Key Information Set (KIS) data
Registry data - general questions about data in current
academic year
SAAS and SLC individual student funding or attendance
confirmation
Transcripts and HEARs and academic documentation
First point of contact
Marina Cano Lopez (until 31 December 2016)
Daniel Farrell
Jane Money Boyd (until 23 November 2015)
Email account
curriculum@
assistregdata@
regawards@
Jane Money Boyd (until 23 November 2015)
regawards@
Caroline Patrick
Sharon Clark (until 2 November 2015)
Ann Campbell
Ann Campbell
Sammy Stewart
Sammy Stewart
examoff@
external@
moduleresults@
moduleresults@
datateam@
studstat@
Sammy Stewart
Sammy Stewart
kisteam@
datateam@
Sharon Clark (until 2 November 2015)
datateam@
Sean Harvey / Karen Murphy
transcripts@
Functional area across SER / Registry
SER - relations with Tribal or general programme-level
concerns
SER - Advising
SER - Changes of Circumstance (ie, LOA, Withdrawals,
Change of Study Location, etc.)
SER - Curriculum View (C-View) including Curriculum
Approvals
SER - DocMan
SER - ESD Wave Two engagements
SER - ESD Wave One legacy
SER - Paperless Admissions
SER - Student Funding Administration
SER - UKVI
SER - Customer Relationship Management (CRM)
First point of contact
Daniel Farrell
Email account
serab@
Nicole Judd
Nic Brew
ser-advising@
ser-coc@
Upulani Somisara
ser-capp@
Sammy Stewart
Sammy Stewart
Nic Brew
Becky Ballantyne
Angela Johnston
Daniel Farrell
Kayleigh Woods
ser-docman@
ser-esd@
ser-esd@
ser-paperless@
ser-fund@
ser-ukvi@
ser-crm@
Functional area
Management Information, Analytical and statistical
services (including league table and survey analysis)
First point of contact
Jenni Awang, Information Analyst
Jon McDougall-Bagnall, Planning Officer
planningstats@
Email account
Data assets (inc student Snapshot), cohort tracking
(including WP), Academic monitoring data etc
Statutory reporting (quality assurance and crossinstitutional coherence)
Timetabling
Jon McDougall-Bagnall, Planning Officer
planningstats@
Laura Watson, Senior Planning Officer
law4@/ planningstats@
Dominic Bransden, Timetabling Officer
timetab@