County Name Here
Comprehensive Emergency
Management Plan
Debris Management Plan Annex
TABLE OF CONTENTS
Section I Objectives
A. General
B. Authority
C. Debris management plan participants
Section II – Explanation of Terms
Section III – Debris Management
A. Staff Roles and Responsibilities
1. General
2. Debris management center
3. County staffing assignments and duties
i. Debris manager
ii. County highway department
iii. Highway department debris coordinator
iv. Administrative staff support
v. Local fire departments
vi. County sheriff’s department
vii. Utilities
4. State assistance
5. Federal assistance
B. Administration
C. Contracting and procurement
D. Legal
E. Emergency communications plan
F. Health and safety plan and procedures
G. Training schedule
Section IV – Situation and assumptions
A. Design disaster event
B. Forecasted debris
Section V – Debris collection plan
A. Priorities
B. Response Operations
1. General
2. Phase 1-Initial Response
C. Recovery Operations
1. Damage assessment teams
2. Debris clearance priorities
3. Curbside collection (Phase II – Recovery)
4. Household hazardous waste program
D. Monitoring staff and assignments
E. Load ticket disposition
Section VI – Debris management sites
A. Site management
1. Site manager
2. Safety personnel
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B. Establishment and operations planning
1. Permits
2. Site preparation and baseline data
3. Volumetric reduction methods
4. DM site closure
Section VII – Contracted services
Section VIII – Private property demolition and debris removal
A. Private property disposal and demolition
B. Condemnation criteria and procedures
C. Demolition permitting
D. Mobile home park procedures
E. Navigation hazard removal procedures
Section IX – Public information plan
A. Public information officer
B. Pre-scripted information
Section X – Weapons of mass destruction/terrorism event
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List of Figures
Figure 1: Debris management center organization chart
Figure 2: debris management flow diagram
Figure 3: load ticket
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LIST OF ATTACHMENTS
Attachment 1
Acronyms and Definitions
Attachment 2
Debris Management Zones
Attachment 3
Landfill and Temporary Debris Management (DM) Site Locations
Attachment 4
Critical Facilities
Attachment 5
State Maintained Highways and Private Streets
Attachment 6
FEMA Debris Management Policies and Guidance
Attachment 7
Debris Removal Documents
 Debris eligibility reference table
 Debris removal bid doc
Attachment 8
Monitoring Documents
 Tower monitoring log
 Roving monitor report
 Monitoring requirements
 Daily issue log
 Project worksheet
 Truck certification form
 Load tickets
Attachment 9
Lump Sum Contract
Attachment 10
Time and Materials Contract
Attachment 11
Unit Price Contract
Attachment 12
Force Account Documents
 Equipment summary
 Labor summary
Attachment 13
Contractual/Agreement Documents
 Mutual aid agreement
 Right of entry agreement
Note: This plan has been formatted to comply with Appendix A of FEMA Public
Assistance Debris Management Guide, FEMA 325, July 2007
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DEBRIS MANAGEMENT PLAN
SECTION I
OBJECTIVES
A. General
The insert county name here Debris Management Plan (plan) identifies actions
required to plan and respond to natural or man-made debris generating events. It is
designed to identify local, state and federal agencies responsible for operations with
respect to executing a coordinated response to major debris generating events that
impact citizens.
The insert county name here Board of Commissioners encourages close coordination
between local, state and federal agencies identified in the Plan. The Board of
Commissioners will designate a debris manager in the event of a disaster. The debris
manager will manage operations and report to Incident Commander. The Emergency
Operations Center will be located at insert address, phone and fax here.
The Debris Manager will direct and coordinate debris clearing operations (Phase I)
and debris removal and disposal operations (Phase II) utilizing personnel and
equipment from local departments, mutual aid providers and private debris removal
and disposal contractors.
Debris Manager will coordinate debris operations with respect to emergency
clearance and permanent removal/disposal of debris deposited along or immediately
adjacent to County maintained street rights-of-way in consultation with Indiana
Department of Transportation (INDOT) and other agencies. All State and Federal
highways are under INDOT control. This approach ensures a seamless and efficient
cleanup operation.
The Debris Management Center (DMC) will operate as an unified organization under
the Debris Manager. All debris clearing, removal and disposal operations within the
County will be directed and coordinated by a joint DMC staff located at insert
location, address, phone and fax here.
B. Authority
This plan is developed, promulgated and maintained under the following statutes and
regulations:
 County name here Emergency Management Plan
 Indiana Code 10-14-3
 Code of Federal Regulations (CFR) Title 44, Part 200 et seq.
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C. Debris Management Plan Participants
Primary:
Insert county name here Emergency Management Agency (NCEMA)
Director
Address
Phone
Cell
Insert county name here Highway Department
County Engineer
Highway Superintendent
Address
Phone
Support:
Insert county name here Building Department
Building Inspector
Address
Phone
GIS Department
GIS Coordinator
Address
Phone
Insert county name here Health Department
Health Officer
Address
Phone
Insert county name here Sheriff’s Department
Sheriff
Address
Phone
Insert county name here Information Technology Department
IT Director
Address
Phone
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Federal:
Federal Emergency Management Agency (FEMA), Region insert region here
536 South Clark Street, 6th Floor
Chicago, IL 60605
Phone: 312-408-5500
U.S. Army Corps of Engineers, Louisville District
Operations Division, Emergency Management Branch
600 Dr. Martin Luther King, Jr. Place
Louisville, KY 40202
Phone: 502-315-6911
Other:
Indiana Department of Environmental Management (IDEM)
Indiana Government Center North
100 North Senate Avenue
Indianapolis, IN 46204
Indiana Department of Transportation (INDOT), list local district here
Address
Phone
Fax
Insert local solid waste district here
Address
Phone
Fax
List local utilities here
Address
Phone
Fax
SECTION II
EXPLANATION OF TERMS
Debris describes remains of items destroyed and/or damaged as a result of natural or
technological disasters. Disaster debris may include yard waste, building materials,
household items, personal property, hazardous household products, batteries, hazardous
chemicals, spoiled food, dead animals and other materials. There are types of debris that
will pose a threat to health, safety and environment.
A glossary and comprehensive listing of acronyms and abbreviations used in this plan are
provided in Attachment 1.
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SECTION III
DEBRIS MANAGEMENT
A. Staff Roles and Responsibilities
1. General
One primary function of this Plan is to clearly outline the basic organization and
assign specific responsibilities. Many issues will arise that are not specifically
mentioned in this Plan during the conduct of debris operations. The outline of
responsibilities is done in a way that allows unexpected issues to be assigned
and resolved efficiently and as needed.
2. Debris Management Center
The following section outlines the Debris Management Center (DMC) concept
and provides listings of primary debris-related responsibilities for department
managers and debris-specific assignments for tasks and issues normally arising
during debris cleanup operations.
DMCs are organized to provide central locations for coordination and control of
all debris management requirements. The DMC will be located at insert
location, address, phone and fax here
The DMC organizational diagram (Figure 1) identifies DMC staff positions
required to coordinate the actions necessary to remove and dispose of debris
utilizing county and private contractor assets.
DMC staff will be under the direction of the Debris Manager. The Debris
Manager’s actions may include:
 Recommending assignments and priorities for County and private
contractor work based on the debris management areas. Attachment 2
includes a map outlining locations of the county debris management
areas that correspond to postal zip codes.
 Reporting debris removal and disposal progress and preparing status
briefings
 Providing input to County Public Information Office (PIO) on debris
removal and disposal for dissemination to the public.
 Coordination county debris issues with the state and other jurisdictions
 Coordinating debris removal and disposal with local and state solid
waste managers, environmental regulators and other state and federal
agencies as appropriate
 Coordination with the following federal agencies in the event of a major
natural or man-made debris-generating disaster:
o Federal Emergency Management Agency (FEMA)
o U.S. Army Corps of Engineers (USACE)
o Federal Law Enforcement Agencies (FBI, BATF)
o US Environmental Protection Agency (USEPA)
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3. County staffing assignments and duties
a. Debris Manager
The County Commissioner President will designate a debris manager. The
debris manager’s responsibilities, with respect to debris management
activities, include the following:
 Communicating timely information to the County Commissioners
and Operations Section Chief regarding status of debris clearing,
removal and disposal operations.
 Representing, or assuring that the County is represented, at all
meetings with other government and private agencies involved in
debris cleanup operations.
 Coordination with all appropriate agencies, local State and Federal
(FEMA, USACE, etc.) and others as needed.
 Developing and implementing a system to rapidly notify DMC
staff with where and when to report for duty. System must be kept
current to ensure key staff can be reached readily. System must be
maintained so notification can be made at any time.
 Convening emergency debris coordinating meetings.
 Providing media relations in coordination with County PIO.
 Providing daily management and control of DMC.
 Identifying temporary debris management (DM) site locations and
locations of permanent landfill sites for disposal of stormgenerated debris.
 Coordinating with Debris Contractor Oversight Team (DCOT)
supervisor on monitor operations at loading and disposal site
locations.
 Ensuring the DMC is provided needed administrative staff and
equipment support, including personnel, computers, desks, chairs,
etc.
 Ensuring that staff keeps records documenting cleanup progress,
any problems encountered and actions taken to correct problems.
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b. County Highway Department
The County Highway Department responsibilities include the following
with respect to county debris management activities
 Providing a Highway Department (HD) Debris Coordinator to the
DMC staff to coordinate all County Highway Department
personnel and equipment debris assignments.
 Ensuring the HD Debris Coordinator at the DMC is provided all
needed logistics support, including cell phone, transportation, etc.
 Ensuring the HD Debris Coordinator keeps the Debris Manager
informed of disposal progress and any problems encountered or
expected.
 Maintaining status of existing facilities and equipment.
 Providing Personnel and equipment to clear major evacuation
routes and access to critical facilities through the HD Debris
Coordinator.
 Providing personnel and equipment to remove and dispose of
debris through HD Debris Coordinator.
 Providing roving and disposal site monitors to staff Debris
Contractor Oversight Team (DCOT) element of the DMC,
including communications equipment, transportation, etc.
 Ensuring the DMC is provided all needed administrative staff and
equipment support, including administrative personnel, computers,
desks, chairs, etc.
 Ensuring the HD Debris Coordinator keeps records documenting
cleanup progress, any problems encountered and actions taken to
correct problems.
c. Highway Department Debris Coordinator
The Highway Department (HD) Debris Coordinator will:
 Maintain listing of all available HD equipment and staff for
possible debris removal and disposal missions.
 Coordinate all HD debris assignments approved by DM.
 Ensure required logistical support is available, including cell
phone, transportation, etc.
 Ensure the debris manager is kept informed of progress and any
problems encountered or expected.
 Correct problems.
d. Administrative Support Staff
Personnel with administrative skills will be assigned as needed from
county staff. Their primary responsibility will be to:
 Enter debris load ticket information into Debris Tracking database.
 Log citizen complaints against County debris removal contractors.
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County
Commissioners
Debris Management
Center (DMC)
County Emergency
Operation Center
ESF #3 Public Works
Public Information
Officer
County Debris Manager
Admin Staff
FEMA
Public Assistance Officer
Other Liaison Officers
As Required
Debris Contractor Oversight Team
Roving
Monitors
Site Monitors
(Loading)
(Disposal)
Debris Removal & Disposal
Contractor(s)
Highway Department
Superintendent
Figure 1 – Debris Management Center Organization Chart
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e. Local Fire Departments
 Approve DM burn sites in accordance with appropriate local, State
and Federal requirements to ensure safe burning.
 Issue bans on open burning as needed based upon local conditions
and ensure dissemination of information to the public.
 Inspect DM burn sites to insure the operation is in accordance with
all appropriate local requirements to ensure safe burning, subject to
amendments by Health Department and/or Fire Chief.
 Primary points of contact:
o Insert local fire department name, number
o Insert local fire department name, number
o Insert local fire department name, number
o Insert local fire department name, number
o Insert local fire department name, number
o Insert local fire department name, number
f. Insert County Sherriff’s Department here, Phone number
 Assist in monitoring DM sites to ensure compliance with local
traffic regulations.
 Coordinate traffic control at all loading sites and at entrances to
and from DM sites.
g. Utilities
 Electric: Coordinate with Debris Manager with regards to debris
removal along electrical easements and rights-of-way to ensure all
downed or damaged lines are de-energized.
Emergency contact and Phone: insert electric company with
contact numbers here
 Water and Wastewater: Coordinate with Debris Manager for debris
removal and disposal requirements from County owned facilities
with regards to water easements and rights-of-way, damage to cutoff valves, lift stations, etc.
Emergency Contact and Phone: insert water and wastewater
department contact numbers here
 Telephone: Coordinate with Debris Manager for debris removal
along telephone easements and rights-of-way to ensure all downed
or damaged lines are de-energized.
Emergency Contact and Phone: insert all telephone providers in
area with contact numbers here
 Natural Gas: Coordinate with Debris Manager for debris removal
along gas easements and rights-of-way and damage to cut-off
valves, etc.
Emergency Contact and Phone: list all gas providers and contact
numbers
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4. State Assistance
Indiana Department of Environmental Management (IDEM)
The Indiana Department of Environmental Management (IDEM) is
responsible to protecting human health and environment while providing for
safe industrial, agricultural, commercial and governmental operations vital
to a prosperous economy. Specific requirements about proper disposal of
solid waste can be found in 329 IAC 10.
Emergency debris is any solid waste generated by natural and man-made
disasters. Examples of emergency debris include: building rubble, soil and
sediments, green wastes (e.g. trees and shrubs), personal property, ash and
charred wood. Solid waste can include regulated and non-regulated
materials.
 Non-regulated materials include uncontaminated soil, rocks, bricks,
concrete, road demolition, material, trees, shrubs, natural vegetation and
sawdust from untreated wood.
 Regulated materials include lumber, drywall, roofing, furniture,
appliances, glass, plastics, metal, household trash, food waste and other
man-made building materials. Additional materials may include, but are
not limited to, vehicles, machinery, animal carcasses and animal waste.
Debris removal is necessary to:
 Eliminate immediate threat to lives, public health and safety
 Eliminate threats of significant damage to public or private property
 Ensure economic recovery of affected community to benefit of the
community-at-large.
Examples of debris management include:
 Debris removal from public right-of-way to allow safe passage of
emergency vehicles
 Debris removal from public property to eliminate health and safety
hazards
IDEM’s Office of Air Quality must give prior approval for all emergency
burning. For burning approval and more information, contact Office of Air
Quality staff at 317-232-8220 and request the “Emergency Burning Fact
Sheet”. IDEM may grant verbal approval to burn clean wood waste or
vegetation resulting from a natural disaster, if alternative disposal methods
are impractical. Alternative disposal methods that must be considered
include separating for recycling and/or hauling to an approved landfill and
salvaging merchantable materials.
Any burning or disposal of dead animals is regulated by Indiana Board of
Animal Health (BOAH) under 345 IAC 7-7-3. However, IDEM may assist
BOAH to ensure compliance with all applicable regulations.
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No asbestos-containing material may be burned. Other materials, such as
rubber, plastics and other regulated solid waste materials, excluding clean
wood waste or vegetation, may not be burned.
The following are requirements for temporary debris management sites:
 All locations being considered for temporary debris management sites
must obtain approval from IDEM’s Agricultural and Solid Waste
Compliance Section prior to use. Sites shall be limited to accepting
emergency debris and must make provisions for security to ensure the
site is not being used for routinely generated household waste.
 Temporary debris management sites shall not accept hazardous waste,
lead acid batteries, used oil filters, used motor oil, scrap tires, any item
containing chlorofluorocarbons (CFC), radioactive waste, regulated
polycholorinated biphenyls (PCB) waste and regulated infectious
waste.
 Temporary-staging sites must be located above the 100-year floodplain
and outside of wetlands. The floodplain map used for locating the site
must be from an original Flood Insurance Rate Map prepared by
FEMA, a copy of the Flood Prone Area Map prepared by the U.S.
Geological Survey or an equivalent constructed map that depicts the
limits and elevations of any 100-year floodplain on or adjacent to the
proposed site.
 Temporary-staging sites must have run-on/run-off controls in place.
 All sites must be located at least ¼ mile from public/private (surface or
ground) water supply.
 All sites must be located a minimum of ½ mile from any known caves,
springs and streams.
There are a number of safety and regulatory guidelines every citizen should
follow to ensure proper emergency debris management:
 Do not approach damaged buildings or debris areas until it is
determined safe.
 Use caution when handling any debris materials and do not disturb
asbestos containing materials or buildings.
Use an IDEM approved management method for woody debris:
 Leaving debris as is, either on site or moving to another location with
property owner approval.
 On-site reduction or chipping and returning to place of generation
 Chipping or on-site reduction and leaving for local residents to recycle
and/or use for firewood.
 Hauling to municipal solid waste landfills, transfer facilities or
composting facilities.
 Burning of woody debris with IDEM approval.
Follow IDEM approved management methods when handling, transferring or
disposing of emergency debris.
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For more information about guidelines for managing emergency debris, contact
IDEM staff:
 Agricultural and Solid Waste Compliance Section, 317-308-3115
 Office of Air Quality, 317-232-8220
 To request a burn permit, contact IDEM’s Office of Air Quality
Compliance, 317-232-8440
 For emergency debris management site certification, contact Agricultural
and Solid Waste Compliance, 317-308-3115
 To report emergency debris or spills, contact IDEM’s 24-hour Emergency
Spill Response Line, 888-233-7745
 Other questions and concerns, contact IDEM toll free, 800-451-6027
 For more information about IDEM emergency response, visit IDEM’s
website at: http://www.in.gov/idem/4155.htm.
5. Federal Assistance
The County EOC staff will request Federal assistance when advised by the
County DM that the event exceeds County in-house and private contractor’s
debris clearing, removal and disposal capabilities. The EOC staff will
forward the request for a mission assignment through the State EOC to
FEMA Region V. Additionally, the U.S. Army Corps of Engineers
(USACE) may provide a liaison to EOC when activated. This liaison will
serve as advisor to the EOC staff providing advice as needed and ensuring
that the USACE is prepared to respond when tasked by FEMA.
The USACE will alert a Debris Planning and Response Team (PRT) and the
Advance Contracting Initiative (ACI) Contractors under contract for that
area and have them ready to respond should an assignment be issued by
FEMA. If the USACE receives a mission assignment from FEMA, the PRT
leader and ACI contractor will be available to meet with the Debris Manager
to conduct contingency planning as required.
The USACE also may provide staffing to the DMC when activated to ensure
coordinated debris operation. USACE will coordinate with the DM on the
use of pre-identified temporary DM sites and permanent landfill sites, and
identify/acquire other sites as required.
B. Administration
All County departments will maintain records of personnel, equipment, load
tickets and material resources to comply with the plan. Documentation will be
used to support reimbursement from any State or Federal assistance requested or
required.
County departments supporting debris operations will ensure 12-hour staffing
capability during implementation of the plan, if emergency or disaster requires, or
as directed by DM.
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County departments should ensure additional supplies or tires and tire repair kits
are readily available with the likelihood of debris causing flat tires.
County Emergency Management Director and DM are responsible to annual
review of the plan in conjunction with annual updates to the CEMP. Each tasked
department and agency will be responsible for updating its respective portion of
the plan and address limitations and shortfalls and work-around procedures
developed. Review will consider:
 Changes in mission
 Changes in concept of operations
 Changes in organization
 Changes in responsibility
 Changes in desired contracts
 Changes in pre-positioned contracts
 Changes in priorities
This plan also may be updated as necessary to ensure coordinated response with other
municipalities and adjacent counties. Coordination is especially important with respect to
allocation of resources such as DM sites and disposal facilities.
C. Contracting and Procurement
All contracting and procurement actions pertaining to debris operations will be
coordinated with insert county body here with phone number
D. Legal
All legal issues pertaining to debris operations will be coordinated with insert
county here attorney, insert attorney name here. County attorney will provide
comprehensive representation with legal advice to insert county name here
officials and various County departments. The office is located at insert office
address and phone here
E. Emergency Communications Plan
Enter county here Communications Plan
F. Health and Safety Plan and Procedures
Enter county here Health Department Response Plan
G. Training Schedule
The county will conduct debris management training as necessary.
SECTION IV
SITUATIONS AND ASSUMPTIONS
A. Design Disaster Event
The insert county here Emergency Management Agency (EMA) is responsible for
planning and emergency preparedness, response and recovery and mitigation
activities. The EMA coordinates with Local, State and Federal agencies in
response to disasters, emergencies, severe weather conditions and other
catastrophic events.
The foundation of EMA’s coordinated emergency management system is the
CEMP. The CEMP establishes responsibilities for County government and sets
lines of authority and organizational relationships that are essential for protection
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of the public. The CEMP also establishes the concepts and policies under which
all elements of County government will operate during disasters and emergencies
by providing integration of resources.
The CEMP focuses on types of activities likely to be required during a disruption
or emergency, without regard to type of cause. These functions are the
responsibility of a primary Emergency Support Function (ESF) supported by
various County departments. The responsibility for each of the primary ESF
provides organizational structure for the CEMP.
This Debris Management Plan (Plan) Annex has been developed to provide
framework for the County and other entities to clear, remove and dispose of
debris generated during a public emergency through the County. This Plan unifies
efforts of the County departments and other organizations for a comprehensive
and effective approach to:
 Provide organizational structure, guidance and standardized guidelines for
clearance, removal and disposal of debris caused by a major event.
 Establish most efficient and cost effective methods to resolve disaster
debris removal and disposal issues.
 Implement and coordinate private sector debris removal and disposal
contracts to maximize cleanup efficiencies.
 Expedite debris removal and disposal efforts that provide visible signs of
recovery designed to mitigate threat to health, safety and welfare of
County residents.
 Coordinate partnering relationships through communications and preplanning with local, State and Federal agencies that have debris
management capabilities.
B. Forecasted Debris
Emergency situations requiring debris removal can occur any time. Natural
disasters such as tornadoes, flooding, aircraft crashes, thunderstorms, explosions,
structure fires and severe icing conditions precipitate a variety of debris that may
include trees and other vegetative organic matter, construction materials,
appliances, personal property, mud and sediment.
Man-made disasters such as terrorist attacks may result in a large number of
casualties and heavy damage to buildings and basic infrastructure. Crime scene
constraints may hinder normal debris operations and contaminated debris may
require special handling. These factors necessitate close coordination with local,
State and Federal law enforcement, health and environmental officials.
The plan takes an all-hazards approach to identifying and responding to the
following hazards that may pose a threat to the County:
 Natural hazards-severe weather, ice storms, tornadoes and flooding
 Human caused events and hazards-urban fires, special events, civil
disorder, transportation accidents
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
Terrorist incidents- bomb threats or attacks, sabotage, hijacking, armed
insurrection, Weapons of Mass Destruction (WMD) incidents.
The quantity and type of debris generated, location and size of area over which it
is dispersed will have a direct impact on type of removal and disposal methods
utilized; associated costs; and speed with which the problem can be addressed.
Further, the quantity and type of debris generated from a particular disaster will
be a function of the location and kind of event experienced, as well as its
magnitude, duration and intensity.
This plan establishes a general framework that can, with minor modifications, be
used in any debris-generating event. The plan addresses clearing, removal and
disposal of debris generated by the above hazards based on the following
assumptions:
 Major natural or man-made disaster that requires removal of debris from
public or private lands and waters could occur at any time.
 The amount of debris resulting from a major natural disaster will exceed
the County’s in-house removal and disposal capabilities.
 The county will contract for additional resources to assist in the debris
removal, reduction and disposal processes.
 The county will request the State to issue an Emergency Executive Order
upon reasonable apprehension of the existence of a public emergency as a
prerequisite to requesting emergency or major disaster assistance under
the Robert T. Stafford Disaster Relief and Emergency Assistance Act (as
amended) to request a Presidential Disaster Declaration.
 Federal assistance will be requested through the State to supplement
County debris capabilities in coordination with the County EOC staff.
SECTION V DEBRIS COLLECTION PLAN
A. Priorities
The general concept of debris removal operations includes multiple, scheduled
passes through each critical site, location or County maintained street rights-ofway. This manner of scheduling debris removal allows residents to return to their
properties and bring debris to the edge of the County maintained street rights-ofway as property restoration proceeds.
B. Response Operations
1. General
The Debris Manager will implement the Debris Management Plan at
Readiness Level III and activate the DMC at Readiness Level II.
The DM is responsible for establishing and staffing the DMC utilizing
selected County Department personnel. Each identified County Department
will provide a debris coordinator to staff the DMC if requested. The DM
will exercise daily operational control of the DMC staff.
The DMC staff is responsible for assisting with the deployment of County
and supporting department emergency personnel and equipment during
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Debris Clearing Operations (Phase I). Primary responsibility for Phase I will
be exercised by Highway Department personnel and equipment and local
private contractors having a debris clearing contract. All debris clearing
operations requiring additional debris clearing assets will be coordinated
with the DM located at the DMC.
The DMC staff is also responsible for coordinating the activation of preevent debris removal and disposal private contractors and selection of
temporary DM sites and permanent landfills to be used following a major
debris generating event (See Attachments 2 and 3).
The Debris Manager will conduct coordination meetings on an as-needed
basis with DMC staff, private debris contractors and other local, State and
Federal agencies that are or could be involved at some point in disaster
cleanup operations. These meetings will ensure timely response and
facilitate a coordinated effort.
2. Phase I – Initial Response
Phase I will be implemented immediately after a debris-generating event to
open major highways and roadways to critical facilities (see Attachment 4)
and affected neighborhoods. The emphasis of this phase is to push debris
from traveled way to the right-of-way or curb. This is commonly referred to
as Debris Clearance. Little, or no, effort is made to remove debris from
rights-of-way.
The DM will be responsible for implementing all Phase I activities with
support from County departments and private contractors. Requests for
additional assistance beyond County resources will be submitted through
County EOC.
County Debris Management Flow Diagram is at Figure 2 on the following
page.
The Indiana Department of Transportation (INDOT) is responsible for
clearing State and Federal highways and rights of way for highways and
disposing of debris that results from the clearing process (see Attachment 5).
Phase I activities include:
 Implementation of debris management plan.
 Determination of incident-specific debris management responsibilities.
 Establishment of priorities based on evacuation needs and prediction
models.
 Identification and procurement of temporary DM sites.
 Activation of pre-positioned contracts, if necessary to support Phase I
clearance operations.
 Implementation of Public Information Plan.
 Coordination and tracking of resources.
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 Formal documentation of costs.
C. Recovery Operations
1. Damage Assessment Teams
The EOC is responsible for coordinating impact assessment for all public
structures, equipment and debris clearance requirements immediately
following a large-scale disaster. Impact assessments are performed by
Damage Assessment Teams (DAT) and used to prioritize impacted areas and
resource needs.
DAT personnel need to identify debris impacts on critical roads and make
initial estimates of debris quantities as part of their duties. Based on
information provided by the DAT, the DM will set priorities and will issue
urgent assignments to clear debris from at least one lane on all major
roadways and identified primary and secondary roads to expedite movement
of emergency service vehicles such as fire, police and medical responders to
and from critical facilities.
DAT personnel will conduct initial area-by-area (See attachment 2)
windshield surveys to identify type of debris and to estimate amounts of
debris on the roadways and on private and public property. The results of the
windshield surveys will be provided to the DAT Supervisor and to the Debris
Manager.
During and immediately following an emergency or disaster, field forces
(police, fire, road department and utility workers) will notify the EOC of
debris accumulations that may hamper the provision of life, safety or
emergency services throughout areas impacted by the emergency. See Table 1
for a listing of typical disaster debris and Table 2 for debris estimating
formulas.
20
Table 1-Typical Disaster Debris
Wood
Concrete
Yard Waste
Soil and Rock
Asphalt
Metals
White Goods
Electronic Waste
(e.g. large metal appliances such as
(e.g. small appliances such as microwave
refrigerators, washers and dryers)
ovens, computers and televisions)
Glass
Plastic
Household Hazardous Waste
Personal belongings
Bricks
Sandbags
Furniture
Wallboard
Table 2-Debris Estimating Formulas
Debris pile formula: (L’ x W’ x H’)/27 = ____ CY of debris
Building formula: 0.2 x total square feet (footprint x number of stories) = ____ CY of
debris
Single wide mobile home = 290 CY
Double wide mobile home = 415 CY
21
Debris
Generating
Event
EOC
Activated
County EOC
Debris Manager
Activates the Debris Management
Center
FEMA
Public Assistance
Officer
Debris Management Center





USACE
Mission
Assignment
Debris Manager
Debris Coordinators
Contractor Reps
Contract Monitors
Administrative Staff
USACE
Contractors
PHASE I
PHASE II
Clear ROW to Critical
County Facilities &
Evacuation Routes
Remove and Dispose of
debris placed on County
street rights-of-way
Highway Department
Contractors
Remove by
Force Account
Highway
Department
Remove by Private
Contractor
Activate
Monitors
Activate
Contractors
Figure 2-Debris Management Flow Diagram
22
2. Debris Clearance Priorities
The DM will establish initial priorities for debris clearance based upon the
following ranking as provided by the DAT:
1. Rescue people and protect property.
2. Egress for fire, police and EOC personnel.
3. Ingress to hospitals, jail and public shelters.
4. Major traffic routes.
5. Major flood drainage ways.
6. Supply distribution points and mutual aid assembly areas.
7. Government facilities.
8. Public safety communication towers.
9. American Red Cross shelters.
10. Secondary roads.
11. Access for utility restoration.
12. Neighborhood streets.
13. Private property adversely affecting public welfare.
During the debris clearance and removal process, the DMC staff will be
responsible for coordinating with local Power Company Coordinator to ensure
power lines do not pose a hazard to emergency work crews and other utility
companies (water, gas, telephone and cable TV) as appropriate.
3. Curbside Collection (Phase II – Recovery)
Phase II will be implemented within two to five days following a major
debris-generating event and will encompass processes of debris removal and
disposal. This delay is normal and allows time for affected citizens to return to
their homes and begin the cleanup process. Debris must be brought to County
maintained street rights-of-way or curbs to be eligible for removal at public
expense.
The DM will be responsible for implementing all Phase II activities with
support as required from County Department resources and private contractors
for operations within the unincorporated portions of the County. Cities and
Towns within the County are responsible for their own debris clearing,
removal and disposal activities.
Phase II operations may be quite lengthy as disaster recovery continues until
pre-disaster conditions are restored. Requests for additional assistance beyond
County resources will be submitted to the County EOC for action.
Phase II activities include:
 Activation of pre-positioned private contracts.
 Notification to citizens of debris removal procedures.
 Activation of DM site locations.
 Removal of debris from county maintained street rights-of-way and
critical public facilities.
 Movement of debris from DM site locations to permanent landfills.
23
The County recognizes that disasters may generate debris of types and
quantities that may exceed County capabilities. Thus, the DM will implement
a pre-positioned contracting process to have private contractors on stand-by to
respond within a pre-determined period to assist in requested aspects of the
debris operation.
The DM will request County staff to contact firms holding pre-positioned
debris removal and disposal contracts and advise them of conditions.
Debris removal will be limited to County maintained streets, roads and other
public rights-of-way within specified boundaries based on the extent of
disaster. Debris removal will be limited to disaster related material placed at
or immediately adjacent to the edge of County maintained rights-of-way by
residents.
If an event occurs that requires activation or pre-positioned contracts,
contractor operations will be requested and documented by Task Order
(Attachment 6) issued by the DM. Each private contractor, upon receipt of a
Task Order, will mobilize such personnel and equipment as necessary to
conduct the debris removal and disposal operations identified in the Task
Order. A contractor’s representative will report to DMC on a daily basis to
update current operations with DMC staff.
The contractor will make multiple, scheduled passes of each site, location or
area impacted by the disaster as directed by the DM.
NOTE: Debris will not be picked up from private property, streets or
gated communities unless approved by FEMA Public Assistance Officer.
See Attachment 7, Federal Emergency Management Agency (FEMA)
Debris Management Policies and Guidance for detailed guidance
pertaining to eligibility requirements for reimbursement of certain costs as
authorized under FEMA Public Assistance Program.
Schedules will be provided to the Public Information Officer (PIO) for
publication and notification by news media and on County website.
County load ticket (Figure 3), coupled with inspections by Roving Monitors,
Load Site Monitors and Disposal Site Monitors will be primary mechanism
for monitoring contractor performance and tracking quantities for pay
purposes.
24
4. Household Hazardous Waste
Insert information for local solid waste district programs and services here:
recycling programs, yard waste programs, electronics program, etc.
D. Monitoring Staff and Assignments
The Debris Contractor Oversight Team (DCOT) is responsible for coordination,
oversight and monitoring of all debris removal and disposal operations performed
by private contractors.
The County Highway Department will provide DCOT Supervisor to provide
overall supervision of the DCOT. DCOT Supervisor, loading site monitors, and
disposal site monitors will be detailed from other County departments.
The DCOT also may be supplemented with contracted monitors and other
personnel as needed.
The DCOT supervisor will be located at the DMC and will provide overall
supervision of three monitoring elements described below. Specific
responsibilities include the following:
 Planning and conducting DM site monitoring, quality control and other
Contractor oversight functions.
 Receiving and reviewing all debris load tickets that have been verified by
Disposal Site Monitor (see description below).
 Making recommendations to DM regarding distribution of County and
Contractor work assignments and priorities.
 Reporting on progress and preparing status briefings.
 Providing input to DMC PIO on debris cleanup activities and pickup
schedules.
The DCOT Supervisor will oversee activities of three types of contractor monitors
that will be provided from available County staff.
 Roving Monitors: The Roving Monitor’s mission is to act as the “eyes and
ears” for the DM and DCOT Supervisor to see that contract requirements,
including safety, are properly implemented and enforced.
 Loading Site Monitors: Load Site Monitors will be assigned to each
contractor’s debris loading site within designated Debris Management
areas. They will initiate and sign load tickets as verification that debris
being picked up is eligible under the terms of the contract and FEMA
reimbursement guidance.
 Disposal site monitors: Disposal site monitors will be located at both DM
sites and landfill sites as identified by the DMC during recovery process.
The Disposal Site Monitor’s primary function is to ensure debris load
quantities are being properly estimated and recorded on pre-printed load
tickets.
25
E. Load Ticket Disposition
The Load Ticket will be five-part pre-printed form similar to the one shown in
Figure 3. Load tickets are used for tracking all debris moved in response to a
given event. The following is the disposition of each load ticket part:
Part 1 (original) – Disposal site monitor (turned in daily to the DMC)
Part 2 (green) – Driver or Contractor’s on-site representative (Contractor copy)
Part 3 (canary) – Driver or Contractor’s on-site representative (Contractor copy)
Part 4 (pink) – Driver or Contractor’s on-site representative (Contractor copy)
Part 5 (gold) – Load site monitor (turned in daily to DMC)
At initiation of each debris load, the Load Site Monitor will fill out all items in
Section 1 of the Load Ticket and will retain Part 5 (gold copy). The remaining
copies will be given to the driver and carried with the load to the disposal site.
The Gold copy will be turned into the DMC at the end of each day.
Upon arrival at the disposal site, the driver will give all four copies to the
Disposal Site Monitor. Disposal Site Monitor will complete Section 2 of Load
Ticket and retain Part 1 (Original). Parts 2, 3, and 4 will be given either to
contractor’s on-site representative or to the truck driver for subsequent
distribution. Part 1 (original) will be turned into the DMC at the end of the day.
All trucks and trailers will be measured by contractor and a DMC representative
before the operation begins and periodically rechecked throughout the operation.
Trucks and trailers also will be photographed before operations begin.
The contractor will be paid based on estimated quantity in cubic yards of eligible
debris hauled per truckload. Payment for hauling debris will only be approved
upon presentation of Part 3 (canary) of Load Ticket with contractor’s invoice.
Load tickets will also be completed and retained for DOT and force account
vehicles as primary mechanism for tracking debris quantities deposited at DM
sites.
26
LOAD TICKET
Ticket No.
000001
Section 1
Prime Contractor:
Date:
Subcontractor (Hauler):
Departure Time:
Driver:
Truck Plate No.:
Measured Bed Capacity (cu. yds.):
Debris Pickup Site Location:
(must be a street address)
Debris Type:
□ Vegetation
□
Construction
Demolition
□ Mixed
□ Other:
&
Loading Site Monitor:
Print Name:
Signature:
Remarks:
Section 2
Debris Disposal Site Location:
Estimated
Debris
___________________
Quantity:
cu.
yds. Arrival Time:
Disposal Site Monitor: Print Name:
______________________________________________
Signature:
Remarks:
Original – Disposal Site Monitor
Copies: Gold - Loading Site Monitor, –
Green Canary, and Pink - Onsite Contractor’s Representative or Driver
Figure 3 – Load Ticket
27
SECTION VI
DEBRIS MANAGEMENT SITES
A. Site Manager
The County recognizes the economic benefits of debris volume reduction and will
realize this benefit through use of local, temporary DM sites for processing clean
woody debris. County will identify temporary vegetative DM sites for sole
purpose of temporarily staging and reducing clean woody debris through either
grinding or burning. All mixed debris will be hauled directly to permitted landfill.
Private contractors will operate the DM sites made available by the County.
Contractor will be responsible for all site setup, site operations, rodent control,
closeout and remediation costs at each site. Contractor will also be responsible for
lawful disposal of all by-products of debris reduction that may be generated.
The contractor will restore the DM site as close to original condition as is
practical so it does not impair future land use. All sites are to be restored to the
satisfaction of the DM with the intent of maintaining utility of each site.
It is important to note that all material deposited at DM sites will eventually be
taken to a properly permitted landfill for final disposal. Under certain
circumstances, the DM may direct contractors to bypass DM sites and approve
hauling debris directly to permitted landfill for disposal.
While residents will be encouraged to segregate household hazardous waste
(HHW) at curbside, small amounts of HHW may be mixed in with material
deposited at DM sites. Therefore, the DM site contractor must be prepared to
place any HHW in a separate enclosed and lined area for temporary storage, and
must report any accumulation of HHW at the DM site to the DM located at the
DMC who will make arrangements to have the HHW removed and properly
disposed.
1. Site manager:
In order to expedite implementation of DM site operations, the Contractor
must provide personnel on-site prior to projected disaster event to carry out
any activities necessary to assure the DM sites will be ready when needed.
Actual preparation of DM sites must begin within 24 hours or receipt of
Notice-To-Proceed and sites must be fully operational not more than five days
thereafter.
2. Safety personnel:
The contractor will be responsible for developing a DM site safety plan and staff to
enforce all safety requirements.
28
B. Establishment and Operations Planning
1. Permits
The County will select temporary DM sites, which are generally free of
significant environmental constraints. Additionally, it will coordinate the DM
site selection with IDEM on issues concerning air, water and solid and
hazardous waste. The County will secure any necessary permits for operation
of DM sites. County will handle all contact with IDEM or other State and
Federal agencies. The Contractor will refer any contact by these agencies to
the DM.
Nonetheless, the Contractor must be aware of, and abide by, conditions of any
permits under which he/she must operate. Contractor is responsible for
knowing applicability and requirements of all applicable environmental laws
and regulations that could pertain to the operation of DM sites.
Contractor shall be responsible for paying any and all costs associated with
violations of law or regulation relative to his/her activities. Such costs might
include but are not limited to: site cleanup and/or remediation; fines,
administrative or civil penalties; third party claims imposed on the County by
any regulatory agency or by any third party as a result of noncompliance with
Federal, State or Local environmental laws and regulations by Contractor,
his/her subcontractors or any other persons, corporations or legal entities
retained by the Contractor under this contract.
2. Site Preparation and Baseline Data:
Unless specifically directed otherwise by the County Debris Manager, site
setup must commence as soon as possible after the disaster event has
subsided, but no later than 24 hours from the time that the Notice-to-Proceed
is issued by the County. All DM sites must be fully operational within five
days of Notice-to-Proceed.
The Contractor must prepare each site for operation by installing the
following features:
 Perimeter fencing.
 Construction entrances including gates.
 Built-up aggregate access roads.
 Drainage and storm water retention features (where applicable).
 Erosion and sediment control fencing.
 Construction of an inspection tower.
 Operations trailer.
 Other site improvements necessary for safe, efficient, economical and
environmentally acceptable operation of the sites.
The Contractor must construct berms or provide suitable secondary
containment around all non-truck mounted fuel storage tanks, hazardous
29
wastes and stockpiled ash to prevent runoff of these materials into adjacent
ditches and surface waters.
Contractor must collect and test soil and groundwater samples at each DM site
in areas designated for storm water retention, ash storage, vehicle
maintenance, fuel dispensing operations and any areas where hazardous
substances and petroleum products are or might be generated, stored or used.
Sample locations must be coordinated with County prior to acquisition.
Samples must be tested for Total Petroleum Hydrocarbons (TPH) and
Resource Conservation and Recovery Act (RCRA) metals. Contractor must
secure independent laboratory analytical tests for the referenced substances
tested and provide results to County prior to commencement of operations at
temporary DM sites.
NOTE: Recommend that ASTM E-1527-05 Standard Practice for
Environmental Site Assessments: Phase I Environmental Site Assessment
Process be consulted to determine extent of testing required to establish a
TDSR site baseline.
Within limits of or adjacent to DM sites there may be existing underground
electric, telephone and television cables and conduits, gas, water and sewer
utility lines which cannot be located from existing data. It is the responsibility
of Contractor to determine their exact location and to carry out his/her work
carefully and skillfully to avoid damage to them. County may elect to provide
this information to Contractor in advance. In any case, Contractor shall ensure
locations of such utility installations are adequately marked.
All temporary utilities including sewage disposal and potable water must be
provided by the Contractor.
The Contractor must provide signs at each DM site in accordance with
County specifications and contain following information:
 Contractor’s superintendent’s name, address and local 24-hour phone
number.
 Name of DM site facility.
 Name, address and phone number of County representative to contact
in case of emergency.
The Contractor must develop and provide to County the following materials
prior to start-up:
 Site layout plan.
 Proposed operating procedures.
 Site/operations safety plan.
When all DM sites preparations are completed, Contractor must notify DM
who will inspect site and approve site for commencement of DM sites
operations.
30
3. Volume Reduction Methods
Contractor will operate each DM site in an effective and efficient manner for
such time as the DM deems necessary. DM sites may operate on a 24-hour, 7day basis unless otherwise directed by County to prevent undue impact on
nearby residents.
Contractor must operate such equipment as is necessary to efficiently reduce
by mechanical means or incineration all materials deposited at DM site.
Contractor must segregate all debris in accordance with method of processing
and potential for recycling and its ultimate disposal. Contractor must separate
and contain all hazardous wastes for pick up and disposal by County
hazardous waste contractor. Food waste shall be separated and contained for
pick-up by County designated hauler.
Contractor must staff DM sites with sufficient personnel to ensure waste
stream segregation and processing operation does not reduce capacity to
remove debris from County streets in a timely manner. The operation of each
DM site must conform to these specifications and any permits issued for the
DM. Contractor is responsible for all site and worker safety issues.
Contractor must make every effort to control the nature of material allowed
into DM site, with objective being to have only clean woody debris brought to
and deposited in the DM site. To the extent practicable the Contractor must
prevent hazardous materials, C&D materials and food waste from being
brought onto the DM site. Contractor must segregate hazardous materials and
food waste, when discovered, for pick-up and disposal by County designated
haulers. All materials brought to DM site by vehicles under Contractor’s
control but not accepted at the DM site must be disposed of by Contractor at
an approved landfill or by other legal means of disposal.
Contractor is responsible for monitoring the temperature of stockpiled mulch
at least twice daily to detect hot spots resulting from natural microbial
decomposition. Upon finding a hot spot, Contractor must mechanically mix
affected mulch to cool it down and avoid creating a fire hazard. Contractor
must secure services of an independent laboratory to sample and test any ash
generated from burning prior to its lawful disposal. Copies of all documents
pertaining to disposition of ash (e.g., analytical results, shipping manifests,
certificates and destruction) must be submitted to County.
Contractor must, to the extent practicable, separate hazardous waste and
asbestos from all woody and structural debris that is to be further processed,
reduced, recycled or burned. Segregation of asbestos from curbside debris
planned for direct disposal at a landfill will not be required.
31
The Contractor must operate the DM sites in such manner as to minimize the
possibility of infestation by rodents, other vermin and insects and to minimize
the potential for attracting birds and wildlife.
The Contractor will be
responsible for proper and safe application of rodenticide and insecticide as a
precautionary tactic to minimize the potential for infestation. Additional
applications of such materials shall be made as necessary to eradicate
infestations. All sites and work areas will be subject to inspection and
monitoring by County health and safety personnel.
The Contractor will be considered the owner of all debris brought to a DM site.
The Contractor must remove or arrange for the removal and final disposal of
all debris brought to the DM sites. Options include but are not limited to sending
the material to an authorized and properly permitted disposal area, recycling facility
or resale entity. The Contractor must maintain records for all materials, including
processed debris, residue, and hazardous materials, being transported from
the DM sites to disposal or recycling facilities The Contractor must secure an
EPA Identification Number prior to the lawful disposal of any ash determined to
be hazardous based on analytical results. Copies of this documentation must be
provided to the Debris Manager for his/her review.
The Contractor must assume possession of all processed debris and may dispose
of such debris in a manner that creates income for the Contractor. Reduction and
disposal of the debris is the sole responsibility of the Contractor.
4. DM Site Closure
The Contractor will be responsible for preparing and closing out a DM site in
accordance with specifications in the Debris Removal and Disposal Contract.
The Contractor must restore all DM sites to their original condition to the extent
feasible or to the satisfaction of the Debris Manager. Unless otherwise directed
by the County, all improvements (e.g., fencing, haul roads, trailers) must be
removed. The Contractor must reestablish grades (i.e., roads, and ditches)
throughout each DM site. The Contractor must request and participate in site
inspections by the County for final approval of all site closure and restoration
activities.
The Contractor must complete soil and groundwater closure sampling and
testing in the areas described in the baseline sampling information. The same tests
must be completed as were performed prior to commencing with DM site
operations (TPH and RCRA Metals). The analytical results must be provided to
the County prior to closure of each DM site. Areas found to be contaminated
above the baseline values must be remediated by the Contractor. The
Contractor is regarded as the generator of such contaminants for the purposes
of Federal environmental statutes.
32
SECTION VII.
CONTRACTED SERVICES
The County Council manages a centralized procurement system that:




Purchases all goods and services.
Disposes of salvage and surplus materials.
Uses procurement skills and technology that results in high quality and cost-effective
services.
For all County departments partnering to deliver firs class services to the citizens.
The County Council is located at insert county address and phone here
To receive bid notice or documents, you must register with County.
SECTION VIII.
PRIVATE PROPERTY DEMOLITION AND DEBRIS
REMOVAL
A. Private Property Debris Disposal and Demolition
Disaster generated debris on non-commercial private property must be moved to the
curb or right-of-way of a County maintained street by the property owner before it
can be disposed of at public expense. Private contractors hired by the County cannot
enter and remove debris from private property without a signed right-of-entry/hold
harmless agreement executed by the County. Debris on commercial private property
will not be placed at the curb and must be removed at the owner’s expense.
NOTE: Before a Right of Entry/Hold Harmless agreement is
implemented the legal responsibility must accrue to the local
government by the local government invoking its policing powers as
required to abate an immediate threat to life, public health or safety.
When the local government has acted according to its own laws,
ordinances or codes to remedy the immediate threat to life, public health
or safety on private property, then the work may become eligible for
reimbursement under the FEMA Public Assistance Program. See
Attachment 7 for detailed guidance.
Debris removal and disposal from “Gated Communities” is the responsibility of the
Homeowner’s Association. The County may push debris from the roadway to open
up a single lane within the Gated Community to provide access for fire and medical
response units. However, Homeowner’s Associations must make arrangements with
private contractors to have debris removed and hauled to a legal disposal site.
33
NOTE: The County or its private contractors will not remove debris
from private property, gated communities, or private roads unless
approved by the FEMA Public Assistance Officer. See Attachment 7 for
detailed guidance.
Dangerous structures are the responsibility of the owner to demolish and remove at
the owner’s expense in order to protect the health and safety of adjacent residents.
However, experience has shown that unsafe structures often will remain in place due
to lack of insurance or absentee landlords. Care must be exercised to ensure that the
Debris Manager properly identifies structures listed for demolition.
The Debris Manager will coordinate with the State Public Assistance Officer , the
FEMA Public Assistance Officer, and State Historic Preservation Officer regarding:

Demolition of private structures.

Removing debris from private property.

Local law and/or code enforcement requirement.

Historic and archaeological sites restrictions.

Qualified environmental contractors to remove hazardous materials such as
asbestos and lead-based paint.

Execution of Right-of Entry/Hold Harmless agreements with landowners.
B. Condemnation Criteria and Procedures
When the County assumes the responsibility to demolish structures, it must comply
with its normal condemnation procedures. The County building safety official will
contact the homeowner and assess and determine building structural integrity.
The County’s normal building safety assessment should be used for the disaster
condemnation criteria as well. Typically, any building or structure may be
condemned if the building official determines that it represents a hazard to the health
and safety of the public or poses a threat to public rights-of-way. Following that
determination, the applicant would then initiate condemnation proceedings following
existing ordinances.
C. Demolition Permitting
The County will follow standard procedures that apply to its condemnation process.
During the planning process, the County may have its legal counsel review and
update any documents for inclusion within the permitting process.
The following is a general list of documents that may be included in the plan.
Verification of ownership ensures that the proper site and owner are identified and
the owner is aware of nature of the scheduled building assessment.
34
A right-of-entry form is signed by the homeowner and allows the building official
to enter the property to complete the assessment. It often contains a hold harmless
agreement that documents the property owner’s promise that he or she will not bring
legal action against the applicant if there is damage or harm done to the property.
Building official assessment is the documentation of the damage to the structure and
the description of the threat to public health and safety. This assessment often
contains the building official’s determination as to whether the structure should be
condemned and whether it should be repaired or demolished. This may be an official
structural assessment.
Verification of insurance information allows the applicant to pursue financial
compensation if the property owner’s homeowner insurance policy covers demolition
and debris removal.
Archeological review outlines the archeological low-impact stipulations for
demolition and debris removal activities and highlights the implications for the
applicant if they fail to comply with the guidelines.
Environmental review ensures that adverse impacts to protected environmental
resources are minimized or avoided when removing debris from the proposed site.
These reviews should be acceptable to the appropriate resource agency. Wetlands and
other water resources, hazardous materials, and endangered species habitats are
among the resources of most frequent concern. Some jurisdictions may also have
State or local requirements for the evaluation or assessment of impacts to natural
resources.
State Historical Preservation Officer (SHPO) review confirms that SHPO has been
notified and correspondence has been received absolving the area of any historic
significance.
Photos that show the disaster-damaged condition of the property prior to the
beginning of the demolition work. This is generally one or more labeled pictures that
confirm the address and identified scope of work on the property.
D. Mobile Home Park Procedures.
The most complex aspect of the operation may be documenting legal responsibility
within the parks. Sometimes the mobile home park site is owned, operated, and
maintained by one or more parties. The individual homes may be owned by one of
those same parties or by the individuals that occupy the structures.
The DMC planning staff will investigate the legal responsibility for debris issues
within the mobile home parks within its jurisdiction. The County should coordinate
the potential private property debris removal and demolition operations with the park
owners in order to expedite recovery after an event. Agreements need to be made
with respect to the debris collection, location, separation of materials, and the amount
of debris expected to be handled.
35
E. Navigation Hazard Removal Procedures.
Damage to publicly-owned marinas caused by a major disaster can include
abandoned sunken boats and other debris that may impede navigation. The
procedures used for individual sites may be modified for this situation.
The County should coordinate with USCG, the State marine patrol, local government
agencies, legal counsel, marine salvage contractors, commercial divers, and certified
surveyors to ensure that navigation hazards are removed safely and efficiently. The
two main challenges with navigation hazards are locating the debris and finding legal
owners. Marinas can be inspected visually by a helicopter or boat. Sonar or dive
teams may need to be employed for submerged vessels. A location or flotation
marker may be helpful in order to keep vessel positions documented. The legal
owner’s information may be obtained by using the vessel’s registration number and
marina records.
SECTION IX.
PUBLIC INFORMATION PLAN
A. Public Information Officer
The Joint Information Center Manager will work with the DMC to develop a proactive debris
information plan. Emphasis should be placed on actions that the public can perform to
expedite the cleanup process.
B. Pre-scripted Information
Flyers, newspapers, radio, County Web site, and TV public service announcements will be
used to encourage public cooperation for such activities as:





Separating burnable and non-burnable debris.
Segregating Household Hazardous Waste (HHW).
Placing disaster debris at the curbside.
Keeping debris piles away from fire hydrants and valves.
Reporting locations of illegal dump sites or incidents of illegal dumping.
 Segregating recyclable materials.
 Disseminate debris route clearing and pickup schedules through the local news media,
and Web postings.
SECTION X. WEAPONS OF MASS DESTRUCTION/TERRORISM EVENT
The first local emergency responder to arrive at the scene of an emergency situation will
implement the Incident Command System (ICS) and serve as the Incident Commander
until relieved by a more senior or more qualified individual. The Incident Commander
will establish an Incident Command Post (ICP) and provide an assessment of the
situation to local officials, identify response resources required, and direct the on-scene
response from the ICP.
For some types of emergency situations, a specific incident scene may not exist in the
initial response phase and the EOC may accomplish initial response actions, such as
36
mobilizing personnel and equipment and issuing precautionary warning to the public. As
the potential threat becomes clearer and a specific impact site or sites are identified, an
incident command post may be established, and direction and control for the response
transitioned to the Incident Commander.
The handling and disposal of debris generated from a Weapons of Mass Destruction
(WMD) or terrorism event will exceed local capabilities. Therefore, the Incident
Commander will implement the Incident Command System and will request immediate
State and Federal assistance.
Normally, a WMD or terrorism event will, by its very nature, require all available assets
and involve many more State and Federal departments and agencies. The nature of the
waste stream as well as whether or not the debris is contaminated will dictate the
necessary cleanup and disposal actions. Debris handling considerations that are unique to
this type of event include:

Much of the affected area will likely be a crime scene. Therefore, debris may be
directed to a controlled DM sites by the Incident Commander or Federal law
enforcement officials for further analysis.

The debris may be contaminated by chemical, biological, or radiological
contaminants. If so, the debris will have to be stabilized, neutralized, containerized,
etc. before disposal. In such an occurrence, the operations may be under the
supervision and direction of a Federal agency and one or more contractors specialty
retained by that Federal agency.

The presence of contamination will influence the need for pretreatment
(decontamination), packaging, and transportation.

The type of contaminant will dictate the required capabilities of the personnel
working with the debris. Certain contaminants may preclude deployment of
resources that are not properly trained or equipped.
The Debris Manager will continue to be the single point of contact for all debris removal
and disposal issues within the County following a WMD event. However, coordination
will be exercised by the Debris Manager through the Incident Commander located at the
designated Incident Command Post.
In this type of event, the Debris Manager and the DMC staff will become supporting
elements to the U.S. Army Corps of Engineers, and will operate as requested by the
USACE WMD Emergency Response Team.
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