MAYOR AND COMMISSIONERS
TOWN OF NORTH EAST
106 S. MAIN STREET
NORTH EAST, MARYLAND 21901
November 12, 2014
The Town Meeting was called to order by Mayor Robert F. McKnight at 7:00 PM. Present were Commissioner Hilary A. Crothers-Moore, Commissioner Kena L. Koch,
Commissioner Eric Braley, Town Administrator Melissa B. Cook-Mac Kenzie, Director of Finance and Administration Ken Natale, North East Police Chief Darrell Hamilton,
Maintenance Supervisor Phil Meekins and Utility Clerk Stephanie R. Dean. Absent from the Town Meeting, was Commissioner Paul Stark due to being out of town.
The Pledge of Allegiance was recited.
-APPROVAL OF MINUTES-
A motion to approve the minutes of October 22, 2014 was made by Commissioner Koch, seconded by Commissioner Crothers-Moore and approved by all.
Mayor McKnight introduced and welcomed Stephanie Racine-Dean and Ken Natale.
-GUESTS-
State Highway Administration – Route 272 Bridge over Amtrak
Mr. Edward G. Stein III, District 2 Area Engineer for the Maryland Department of
Transportation State Highway Administration (SHA), introduced himself and Field
Supervisor Mr. Pete Quinn. They were attending the meeting to provide the Town Board and public with an update of the status of the replacement of the bridge on Route 272 over
Amtrak. Mr. Quinn will be the on-site Supervisor for this project which will start
November 17, 2014. Mr. Stein advised that material for the project is coming in and the time frame for the bridge to be built is 2 1/2 years or longer. The weather and coordination with Amtrak will impact the completion date. They will maintain 2 lanes of traffic during the project, but could have to go down to one lane if needed. Night work will be done to help with traffic during the day. Mr. Pete Quinn will be the, “point of contact” and will be on site during the project. The contractor is Mumford and Miller. Commissioner Koch asked, if foot traffic would be a problem during construction? Mr. Stein did advise minimum. The Mayor asked, when will we see the bridge being built? SHA did advise mid-December. The Town Administrator, Melissa B. Cook-Mac Kenzie questioned the outage of trains? They advised it would be approximately 4 hours a day. SHA also advised they now have a field office that is located at 22 North Main Street. Mayor McKnight stated, we have worked with SHA on other projects and we understand that it does get
Town Board Approved November 26, 2014

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November 12, 2014 Town Meeting challenging. This is a wonderful project and this will be a great bridge, we are looking forward to it.
Ron Carter, Facilities Manager Severn Trent Services – Disinfection Byproduct Rule
Ron Carter, Facilities Manager for Severn Trent Services along with Chris Carski from the
Maryland Department of Environment were present to discuss the recent disinfection byproduct rule violation. Mr. Carter had previously provided to the Town Board a detailed report which described the water treatment process, explained the disinfection byproduct rule, history of problems regarding the disinfection by product rule, town’s distribution system and possible solutions. Mayor McKnight, asked if we have solved the problem?
And will we have this problem again, ever? Ron did advise we have not totally solved the problem. One of the problems identified was a fire hydrant on the I-95 travel plaza distribution line drawing in air. When water system(s) were engineered many years ago, trihalomethane and haloacetic acid was not thought of. Also, now the EPA would like for finished water to sit in the system for three days. However, due to our system design the
Irishtown Road storage tank and the I-95 storage tank and related distribution lines, can have water remain in the mains for 10-15 days. The water sitting for long periods of time provides the ideal environment for organics to grow, which then causes trihalomethane.
Mr. Carter did advise the raw water pond at the Leslie Water Treatment Plant (LWTP) should be cleaned out since it has been at least 20 years since it was last done. Also, the finished water clear well at the LWTP should be cleaned. The biggest problem, only hits during the summer time. Ron did advise we could perform weekly hydrant flushing. Mayor
McKnight asked what the point of attack will be? Mr. Carter advised adding activated carbon and flushing the lines will help. Mayor McKnight requested Mr. Carter to prepare a plan to have the pond and clear well cleaned. Finding a disposal site for the pond debris will be challenging. Commissioner Koch asked if there is any harm to the environment in regards to flushing fire hydrants more frequently. Mr. Carter advised no, because of the chlorinator. The Town Administrator thanked Mr. Carski for the time he has given us and for his support of Mr. Carter’s efforts. Mayor McKnight also agreed.
-PUBLIC COMMENT-
None
-ADOPTION OF RESOLUTION AND ORDINANCES-
Resolution 2014-10-03 Finance and Payroll Clerk Job Description – Amendment
A motion to adopt Resolution 2014-10-03 as presented was made by Commissioner Koch, seconded by Commissioner Braley, and approved by all.
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November 12, 2014 Town Meeting
Resolution 2014-10-04 Water Utility Clerk Job Description – Amendment
A motion to adopt Resolution 2014-10-04 as presented was made by Commissioner
Crothers-Moore, seconded by Commissioner Koch, and approved by all.
-REPORTS-
Mayor McKnight
Mayor McKnight advised that he accompanied Chief Hamilton on foot patrol in the downtown area on Halloween during trick or treat. That same evening he participated in the pumpkin carving contest at The Town Hall.
The Mayor also attended a number of meetings discussing the town’s existing and proposed water service area.
Commissioner Crothers-Moore
As the primary coordinator of this years Halloween Party at the North East Town Park.
Commissioner Crothers-Moore reported the event went well and that she was grateful for the assistance of several students from the North East Middle and High School.
Commissioner Braley
Commissioner Braley reported that the North East Fire Company had received approval for an Electronic Message Sign during the Summer 2014. As this was the first electronic sign application in Town, operating under newly written regulations, the sign was approved with the condition that there be “continued communication between the North
East Fire Company and the Town of North East with regard to the operation of the sign”.
Mr. John Hamilton, on behalf of the North East Fire Company, came before the Planning
Commission during their November 5, 2014 meeting to request that they be permitted to display electronic messages more frequently than one hour each message, per the current regulations, to accommodate the needs and advertisements of the Fire Company.
Commissioner Braley reported that the Planning Commission granted permission for the
North East Fire Company to change their electronic message sign every thirty seconds and granted permission to utilize the time and temperature sign from 10:00 pm to 6:00 am, providing that the lumens are reduced, as a trial for 30 days. The Planning
Commission would welcome any comments from the Board, and if there is a favorable outcome, the Planning Commission will propose an amendment to the Zoning
Regulations regarding Institutional Electronic Message signs.
Commissioner Koch
Town Board Approved November 26, 2014

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November 12, 2014 Town Meeting
Entered the September and October Maintenance Department reports into the record.
Director of Finance and Administration
Budget Amendment 2015-006 for Capital Project – Street and Sidewalks
A motion to approve Budget Amendment 2015-006 was made by Commissioner Crothers-
Moore, seconded by Commissioner Koch, and approved by all.
Budget Amendment 2015-007 for Capital Outlay Software/Hardware Support
A motion to approve Budget Amendment 2015-007 was made by Braley, seconded by
Commissioner Koch, and approved by all.
Town Administrator
The Town Administrator attended the following meetings since the October 22, 2014 Town
Board meeting:
1.
North East Chamber of Commerce
2.
Planning of Town Halloween activities
3.
Vanguard Utility Service, Inc. regarding the water meter replacement project
4.
C N A Engineers and Severn Trent Services monthly progress/staff meeting
5.
State Highway Administration partnering meeting regarding the Route 272 bridge over Amtrak construction project
6.
Developer regarding potential site for future Maintenance Department facility
7.
2015 Elite Bass tournament finance sub-committee
8.
Proposed Heron Cove development
9.
Cecil County Master Water & Sewer Plan
Ms. Cook-MacKenzie also provided the following reports:
1.
Town Election to be held on February 9, 2015 to elect a Mayor and two (2) Town
Commissioners
2.
Maryland Community Development Block Grant requirements regarding the
Riverwoods project to conduct a second public hearing will be held on December
10, 2014
3.
Heidi Braley, wife of Town Commissioner Eric Braley, has agreed to serve on a web site committee with the Town Administrator
-UNFINISHED BUSINESS-
Town Board Approved November 26, 2014

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November 12, 2014 Town meeting
C N A Engineers – Revised Engineering Services Fee Estimate (Road, Sidewalk, Storm
Drain, Street Sign and Water Line Replacement Project)
A motion was made by Commissioner Braley to approve the revised fee estimate for engineering services for the Road, Sidewalk, Storm Drain, Street Sign and Water Line
Project as presented by Steve Nolan, P.E. and President of C N A Engineers. The motion was seconded by Commissioner Koch and approved by all. The revised estimate is
$80,000.00 for the Road, Sidewalk, Storm Drain, and Street Sign Project and $12,000.00 for the Water Line Replacement Project.
C N A Engineers – Engineering Services Inspection Fee Estimate (Road, Sidewalk, Storm
Drain, Street Sign and Water Line Replacement Project)
A motion was made by Commissioner Koch and seconded by Commissioner Crothers-
Moore to approve the $80,000.00 inspection fee estimate for inspection services as presented by Steve Nolan, P.E. and President of C N A engineers for the Road, Sidewalk,
Storm Drain, Street Sign and Water Line Replacement Project. The motion was seconded by Commissioner Braley and approved by all.
2014 Road Rehabilitation Project Award PW-2014-001
A motion to award PW-2014-001 Road Rehabilitation contract to Mumford & Miller
Concrete, Inc. in an amount not to exceed $1,378,609.57 was made by Commissioner
Braley. The motion was seconded by Commissioner Crothers-Moore and approved by all.
2014 Church Street and Roney Avenue Water Improvements Project Award PW-2014-
002
A motion to award PW-2014-002 Church Street and Roney Avenue Water Improvements contract to Stewart & Tate in an amount not to exceed $244,093.96 was made by
Commissioner Crothers-Moore. The motion was seconded by Commissioner Koch and approved by all.
2014 Storm Drain Upgrade Project Award PW-2014-003
A motion to award PW-2014-003 Storm Drain Upgrade contract to Civil Utility in an amount not to exceed $44,700.00 was made by Commissioner Koch. The motion was seconded by Commissioner Braley and approved by all.
Boys and Girls Club on Town Property – Turner Park
Town Board Approved November 26, 2014

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November 12, 2014 Town Meeting
The Board has been asked to move forward with the concept of the Boys and Girls Club building a building on land the Town owns (portion of Turner park). Questions such as term of the agreement, liability, etc. will need to be answered before the Board is comfortable instructing the Town Administrator to move forward on their behalf.
Discussion will be continued at the next Board meeting.
Docking at the North East Community Park Floating Docks
In response to previous discussions regarding the docking regulations for the North East
Community Park Floating Docks, the Town Administrator presented a draft amendment to the Town Code of Ordinances section 4-509, subsection 3, paragraph o that would permit reserving a portion of the dock. The Board was urged to review the draft and return to the next Board meeting with comments.
-NEW BUSINESS-
Deed of Conveyance - North East Apartments, LLC (New East Crossing)
After the Town Administrator confirmed that the Town Engineer recommends accepting the deed for the water lines and the meter for the property, Commissioner Crothers-Moore made a motion to accept the deed as presented. Commissioner Braley seconded the motion and the motion was approved by all.
-MISCELLANEOUS-
Quarterly MML Dinner – December 18, 2014
The Mayor and Commissioners are unable to attend the next MML quarterly chapter meeting to be hosted by the Town of Perryville on December 18, 2014.
Board Meeting - December date change
Due to the holiday, the December 24, 2014 Town Board meeting will be rescheduled to
Monday December 22, 2014.
Commissioner Crothers-Moore
Thanked the Town Administrator Melissa Cook-MacKenzie and the Maintenance
Supervisor Phillip Meekins for also helping with the Halloween Party.
-APPROPRIATIONS-
Town Board Approved November 26, 2014

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November 12, 2014 Town Meeting
A motion to approve Purchase Order No. 8382 to Red the Uniform in the amount $1,045.15 for uniforms for the new police officer was made by Commissioner Braley, seconded by
Commissioner Crothers-Moore and approved by all.
A motion to approve Purchase Order No. 8386 to Holly Hill Farms Inc in the amount of
$1,383.48 for trees was made by Commissioner Braley, seconded by Commissioner
Crothers-Moore and approved by all.
A motion to approve Purchase Order No.10090 to Northern Data Systems in the amount of $2,254.83 for printing and mailing quarter ending September 30, 2014 water bills was made by Commissioner Koch, seconded by Commissioner Crothers-Moore and approved by all.
A motion to approve Purchase Order No. 10096 to Ecologically Sound Landscapes in the amount of $5,362.15 for landscape services was made by Commissioner Crothers-Moore, seconded by Commissioner Koch and approved by all.
A motion to approve Purchase Order No. 10099 to Northern Data Systems in the amount of $2,520.00 for 20 hours of software training for the Finance Department was made by
Commissioner Braley, seconded by Commissioner Koch and approved by all.
A motion to approve Purchase Order No. 10003 to C N A Engineers in the amount of
$9,361.25 for professional services was made by Commissioner Koch, seconded by
Commissioner Braley and approved by all.
A motion to approve Purchase Order No. 10005 to C N A Engineers in the amount of
$1,672.50 for Subdivision Regulation review was made by Commissioner Crothers-Moore, seconded by Commissioner Braley and approved by all.
A motion to approve the invoices presented tonight for payment was made by
Commissioner Braley, seconded by Commissioner Koch and approved by all.
-BUSINESS FROM THE FLOOR-
None
-ADJOURNMENT-
Town Board Approved November 26, 2014

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November 12, 2014 Town Meeting
With there being no further business to discuss, a motion to adjourn was made by
Commissioner Braley, seconded by Commissioner Koch and approved by all. The meeting ended at 8:12 PM.
Attest: Respectfully submitted,
___________________________ ________________________________
Robert F. McKnight, Mayor Stephanie Racine-Dean, Utility Clerk
Town Board Approved November 26, 2014